Board minutes
Margaret Mechum made this Official Information request to Tāmaki Redevelopment Company Limited
The request was refused by Tāmaki Redevelopment Company Limited.
From: Margaret Mechum
Dear Tāmaki Redevelopment Company Limited,
I request under the Official Information Act 1982 electronic copies of all Board Meeting minutes for meetings held in 2016 and so far in 2017.
I am a New Zealand citizen and my preference is to communicate the FYI.org.nz website as it is a useful public repository of Official Information Act requests.
Yours faithfully,
Margaret Mechum
From: Kris Lal
Tāmaki Redevelopment Company Limited
Hi Margaret,
Please find attached correspondence in relation to a request for
information that you submitted to the FYI website under the Official
Information Act 1982, pertaining to “Board papers” held by Tâmaki
Regeneration Company.
Regards,
[1]Tamaki_emaillogo
Kris Lal | External Relations Manager
M. 027 522 5232 | E.
[2][email address] |
W. [3]tamakiregeneration.co.nz
Tâmaki Regeneration Company, 149 Queens Rd, Panmure,
Auckland 1072
Information contained in this email message is intended only for use of
the individual or entity named above. If the reader of this message is not
the
intended recipient, or the employee or agent responsible for delivering it
to the intended recipient, you are hereby notified that any dissemination,
distribution or copying of this communication is strictly prohibited. If
you have received this communication in error, please immediately notify
the
sender by email and destroy the original message. Any opinions expressed
in this message are not necessarily those of the Tâmaki Regeneration
Company.
References
Visible links
2. mailto:[email address]
3. http://www.tamakiregeneration.co.nz/
From: Kris Lal
Tāmaki Redevelopment Company Limited
Tçnâ koe Margaret,
Please find attached a response to your request for information under the
Official Information Act 1982, pertaining to “Board papers” held by Tâmaki
Regeneration Company.
Ngâ mihi,
[1]Tamaki_emaillogo
Kris Lal | External Relations Manager
M. 027 522 5232 | E.
[2][email address] |
W. [3]tamakiregeneration.co.nz
Tâmaki Regeneration Company, 149 Queens Rd, Panmure,
Auckland 1072
Information contained in this email message is intended only for use of
the individual or entity named above. If the reader of this message is not
the
intended recipient, or the employee or agent responsible for delivering it
to the intended recipient, you are hereby notified that any dissemination,
distribution or copying of this communication is strictly prohibited. If
you have received this communication in error, please immediately notify
the
sender by email and destroy the original message. Any opinions expressed
in this message are not necessarily those of the Tâmaki Regeneration
Company.
From: Kris Lal
Sent: Thursday, 28 September 2017 2:53 PM
To: '[FOI #6292 email]'
<[FOI #6292 email]>
Subject: Official Information Act 1982 Request
Hi Margaret,
Please find attached correspondence in relation to a request for
information that you submitted to the FYI website under the Official
Information Act 1982, pertaining to “Board papers” held by Tâmaki
Regeneration Company.
Regards,
[4]Tamaki_emaillogo
Kris Lal | External Relations Manager
M. 027 522 5232 | E.
[5][email address] |
W. [6]tamakiregeneration.co.nz
Tâmaki Regeneration Company, 149 Queens Rd, Panmure,
Auckland 1072
Information contained in this email message is intended only for use of
the individual or entity named above. If the reader of this message is not
the
intended recipient, or the employee or agent responsible for delivering it
to the intended recipient, you are hereby notified that any dissemination,
distribution or copying of this communication is strictly prohibited. If
you have received this communication in error, please immediately notify
the
sender by email and destroy the original message. Any opinions expressed
in this message are not necessarily those of the Tâmaki Regeneration
Company.
References
Visible links
2. mailto:[email address]
3. http://www.tamakiregeneration.co.nz/
5. mailto:[email address]
6. http://www.tamakiregeneration.co.nz/
From: Margaret Mechum
Dear Kris Lal,
Many thanks for your email.
TRC's constitution contains the following clause:
15.14 Minutes: The Board must ensure that minutes are kept of all proceedings at meetings of the Shareholders and of the Board. Minutes which have been signed correct by the chairperson of the meeting are prima facie evidence of the proceedings.
(source: http://www.tamakiregeneration.co.nz/site...)
Given the constitution of TRC directs that minutes must be kept I do not see how a refusal under 18(f) is reasonable.
What 'substantial collation or research' activity is required to entailed for a document that already
I invite TRC to reconsider the request. I will also be referring the matter to the Ombudsman.
Yours sincerely,
Margaret Mechum
From: Kris Lal
Tāmaki Redevelopment Company Limited
Dear Margaret,
It would be necessary to consider whether the contents of minutes for each Board meeting encompassed by your request should be withheld under relevant sections of the Act; this would include reviewing the contents of any papers referred to in minutes.
Additionally, it would be necessary to consult with various parties, internally and externally, on the contents of the minutes were they scheduled for release. As your request encompasses 20 meetings of TRC's Board, I consider that this would amount to substantial collation or research that make the application of section 18(f) of the Act reasonable.
I would be happy to reconsider your request if you have a specific timeframe in mind.
Regards,
Kris Lal | External Relations Manager
M. 027 522 5232 | E. [email address] |
W. tamakiregeneration.co.nz
Tāmaki Regeneration Company, 149 Queens Rd, Panmure, Auckland 1072
Information contained in this email message is intended only for use of the individual or entity named above. If the reader of this message is not the
intended recipient, or the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that any dissemination,
distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please immediately notify the
sender by email and destroy the original message. Any opinions expressed in this message are not necessarily those of the Tāmaki Regeneration Company.
show quoted sections
From: Kris Lal
Tāmaki Redevelopment Company Limited
Hi Margaret,
For the avoidance of doubt, the refusal grounds that TRC believes apply are the need to read and review the documents encompassed by your request to identify the information at issue (not in relation to any activities TRC would undertake in making a decision on whether to release).
As set out below, I would be happy to reconsider your request if you had a more specific timeframe in mind.
Regards,
Kris
Kris Lal | External Relations Manager
M. 027 522 5232 | E. [email address] |
W. tamakiregeneration.co.nz
Tāmaki Regeneration Company, 149 Queens Rd, Panmure, Auckland 1072
Information contained in this email message is intended only for use of the individual or entity named above. If the reader of this message is not the
intended recipient, or the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that any dissemination,
distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please immediately notify the
sender by email and destroy the original message. Any opinions expressed in this message are not necessarily those of the Tāmaki Regeneration Company.
show quoted sections
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