Roc*roi override

Susan Jackman made this Official Information request to Department of Corrections

Response to this request is delayed. By law, Department of Corrections should normally have responded promptly and by (details and exceptions)

From: Susan Jackman

Dear Department of Corrections,

The Roc*roi algorithm is a robust model used for several important determinations regarding prisoner management. In some circumstances the Roc*roi score is manually overridden with a different score by a person. I request the following information relating to the override of a prisoners Roc*roi:
- All information, policies, quidelines, rules instructions etc that a staff member would use when they manually override a Roc*roi score.
- what is the maximum allowable score override as a percentage of the algorithm score (e.g. +/- 10%), or as an actual maximum value (e.g. +/- .15) or whatever terminology the department uses.
- who is it that decides the algorithm is wrong and an Override is necessary? (I don’t mean the individual names, rather titles e.g. PCO, case manager etc.)
- once a decision has been made to override a Roc*roi does the same person calculate and authorise the new score? If not, please explain the “chain of command” for this procdure.

Yours faithfully,

S Jackman

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From: Info@Corrections
Department of Corrections

Thank you for contacting the Department of Corrections; this is an
automatic reply to confirm we have received your email – please do not
reply to this e mail.

 

Depending on the nature of your request you may not receive an official
response for up to 20 working days.

 

Be assured we will endeavour to respond to you as quickly as possible.

 

If you are a friend or family member of someone in prison, you can find
some useful information [1]here.

 

If you are requesting information we are required to comply with the
Privacy Act 1993, the Official Information Act 1982 and the Victims Rights
Act 2002.

 

Unless you are the victim of a serious crime, or there are safety reasons,
we are required to ask the offender for their permission to release their
information to you.  If you do not want the offender to know you are
asking about them, please let us know as soon as possible.

 

If you are a victim, you will find information about the Victim
Notification Register on our website [2]here.

 

If you are emailing regarding a media query, please contact
[email address]

 

Our website, [3]http://www.corrections.govt.nz/ provides up to date news
and information about our work, you can also follow us on [4]Facebook and
[5]Twitter.

 

Kind regards,

The Ministerial Services Team

[6][Department of Corrections request email]

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information in this message is the property of the New Zealand Department
of Corrections. It is intended only for the person or entity to which it
is addressed and may contain privileged or in confidence material. Any
review, storage, copying, editing, summarising, transmission,
retransmission, dissemination or other use of, by any means, in whole or
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References

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6. mailto:[Department of Corrections request email]

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From: Info@Corrections
Department of Corrections


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Hello Susan

 

Thank you for your email of 2 November 2018 requesting information
relating to the Roc*roi override.

 

Please be advised your request has been received, and will be considered
under the Official Information Act 1982.

 

Regards,

 

Ministerial Services

Department of Corrections Ara Poutama Aotearoa

Mayfair House | 44-52 The Terrace |  Private Box 1206 | Wellington

[1]1 [2]4,3,2

 

 

 

 

 

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From: Info@Corrections
Department of Corrections


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Attachment C101849 Extension Letter.pdf
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Good afternoon

 

Please see attached correspondence from the Department of Corrections.

 

Kind regards

 

Ministerial Services

National Office | Department of Corrections Ara Poutama Aotearoa |

Mayfair House, 44-52 The Terrace, Wellington | Private Bag 1206,
Wellington 6140 |

[1]1 [2]4,3,2

 

 

 

 

 

--------------------------------------------------------------------------------------------------------------------------------------------------------------------------The
information in this message is the property of the New Zealand Department
of Corrections. It is intended only for the person or entity to which it
is addressed and may contain privileged or in confidence material. Any
review, storage, copying, editing, summarising, transmission,
retransmission, dissemination or other use of, by any means, in whole or
part, or taking any action in reliance upon, this information by persons
or entities other than intended recipient are prohibited. If you received
this in error, please contact the sender and delete the material from all
computers.

References

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1. http://www.corrections.govt.nz/
2. file:///tmp/foiextract20181130-35-1vwmxtd#MicrosoftOfficeMap0

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From: Susan Jackman

Dear Info@Corrections,

Thank you for your reply to my request regarding the Roc*Roi override. You have requested an extension of another 20 working days to fulfill my request.

I do realise that the Christmas period falls in the middle of your requested extension, however your request, in reality involves 52 calendar days. When added to the 20 working days (28 calendar days) you have already taken, you will have taken 80 calendar days to fulfill my request. That is if you don’t classify it as operationally sensitive and deny my request at the eleventh hour! (Apologies for my mistrust of your organisation, however from my experience it is justified)

I do wish to be reasonable and receive the correct information, and I am also mindful of staff workloads at this time of the year. However I feel that taking almost 3 months to provide information that should be part and parcel of the departments operating procedures and staff manuals, and therefore easily retrievable, is not really in the spirit of the Act with regards to extra time required.

I am still considering your request for extra time. Before I I give you an answer, would you please give me the dates your office will be closed for the Christmas holidays?

Yours sincerely,

Susan Jackman

Link to this

From: Info@Corrections
Department of Corrections

Thank you for contacting the Department of Corrections; this is an
automatic reply to confirm we have received your email – please do not
reply to this e mail.

 

Depending on the nature of your request you may not receive an official
response for up to 20 working days.

 

Official Information Act 1982 and Privacy Act 1993 requests received on or
after 27 November 2018 will take into account the Christmas period. The
period 25 December 2018 to 15 January 2019 inclusive is not considered
"working days." Further information can be found on the Office of the
Ombudsman’s website at [1]http://www.ombudsman.parliament.nz/

 

Be assured we will endeavour to respond to you as quickly as possible.

 

If you are a friend or family member of someone in prison, you can find
some useful information [2]here.

 

If you are requesting information we are required to comply with the
Privacy Act 1993, the Official Information Act 1982 and the Victims Rights
Act 2002.

 

Unless you are the victim of a serious crime, or there are safety reasons,
we are required to ask the offender for their permission to release their
information to you.  If you do not want the offender to know you are
asking about them, please let us know as soon as possible.

 

If you are a victim, you will find information about the Victim
Notification Register on our website [3]here.

 

If you are emailing regarding a media query, please contact
[email address]

 

Our website, [4]http://www.corrections.govt.nz/ provides up to date news
and information about our work, you can also follow us on [5]Facebook and
[6]Twitter.

 

Kind regards,

The Ministerial Services Team

[7][Department of Corrections request email]

--------------------------------------------------------------------------------------------------------------------------------------------------------------------------The
information in this message is the property of the New Zealand Department
of Corrections. It is intended only for the person or entity to which it
is addressed and may contain privileged or in confidence material. Any
review, storage, copying, editing, summarising, transmission,
retransmission, dissemination or other use of, by any means, in whole or
part, or taking any action in reliance upon, this information by persons
or entities other than intended recipient are prohibited. If you received
this in error, please contact the sender and delete the material from all
computers.

References

Visible links
1. http://www.ombudsman.parliament.nz/
2. http://www.corrections.govt.nz/working_w...
3. http://www.corrections.govt.nz/informati...
4. http://www.corrections.govt.nz/
5. https://www.facebook.com/CorrectionsNZ/
6. https://twitter.com/correctionsnz
7. mailto:[Department of Corrections request email]

Link to this

From: Info@Corrections
Department of Corrections

Dear Ms Jackman,

As per section 2(1) of the Official Information Act 1982, the period 25 December 2018 to 15 January 2019 inclusive is not considered "working days". Therefore, you can expect to receive a response by 21 January 2019 as advised. Further information can be found on the Office of the Ombudsman’s website at www.ombudsman.parliament.nz.

Kind Regards,

Ministerial Services
National Office | Department of Corrections Ara Poutama Aotearoa |
Mayfair House, 44-52 The Terrace, Wellington | Private Bag 1206, Wellington 6140 |

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