Tēnā koe, 

 

Thank you for contacting Health NZ, Te Whatu Ora. This is an automatic
reply to confirm that we have received your email.  Depending on the
nature of your request you may not receive a response for up to 20 working
days.  We will try to respond to your query as quickly as possible.

 

 

Ngā mihi

 

Health NZ, Te Whatu Ora

Spark Central, 44-48 Willis Street, Wellington| PO Box 5013, Wellington
6140
Health New Zealand – Te Whatu Ora 
[1]www.TeWhatuOra.govt.nz
 
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Kia ora Jake,
 
Thank you for your request for information. Please find attached our
response to your request.
 
If you have any questions, please get in touch at
[1][email address]
 
If you are not happy with this response, you have the right to make a
complaint to the Ombudsman. Information about how to do this is available
at [2]www.ombudsman.parliament.nz or by phoning 0800 802 602.
 
Ngā mihi, 
 
Te Whatu Ora Ministerial Team
 
 
Statement of confidentiality: This email message and any accompanying
attachments may contain information that is IN-CONFIDENCE and subject to
legal privilege. If you are not the intended recipient, do not read, use,
disseminate, distribute or copy this message or attachments. If you have
received this message in error, please notify the sender immediately and
delete this message

References

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1. mailto:[Health New Zealand request email]
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Tçnâ koe Jake

 

I am emailing regarding your request received on 5 February 2025 for the
following information made under the Official Information Act 1982 (the
Act): 

 

“Under the Official Information Act 1982, I would like to request
information regarding government contracts in the health IT sector,
specifically focusing on:

1) Clinical Electronic Record Management: Systems used for storing,
managing, and accessing patients’ electronic health records.

2) Employment Match Algorithms: Software or algorithms used to match
healthcare professionals (e.g., junior doctors via ACE RMO) to job
vacancies or placements within the health system.

// Scope of Request
I am primarily interested in the following hospitals:
- North Shore Hospital
- Auckland City Hospital
- Middlemore Hospital
- Whangarei Hospital

If you find that retrieving information for all four hospitals exceeds the
scope under Section 18(f) of the OIA (on the grounds that the information
cannot be made available without substantial collation or research),
please limit the request to:
- Auckland City Hospital
- North Shore Hospital
- Middlemore Hospital

If that scope is still considered too large under Section 18(f), further
limit the request to:
- Auckland City Hospital
- North Shore Hospital

Finally, if it is still too large, please limit the request only to:
- Auckland City Hospital

// Information Requested
1. Completed Contracts (Past Five Years)
A list of all government contracts completed in the past five years
related to the areas below:
- Clinical electronic record management
- Employment match algorithms (including software akin to ACE RMO for
junior doctors)

For each completed contract, please provide (where available):
- The total value of the contract.
- The names of the vendors or contractors who were awarded the contracts.
- The completion date of the contract.

2. Current Contracts (as of Wednesday, 5 February 2025)
A list of all ongoing government contracts related to the above-mentioned
areas. For each ongoing contract, please include:
- The total value of the contract.
- The names of the vendors or contractors fulfilling the contract.
- The expected completion date.

3. Tender Applications
- The number of applications received for tenders related to the above
contracts.
- A brief summary of the selection criteria used (if available).

4. Upcoming Tenders (Next 5 Years)
- Any information regarding upcoming tenders for clinical electronic
record management or employment match algorithms anticipated within the
next five years.
- Anticipated release dates (if known).
- Any relevant criteria for applicants (if available).

When referring to “employment match algorithms,” I am including software
solutions or processes similar to the ACE RMO system used for junior
doctor placements, or any equivalent platform where candidates are matched
to roles via an algorithmic process.”

 

I apologise for the delay in providing our response. As noted in our
tranche 1 response on 13 March 2025, we would address the remainder of
your request in a tranche 2 response. 

 

However, as it is currently worded and following processes of trying to
gather the relevant information, your request still requires a significant
amount of collation and consultation across Health New Zealand – Te Whatu
Ora (Health NZ) and would need to divert personnel from their core duties.
While projects to standardise data collection and reporting across
Aotearoa are underway at Health NZ, these will take time.  

 

In the interests of providing you with information in a timely manner,
would you consider amending or clarifying the scope of part of your
request?  

 

To assist you, we have provided examples of what would help us address
your request.  

 

 1. Shorter term request: A request limited to 2 years would be more
manageable

 2. Limit the category listed: The categories listed in the OIA request
are too broad to be able to answer with some degree of accuracy. The
categories also are crossing over between the MoH and Health NZ. Not
all contracts have been transferred to HNZ as the MoH contracts are
being transferred in tranche and this is still in process.

 3. Upcoming tenders for the next 5 years: this is impossible. Health NZ
cannot go to the market without a budget being approved. We do not
have a budget approved for projects for the next 5 years.

 4. Selection Criteria: The request also indicates to provide a summary of
the selection criteria used. Considering the extent of the request
this would be impossible to provide as Health NZ do not know the
criteria today. These are defined by the project team members for the
specific project and is customised to the project and according to the
level of maturity of the IT infratructure. For example, what is valid
for Auckland hospital district would be completely irrelevant for
Waikato or Lakes.

 

We appreciate you are under no obligation to amend your request, but
requests that require substantial collation may refused under section
18(f) of the OIA.  We want to work with you to avoid this and ensure we
are able to provide a response that best meets your needs.  

 

Please let us know as soon as possible (7 May 2025, the latest) whether
you are prepared to amend or clarify your request and, if so, how.

 

We hope this finds you well.

 

Government Services

Health New Zealand - Te Whatu Ora

Statement of confidentiality: This email message and any accompanying
attachments may contain information that is IN-CONFIDENCE and subject to
legal privilege. If you are not the intended recipient, do not read, use,
disseminate, distribute or copy this message or attachments. If you have
received this message in error, please notify the sender immediately and
delete this message

Kia ora Jake, 
 
Thank you for your request for information. Please find attached our
response to your request.
 
If you have any questions, please get in touch at
[1][email address]
 
If you are not happy with this response, you have the right to make a
complaint to the Ombudsman. Information about how to do this is available
at [2]www.ombudsman.parliament.nz or by phoning 0800 802 602.
 
Ngā mihi,

Obaid (He/him)
Ministerial Advisor 
Government Services
Health New Zealand | Te Whatu Ora

[3]TeWhatuOra.govt.nz

 

 
Statement of confidentiality: This email message and any accompanying
attachments may contain information that is IN-CONFIDENCE and subject to
legal privilege. If you are not the intended recipient, do not read, use,
disseminate, distribute or copy this message or attachments. If you have
received this message in error, please notify the sender immediately and
delete this message

References

Visible links
1. mailto:[Health New Zealand request email]
2. file:///tmp/
3. http://tewhatuora.govt.nz/