Dear Health New Zealand,
I refer to the letter sent to Auckland schools 29th January 2025 from the Immunsation Coordinator at Starship Community Service at Auckland Hospital:

"Dear Principal
The School Based Immunisation Programme (SBIP) has now been scheduled across Te Whatu Ora Auckland District. ...
In line with Te Whatau Ora Health New Zealand requirements, we require the student rolls for all Year 7 and Year 8 students to assist in the preparation for the consent talks and clinics. Please email the data as an Excel spread sheet as per attached format before the immunisation starts. We require the information to align with all 16 columns to allow importation of the roll into our data base. Please send us your school roll to StarshipCommunity at (@) adhb.govt.nz on or before 14th Feb 2025 stating the name of your school on the subject field.

The information we receive from your school will be added to Te Whatu Ora Auckland School Based Vaccination System. This will allow us to update the student's immunisation status records. .."

I request the following information:
1 Please share the legal requirements for schools to share student rolls with HNZ? The letter says "In line with Te Whatau Ora Health New Zealand requirements, we require the student rolls for all Year 7 and Year 8 students to assist in the preparation for the consent talks and clinics. "

2. Which functions and powers are relied on to "require" this school roll data?

3. The school roll data contains the following columns or records:
MoE ID
Legal Surname
Legal First Name
Legal Middle Name
Date Of Birth
Gender
Room
Year Level
Caregiver 1 - Street
Caregiver 1 - Suburb
Caregiver 1 - Town or City
Caregiver 1 - Postcode
Caregiver 1 - Cell Phone
Caregiver 1 - Home Phone
Caregiver 2 - Street
Caregiver 2 - Suburb
Caregiver 2 - Town or City
Caregiver 2 - Postcode
Caregiver 2 - Cell Phone
Caregiver 2 - Home Phone

How long is this school roll data retained for by HNZ?

Yours faithfully,

Erika Whittome