Printed from https://fyi.org.nz/request/4218-mayor-and-councillor-attendance-this-term on November 22, 2024 06:57

Mayor and Councillor attendance this term

aimee w made this Official Information request to Central Hawke's Bay District Council

The request was successful.

From: aimee w

Dear Central Hawke's Bay District Council,

Could you please provide, in table form (.csv or .xls or .xlsx), a detailed breakdown for the mayor and all councillors, per meeting, of:
- councillors in attendance
- apologies
- late arrivals (and what constitutes that), and
- early departures (and what constitutes that) for all council meetings for the 2013 triennium, to date?

Further, could that table contain data on which meetings were considered mandatory for councillors, and which were considered optional?

For context, I'm looking to reproduce the analysis in the blog post below: https://medium.com/quicksand/how-many-me...

Thanks so much!

Yours faithfully,

aimee w

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From: Richard Thomas
Central Hawke's Bay District Council

I have forwarded your email to our CE, John Freeman.

Regards
Richards

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From: John Freeman
Central Hawke's Bay District Council

Attachment image001.jpg
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Good morning Aimee,

 

We have had 22 finance and services committee meetings and 26 Council
meetings, I am happy to list the Coucillors by name and tell you the
number of meetings attended.

 

ie: Terry XXX attended 22 out of 22 F&S meetings and 25 out of 26 Council
meetings

 

is this what you are after?

 

John Freeman Chief Executive
Central Hawke's Bay District Council 
28-32 Ruataniwha Street, Waipawa 4210 | P O Box 127, Waipawa 4240
Ph: 06 857 8060

Email: [1][email address]  | Web: [2]www.chbdc.govt.nz

 

[3]Central Hawke's Bay Logo

 

References

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1. mailto:[email address]
2. http://www.chbdc.govt.nz/

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From: aimee w

Dear John,

Thank you so much for your prompt response!

It would be great to get a bit more detail if possible, so:
- which councillors attended which meetings (or sent apologies)
- which councillors were late/left early for which meetings, and how late/early is defined.

It would also be great to know which meetings were optional, and which were mandatory.

Thanks again!

Yours sincerely,

aimee w

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From: John Freeman
Central Hawke's Bay District Council

Hi Aimee,

Will do, but it will take a couple of weeks as I am short staffed at the moment.

regards

John Freeman Chief Executive
Central Hawke's Bay District Council 
28-32 Ruataniwha Street, Waipawa 4210 | P O Box 127, Waipawa 4240
Ph: 06 857 8060
Email: [email address]  | Web: www.chbdc.govt.nz

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From: aimee w

Excellent, John, thanks so much!

Yours sincerely,

aimee w

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From: John Freeman
Central Hawke's Bay District Council

Attachment image001.jpg
8K Download

Attachment 20160714 Aimee W.xlsx
11K Download View as HTML

 

Good afternoon Aimee

 

Below is a list of apologies received from elected members during the 2013
triennium to date. If they were not an apology they were in attendance at
the meetings.

 

Council does not categorise meetings as mandatory or optional, all
councillors are expected to attend all meetings unless they get leave from
the Mayor to be away.

 

The elected members are:

 

Mayor                 P G Butler

Councillors         K R Annand, S Butler, T K Kingston, M R Manning, I G S
Sharp, T G Story,

A J F Watts and M A Williams

 

 

Meeting Date    Apology received

31/10/2013        M R Manning

5/11/2013         

20/11/2013       

20/11/2013       

12/12/2013       

19/02/2014       

6/03/2014          T G Story

27/03/2014       

8/04/2014         

22/05/2014        T G Story

29/05/2014       

19/06/2014       

3/07/2014          S Butler

31/07/2014       

21/08/2014       

25/08/2014        K Annand

11/09/2014        T G Story

22/10/2014        A J F Watts

31/10/2014       

4/12/2014         

19/01/2015        K R Annand, I G S Sharp, T G Story

12/02/2015       

26/03/2015       

7/05/2015         

21/05/2015       

28/05/2015        M R Manning

18/06/2015       

30/07/2015       

10/09/2015       

1/10/2015         

21/10/2015        K R Annand, I G S Sharp

12/11/2015        T K Kingston

3/12/2015         

10/02/2016        M A Williams, A J F Watts

26/02/2016        K R Annand, M R Manning

23/03/2016       

14/04/2016       

5/05/2016         

19/05/2016        I G S Sharp

 

Regards John F

 

John Freeman Chief Executive
Central Hawke's Bay District Council 
28-32 Ruataniwha Street, Waipawa 4210 | P O Box 127, Waipawa 4240
Ph: 06 857 8060

Email: [1][email address]  | Web: [2]www.chbdc.govt.nz

 

[3]Central Hawke's Bay Logo

 

From: Donna Moorcock
Sent: Thursday, 14 July 2016 4:31 p.m.
To: John Freeman
Subject: LGOIMA start

 

 

 

Donna Moorcock Corporate Administrator
Central Hawke's Bay District Council 
28-32 Ruataniwha Street, Waipawa 4210 | P O Box 127, Waipawa 4240
Ph: 06 857 8060 | Fax: 06 857 7179

Email: [4][email address]  | Web: [5]www.chbdc.govt.nz

 

Subscribe NOW! to receive the Council online Newsletter “CHB Banter”

please click here [6]http://www.chbdc.govt.nz/our-council/new...

 

 

 

References

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1. mailto:[email address]
2. http://www.chbdc.govt.nz/
4. mailto:[email address]
5. http://www.chbdc.govt.nz/
6. http://www.chbdc.govt.nz/our-council/new...

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From: aimee w

Dear John,

Thank you so much for sending me this information, and in such a timely manner. Much appreciated, and all the best!

Yours sincerely,

aimee w

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