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Your request (138411) has been updated. To add additional comments, reply
to this email.

Jennah (Hawke's Bay Regional Council)

23 Feb 2026, 08:20 NZDT

Kia ora Nigel,

Thank you for sending this through. We have forwarded this on to the
relevant part of the organisation and they will be in contact.
 
In the meantime, if you have any other questions, do let us know and we
will be happy to help.

Ngā mihi,
Jennah

Hawke's Bay Regional Council

Nigel Gray

22 Feb 2026, 10:10 NZDT

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Dear Hawke's Bay Regional Council,
Under the Official Information Act 1982, I request the following
information for the period 1 January 2021 – present.
1. Briefings and Key Messages
Copies of any briefings, talking points, or key‑message documents prepared
for senior leadership or elected officials that relate to:
forestry slash events
erosion or sedimentation linked to forestry
public communications about forestry impacts
2. Communications Strategy and Perception Management
Copies of any communications plans or strategy documents that include
reference to:
“stakeholder messaging”
“public perception”
“communications risks”
“industry engagement”
…where these terms relate to forestry or forestry‑related environmental
impacts.
3. External Input Into Public Statements (Refined Clause)
Copies of any final versions of public statements (including press
releases, website updates, advisories, or social media posts) relating to
forestry that were reviewed, edited, or approved by any external party.
For each such document, please also provide:
a) the name of the external party involved b) the nature of their input
(e.g., review, edits, approval) c) the date on which their input occurred
This request does not seek drafts, internal discussions, or emails — only
the final published versions and the record of external input.
4. Meetings With Forestry‑Sector Representatives
A list of all meetings held since 1 January 2021 between your agency and:
forestry industry representatives
forestry lobby groups
PR or communications firms acting for forestry interests
the Forest Owners Association
Te Uru Rākau / NZ Forest Service
For each meeting, please provide:
date
attendees
subject or purpose of the meeting
I am not requesting minutes or detailed notes — only the meeting list.
5. Conflict‑of‑Interest Declarations
Copies of any conflict‑of‑interest declarations made by staff involved in:
forestry‑related policy
forestry compliance or enforcement
environmental monitoring relating to forestry
forestry‑related public communications
Format
Please provide all information in digital form. If any part of this
request is refused, please provide the grounds for refusal and release all
remaining material.

Yours faithfully,

Nigel Gray

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Kia ora Nigel

 

This email is acknowledgment that Hawke’s Bay Regional Council has
received your LGOIMA request dated 22 February 2026 and will respond with
a decision as soon as practicable, within the statutory timeframe 23 March
2026, being 20 working days after the day your request was received.

 

Regards

Donna

Good afternoon Nigel

 

This email relates to your LGOIMA request dated 23 February 2026. The
Council advises the decision to provide the information we hold in
response to your questions 1, 2, 3 and 5.

However because your Q4 (following) is not specified with due
particularity and is for a significant amount of information requiring
substantial research and collation we ask you to refine it so that we can
provide the most useful and accurate response possible within the scope of
the Act and the capacity of Council resources.

 

You’ve requested:

4. Meetings With Forestry Sector Representatives - a list of all meetings
since 1 January 2021 between HBRC and:

- forestry industry representatives

- forestry lobby groups

- PR or communications firms acting for forestry interests

- the Forest Owners Association

- Te Uru Rākau / NZ Forest Service

For each meeting, include date, attendees and subject or purpose of the
meeting

 

Firstly, we need the names of forestry sector representatives, lobby
groups and PR/Comms firms (in line with LGOIMA s10(2) requests shall be
specified with due particularity). Without specifics it is virtually
impossible to find relevant records in Council’s information systems.

Secondly, because HBRC’s two Forestry Compliance Officers have only been
on the job and actively monitoring forestry compliance for 6 months we ask
whether you will agree to shorten the timeframe – for the period from 1
June 2025.

Please note that a search across all of Council’s records for the period
from 1 January 2021 would likely incur a significant charge due to the
substantial research and collation required.

 

Please respond with your refined Q4 by close of business Friday 13 March
2026.

In the meantime the Council will provide the information for questions 1,
2, 3 and 5 as soon as practicable.

 

Regards,

Leeanne

 

+------------------------------------------------------------------------+
| |Leeanne Hooper |
| |Team Leader Governance |
| |06 835 9200 | 027 253 5993 |
| |----------------------------------------------------------------------|
| |Hawke's Bay Regional Council | Te Kaunihera ā-rohe o Te Matau a Māui |
| |159 Dalton Street, Napier 4110 | [1]hbrc.govt.nz |
| | |
| |Enhancing Our Environment Together | Te Whakapakari Tahi I Tō Tātau |
| |Taiao |
|-+----------------------------------------------------------------------|
| |[2][IMG] [3][IMG] [4][IMG] |
+------------------------------------------------------------------------+

 

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