Kia ora Alisha Riley,
 
On behalf of the Ministry of Business, Innovation and Employment I
acknowledge your email of 11/02/2026 requesting, under the Official
Information Act 1982, the following:
 
I am writing to request information under the Official Information Act
1982 regarding the NZBN Register and Companies Office database.

Information Requested:
Please provide a digital extract (CSV or Excel format) of all entities
currently registered in the NZBN or Companies Office systems that hold a
'Registration Number', 'Body Corporate Number', or 'Entity ID' beginning
with '300' (e.g., 300000409).

Information Requested:
Please provide a digital extract (CSV/JSON) of all entities with a
Registration Number beginning with '300'.

For each entity, strictly provide:

Entity Name (Legal).

Trading Name(s).

NZBN & Registration Number (300...).

Entity Type (e.g., Local Govt, Public Sector).

Status (e.g., Active/Inactive).

GST Number & Status.

BIC Code (Business Industry Classification).

Registered Address & Service Address.

Date of Registration.

Listed Officers/Directors (Full Names of any individuals linked to the
record).

Related Entities (Any linked Parent/Child NZBNs).

Māori Business Identifier (Yes/No status).

I understand these '300' series numbers function as administrative
identifiers within your database for entities that are not standard
Limited Liability Companies. I am seeking the complete list of such
entities to understand the full scope of this specific registration
category.

If this data is already available in a specific dataset on data.govt.nz,
please provide the direct link to the file that explicitly contains the
'300' series column, as standard extracts often omit this internal ID.
 
We will endeavour to respond to your request as soon as possible, and no
later than 11/03/2026, being 20 working days after the day your request
was received. If we are unable to respond to your request by then, we will
notify you of an extension of that timeframe. If you have any enquiries
regarding your request feel free to contact us via email to
[1][MBIE request email].
 
Nāku noa, nā
Ministerial Services
Strategy and Assurance
Ministry of Business, Innovation & Employment
15 Stout Street, Wellington 6011 |  P O Box 1473 Wellington 6140

References

Visible links
1. mailto:[MBIE request email]

Kia ora 
 
Please see attached our response to your request for information under the
Official Information Act 1982.

Ngā mihi nui,

Ministerial Services
Ministry of Business, Innovation and Employment

15 Stout Street, Wellington 6011 | PO Box 1473, Wellington 6140
 

Kia ora Alisha,

 

Your request was refused on the basis that there is no "300" series of
entity IDs that is used by the New Zealand Companies Office for any
administrative purposes.

 

Entity data is held across multiple registers/systems. It would help if we
could clarify what information you’re seeking.

 

You may be referencing public sector NZBN registrations, which have an ID
starting from 300000001. This only includes the entity types Central
Government, Local Government, Education, and Other Public Entity.

 

You can search for these entity types on the NZBN Register here -
[1]https://www.nzbn.govt.nz/mynzbn/search/. The entity ID is not publicly
available as it is the NZBN that is used to identify these entities. An
NZBN has been assigned automatically to public sector agencies for the
purposes of the New Zealand Business Number Act 2016 only.

 

Please confirm if you would like an extract of this specific information.

 

If you are interested in Companies Register data, you can search the
Companies Register for ‘300’ and export the results directly here -
[2]https://companies-register.companiesoffi...

 

Regards,

Cameron

 

MINISTERIAL SERVICES

Office of the Deputy Secretary, Te Whakatairanga Service Delivery

Ministry of Business, Innovation and Employment

15 Stout Street, Wellington 6011 | PO Box 1473, Wellington 6140 

 

------------------- Original Message -------------------
From: Alisha Riley <[FOI #33691 email]>; 
Received: Sat Feb 28 2026 09:38:34 GMT+1300 (New Zealand Daylight Time)
To: Ministerials MBIE <[email address]>; 
Subject: Re: DOIA-REQ-0027435-Alisha Riley Response CRM:0287384

Refusal of DOIA-REQ-0027435 / Request for Internal Review

Dear James Betton and the MBIE OIA Team,

I am writing to request an internal review and reconsideration of your
decision dated 27 February 2026 regarding DOIA-REQ-0027435, which refused
my request under section 18(e) of the Official Information Act 1982.

Your refusal states that the requested document "does not exist." This
suggests MBIE is treating my request as a demand for a pre-existing,
static report. However, as the Ombudsman has consistently ruled in
previous investigations regarding digital records, information contained
within an agency’s database is considered "held" by that agency.
Extracting data from an existing database using standard query tools is
the retrieval of existing information, not the creation of a new document.

Additionally, your response notes that the "300" prefix is for system
registration purposes and does not identify an entity type. While I
appreciate that clarification, the functional purpose of the number does
not exempt the records from being extracted. My request was for a list of
entities that hold an identifier beginning with "300," regardless of how
MBIE categorizes that identifier internally.

Given that your system clearly logs these identifiers - as evidenced by
your ability to manually locate and provide the Far North District Council
record - the data is held and retrievable. Extracting this dataset
requires little more than a basic database parameter search, for example:

SELECT * FROM entities WHERE entity_id LIKE '300%'

Before escalating this matter to the Ombudsman regarding the improper
application of section 18(e) to retrievable database records, I request
that MBIE reconsider its position. Please run the necessary query and
provide the complete digital extract. To facilitate a prompt resolution, I
am happy to accept the dataset in whichever standard file format is
easiest for your team to export.

Please advise within five working days if you will reverse this refusal
and fulfill the request.

Yours sincerely,

Alisha Riley

-----Original Message-----

Kia ora 
  
 Please see attached our response to your request for information under
the
 Official Information Act 1982.

 Ngā mihi nui,

 Ministerial Services
 Ministry of Business, Innovation and Employment

 15 Stout Street, Wellington 6011 | PO Box 1473, Wellington 6140
  

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References

Visible links
1. https://www.nzbn.govt.nz/mynzbn/search/
2. https://companies-register.companiesoffi...
3. https://fyi.org.nz/help/officers

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