Kia ora,

I am making this request under the Official Information Act 1982.

Scope and purpose

This request seeks information relating to policy-level governance, oversight, and record-keeping for environmental and airborne hazards associated with Defence estate facilities.

It does not seek personal information and does not assert individual causation or liability.

Timeframe

1 January 2000 to 31 December 2025.

Information requested

Please provide copies of any records held by the Ministry of Defence that fall within the following classes:

Policies, directives, or guidance documents relating to the management of environmental or airborne hazards on Defence estates (including biological, particulate, or chemical hazards).

Documents relating to record-keeping and retention requirements for hazard management records, including any disposal authorities relied upon.

Correspondence between the Ministry of Defence and NZDF, contractors, or other agencies relating to:

environmental hazard management;

monitoring or testing regimes;

incidents or exceedances;

record retention or destruction.

Any reviews, audits, or assurance activities concerning environmental or airborne hazard management or record-keeping.

Records not held

If any information within scope is stated to be “not held”, please advise:

whether the information was ever created;

if created, the retention policy or disposal authority relied upon;

the date and scope of any destruction or transfer;

whether another agency or contractor may hold the information.

Electronic copies are preferred.

If refinement would assist, please identify which parts of this request present difficulty.

Kind regards,
Spencer Jones