Dear Ministry for Regulation,

Please provide policy documents and discussions involving Ministry of Regulation officials relating to the use of AI in processing of submissions on the Regulatory Standards Bill. If third party providers such as Public Voice, or other third party providers were used please provide communication between the Ministry and those third party providers as related to the use of AI and in particular, any discussions or policy documents relating to the following issues:

- Was the data processed in any country other than NZ?
- What privacy guarantees were made regarding the use of models to process this data?
- Was the ministry assured that the AI model provider would not be able to train and improve their models using the data uploaded, and if so how much confidence did the ministry have in these assurances?
- Was the provider or providers required to delete any data uploaded after processing?
- Was the data redacted for privacy before it was uploaded to any AI models?
- If so, who did the redaction work, what instructions were they given and what types of data was redacted?
- If not, what representations did the third party providers or AI model providers make in regards to data redactions, if any?
- What consideration, if any, was made regarding use of indigenous data and data provided Māori?
- Was any of the data provided to the model written in te reo Māori and if so, what consideration was taken for safeguarding the use of that data and preventing it being used to train language models?

Finally, could you please provide any privacy impact assessments that were done in relation to this work.

Ngā mihi nui,

Mr M Thompson and Mr E Strafford