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Length of time between MBChB year IV Board of Examiners Meeting and Release of Faculty Record to Students

H E Di Somma made this Official Information request to University of Auckland

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From: H E Di Somma

Dear University of Auckland,

I am writing under the official information act, to request information pertaining to the length of time (in days) between the MBChB year IV Board of Examiners Meeting and the date of release of the Faculty Record (containing the attachment, domain and overall grade breakdowns) to students.

1) What was the length of time (in days) between the board of examiner’s meeting and the release of the faculty record to year 4 MBChB students in 2013, 2014, 2015, 2016, and 2017?

2) What was the date and day (of the week) of release of the faculty record to year 4 MBChB students in 2013, 2014, 2015, 2016, and 2017?

Yours faithfully,
H E Di Somma

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From: Rebecca Ewert
University of Auckland

Dear H E Di Somma

The University has received a large number of requests relating to the administration of the MBChB programme over the past year. Section 18A(2) of the Official Information Act specifies that, for the purposes of refusing requests under section 18(f) of the Act, organisations may treat as a single request 2 or more requests from the same person that are about the same subject matter or about similar subject matters and received in short succession. Please advise the following to enable the University to make a decision on your request:
• advise whether your request for official information was co-ordinated, or made in conjunction, with any other person/persons (as defined in section 2 of the Official Information Act), and, if so, disclose the name/names of these other person/persons
• advise whether your request for official information was made at the instruction, request, or on behalf of any other person/persons, and if so, disclose the names of these other person/s.

Yours sincerely
Rebecca Ewert
General Counsel
University of Auckland

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From: H E Di Somma

Dear Rebecca Ewert,

In answer to your question regarding the OIA:

The request for official information was neither co-ordinated nor made in conjunction with any other person/persons.

The request for official information was not made at the instruction, request, nor on behalf of other persons.

Yours sincerely,

H E Di Somma

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From: Rebecca Ewert
University of Auckland

Dear H E Di Somma,

 

The information you requested is provided in the table below. You should
note that students receive their results electronically within 48 hours of
the BoE date – it is the paper faculty record that is handed out at Y5
orientation. The School of Medicine moved to a digital system in 2018 and
the faculty record is now provided to students prior to Christmas.

 

Number
of Days
Between
BOE
Date
Release of and
Paper Release
Faculty of
Records at Paper
MBChB Y4 Y5 Faculty
Year BOE Date Orientation Record
Monday, 9 Monday, 20
December January
2013 2013 2014 42
Monday, 1 Monday, 19
December January
2014 2014 2015 49
Wednesday, Monday, 18
9 December January
2015 2015 2016 40
Wednesday, Monday, 16
7 December January
2016 2016 2017 40
Monday, 4 Monday, 15
December January
2017 2017 2018 42

 

Yours sincerely,

Rebecca Ewert

General Counsel

University of Auckland

 

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