Thank you for making contact with the Rotorua Lakes Council.

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expect a response

to your email within 3 business days.  

If your email is urgent we would recommend that you contact us via phone
on 07 348 4199, which is operated 24 hours.

Kind Regards
_______________________________________________________________________________________________________________________________________________

Customer Solutions, Rotorua Lakes Council
P: [1]07 3484199 | F: 07 3463143
E: [2][email address] | W: [3]rotorualakescouncil.nz
A: 1061 Haupapa St, Private Bag 3029, Rotorua Mail Centre, Rotorua 3046,
New Zealand

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Kia ora,

 

Thank you for taking the time to email us.

 

Your enquiry has been treated as a Official Information Request under the
Local Government Official Information and Meetings Act 1987.

 

We will be in touch with you shortly.  Should you need to contact us
regarding this matter, please quote REQ24-3018511.

 

To find out more about LGOIMA requests please click here:
[1]http://www.rotorualakescouncil.nz/our-co...

 

Please feel free to contact us on 07 348 4199 or [2][email address]
(Monday to Friday 8am to 5pm) and a Customer Advisor will assist you.

Kind Regards,

________________________________________________________________________________________________________________________________________________________

Ellen-Ed Stoltz 

Customer Solutions, Rotorua Lakes Council
P: [3]07 3484199 | F: 07 3463143
E: [4][email address] | W: [5]rotorualakescouncil.nz
A: 1061 Haupapa St, Private Bag 3029, Rotorua Mail Centre, Rotorua 3046,
New Zealand
________________________________________________________________________________________________________________________________________________________

Caution:  The content of this email is confidential and may be legally
privileged.  If it is not intended for you, please email the sender
immediately and destroy the original message.  You may not copy, disclose
or use the contents in any way.  Thank You.

 

 

 

From: [FOI #28262 email]

Sent: Saturday, August 31, 2024 8:49 PM

To: [Rotorua District Council request email]

Subject: Official Information request - LGOIMA Request for Consultation
Documentation on the Tarawera Sewerage Scheme

--------------------------------------------------------------------------

Dear Rotorua District Council,

Under the Local Government Official Information and Meetings Act 1987, I
request the following information regarding the consultation process for
the Tarawera Sewerage Scheme:

1. All records of consultation with iwi and hapū, including the Rotokākahi
Board of Control, concerning the Tarawera Sewerage Scheme. This includes
but is not limited to meeting minutes, correspondence (emails, letters),
reports, and any documentation of agreements or understandings reached.

2. Details of any meetings or hui that involved discussions about the
pipeline route, including dates, attendees, and outcomes.

Please provide this information in electronic format. If any part of this
request is unclear, or if there are any charges associated with providing
this information, please respond as soon as possible.

Yours faithfully,

Wikitoria Hinerangi Gray

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #28262 email]

Is [Rotorua District Council request email] the wrong address for Official Information requests to
Rotorua District Council? If so, please contact us using this form:
[6]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[7]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

References

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1. http://www.rotorualakescouncil.nz/our-co...
2. mailto:[email address]
3. file:///tmp/tel:+6473518949
4. mailto:[email address]
5. http://rotorualakescouncil.nz/?utm_sourc...
6. https://fyi.org.nz/change_request/new?bo...
7. https://fyi.org.nz/help/officers

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I acknowledge your LGOIMA request below.

 

As per the Act, you will receive a response as soon as reasonably
practicable, and no later than 20 working days from the date of receipt.

 

Regards

 

Kim McGrath

Tīheru Ohu Toihautū | Executive Support Officer, Chief Executive’s Office

p: (07) 351 8142

m: +64 27 628 8045

 

 

From: Wikitoria Hinerangi Gray
<[1][FOI #28262 email]>
Sent: Saturday, 31 August 2024 8:49 pm
To: RDC Mail <[2][Rotorua District Council request email]>
Subject: Official Information request - LGOIMA Request for Consultation
Documentation on the Tarawera Sewerage Scheme

 

Dear Rotorua District Council,

Under the Local Government Official Information and Meetings Act 1987, I
request the following information regarding the consultation process for
the Tarawera Sewerage Scheme:

1. All records of consultation with iwi and hapū, including the Rotokākahi
Board of Control, concerning the Tarawera Sewerage Scheme. This includes
but is not limited to meeting minutes, correspondence (emails, letters),
reports, and any documentation of agreements or understandings reached.

2. Details of any meetings or hui that involved discussions about the
pipeline route, including dates, attendees, and outcomes.

Please provide this information in electronic format. If any part of this
request is unclear, or if there are any charges associated with providing
this information, please respond as soon as possible.

Yours faithfully,

Wikitoria Hinerangi Gray

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[3][FOI #28262 email]

Is [4][Rotorua District Council request email] the wrong address for Official Information requests
to Rotorua District Council? If so, please contact us using this form:
[5]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[6]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

References

Visible links
1. mailto:[FOI #28262 email]
2. mailto:[Rotorua District Council request email]
3. mailto:[FOI #28262 email]
4. mailto:[Rotorua District Council request email]
5. https://fyi.org.nz/change_request/new?bo...
6. https://fyi.org.nz/help/officers

I'm using Mimecast to share large files with you. Please see the attached
instructions.

--------------------------------------------------------------------------

I refer to your Local Government Official Information and Meetings Act
request of 31 August 2024 regarding the consultation process for the
Tarawera Sewerage Scheme, and respond to your specific requests below:

 

 1. All records of consultation with iwi and hapū, including the
Rotokākahi Board of Control, concerning the Tarawera Sewerage Scheme. 
This includes but is not limited to meeting minutes, correspondence
(emails, letters), reports and any documentation of agreements or
understandings reached.

 

Please refer to the attached link to download the following documents:

 

o Terms of reference and minutes of the Tarawera Steering Committee
between 2016-2018 (Zip file - ECM 20654643). 

The Tarawera Steering Committee explored the options for sewerage
management at Tarawera, and included representatives from:  Tūhourangi
Tribal Authority (TTA), Te Mana o Ngāti Rangitihi, Te Arawa Lakes Trust,
Māori land owners, the Lake Tarawera Ratepayers Association, Bay of Plenty
Regional Council (BOPRC) and Rotorua Lakes Council.  A current member of
the Rotokākahi Board of Control (RBOC) was part of this steering group.

 

The Tarawera Sewerage Steering Committee selected a preferred option in
2018 with input from various iwi entities. Following this, a Cultural
Impact Assessment (CIA) was commissioned and executed by manawhenua to
gather feedback from all relevant mana whenua stakeholders, including the
RBOC. The CIA incorporated the RBOC’s views and feedback. The CIA
identified some concerns related to the route, and these concerns were
incorporated into the project’s operational procedures. While opposition
to the pipeline was noted, the Council's decision to proceed with the
adopted option took into account several considerations, including the
need for effective and efficient solutions, achieving environmental and
health objectives, and managing costs for the wider community. The
Steering Committee, which included iwi and community representatives,
unanimously recommended the preferred option, which involves using
low-pressure grinder pumps and connecting to Rotorua through the Tarawera
Road corridor. Arriving at the preferred option was the result of careful
and balanced consideration of all technical, cultural, financial and
planning factors. 

 

o Committee/Council agendas and minutes between 2018-2024 (numbered
1-12) (Zip file – ECM 20654958):

1_Extract_Agenda and Minutes - Strategy, Policy & Finance Committee LTP
2018-2028 Deliberations 16 to 17 May 2018

2_Extract_Agenda and Minutes - Strategy, Policy and Finance Committee
Meeting 12 November 2020

3_Attachment 1 - S&F 12 November 2020 - Capital Project Funding Plan for
Tarawera Sewerage Scheme

4_Extract_Minutes Council Meeting Minutes 26 November 2020

5_Extract_Agenda and Minutes - Strategy, Policy and Finance Committee
Meeting 17 & 18 May 2021

6_Extract_Minutes Council Meeting 28 June 2021

7_Extract_Release of Confidential Items to Council Meeting 16 December 
2021

8_Extract_Agenda and Minutes - Infrastructure and Environment Committee
Meeting 5 April 2023

9_Extract_Agenda and Minutes - Council Meeting 7 and 8 June 2023

10_Extract_Attachment - Council - 7 and 8 June 2023 - Annual Plan
Deliberations - Decision Making Schedule

11_Extract_Agenda and Minutes - Infrastructure & Environment Committee -
12 December 2023  (Note:  Redactions have been made under section 7(2)(a)
of the Local Government Official Information and Meetings Act)

12_Extract_Agenda and Minutes - Infrastructure & Enviroment Committee - 3
April 2024

 

o Rotokākahi Cultural Monitoring Meeting Minutes – 29 08 2024 (ECM
20508579)
o Rotokākahi Cultural Monitoring Meeting Minutes – 30 08 2024 (ECM
20578915)

 

To collate and research further information (ie: emails and letters) over
the last 8-9 years (if possible)  will take a considerable amount of
collation and research for which Council is entitled to charge at a rate
of $76 per hour.  This could result in a significant cost to you.  Could I
suggest you refer to the Tarawera Sewerage Scheme project page on
Council’s website [1]HERE where there is a considerable amount of
information regarding this project.  If you then require specific
information please let me know.

 

 2. Details of any meetings or hui that involved discussions about the
pipeline route, including dates, attendees and outcomes.

Refer to the attached minutes of the Tarawera Steering Committee.

 

 

You have the right to seek an investigation and review by the Ombudsman of
this response/decision. The Ombudsman’s Office can be contacted by calling
0800 802 602, emailing [2][email address], online at
[3]www.ombudsman.parliament.nz, or by post to The Ombudsman, PO Box 10152,
Wellington 6143.

 

Publication of responses to LGOIMA requests

Please note: Our LGOIMA responses may be published on the Rotorua Lakes
Council website after they have been responded to, with requesters’
personal details withheld. If you have any concerns about this please
contact the Council on [4][email address].

 

 

Ngā mihi

 

 

[5][IMG] Jean-Paul Gaston

Manahautū Takiwā Whakaritorito | Group Manager, Destination
Development

M: [6]+64 27 655 4415

E: [7][email address]

A: Civic Centre, 1061 Haupapa St, Private Bag 3029, Rotorua
3046, New Zealand

W: [8]rotorualakescouncil.nz

[9]Visit [10]Follow [11]Subscribe [12]Join
our on on YouTube us on
Facebook Instagram Linkedin

 

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