Good Morning,

I have sent your email through to our Strategy and Research Team who will follow up on this and make contact with you,

Kind Regards,

Robert Wickham
Customer Services Representative | Customer Relationships
Email: [email address]

Hamilton City Council | Private Bag 3010 | Hamilton 3240 | www.hamilton.co.nz
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This email and any attachments are strictly confidential and may contain privileged information. If you are not the intended recipient please delete the message and notify the sender. You should not read, copy, use, change, alter, disclose or deal in any manner whatsoever with this email or its attachments without written authorisation from the originating sender. Hamilton City Council does not accept any liability whatsoever in connection with this email and any attachments including in connection with computer viruses, data corruption, delay, interruption, unauthorised access or unauthorised amendment. Unless expressly stated to the contrary the content of this email, or any attachment, shall not be considered as creating any binding legal obligation upon Hamilton City Council. Any views expressed in this message are those of the individual sender and may not necessarily reflect the views of Hamilton City Council.

-----Original Message-----
From: Max Coyle [mailto:[OIA #2720 email]]
Sent: Tuesday, 12 May 2015 10:02 AM
To: Telephone Operators
Subject: Official Information Act request - Oral Submission Feedback

Dear Hamilton City Council,

On Friday 8th May 2015, Sarah Ward, HCC's Programme Manager - Corporate Planning | Strategy and Research stated: "We have had feedback in the past that the hearings process is very formal and people would like opportunities to share their views with councillors in a less formal setting". In regards to oral submissions, particularly in regards in this instance to the HCC 10 Year Long Term Plan.

I am requesting all instances of feedback given to the Council indicating mass unhappiness with the formal oral submission process, and also any feedback to the contrary.

I look forward to your swift response to this matter considering the pressing timeframes between now and the closing of submissions to the #Ham10YP

Yours faithfully,

Max Coyle

-------------------------------------------------------------------

This is an OIA request done via the FYI website.

Please do not send progress updates as PDF files.

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an OIA officer, please ask your web manager to link to us from your organisation's OIA page.

-------------------------------------------------------------------

hide quoted sections

Dear Max,

I write to acknowledge your information request of earlier today in respect of the hearing of submissions relating to the Long Term Plan.

Please be advised that your request has been passed on to the relevant team within Council and you will be informed of the outcome.

I have noted that you have asked Hamilton City Council to provide a swift response. Staff have been made aware of this and Hamilton City Council will provide a response to you as soon as possible.

If you have any queries, please do not hesitate to contact me.

Kind regards,

On Behalf of the Privacy Officer

Mary Birch
Team Leader | Democracy

DDI: 07 838 6772 | Email: [email address]

Hamilton City Council | Private Bag 3010 | Hamilton 3240 | www.hamilton.govt.nz
Like us on Facebook Follow us on Twitter
This email and any attachments are strictly confidential and may contain privileged information. If you are not the intended recipient please delete the message and notify the sender. You should not read, copy, use, change, alter, disclose or deal in any manner whatsoever with this email or its attachments without written authorisation from the originating sender. Hamilton City Council does not accept any liability whatsoever in connection with this email and any attachments including in connection with computer viruses, data corruption, delay, interruption, unauthorised access or unauthorised amendment. Unless expressly stated to the contrary the content of this email, or any attachment, shall not be considered as creating any binding legal obligation upon Hamilton City Council. Any views expressed in this message are those of the individual sender and may not necessarily reflect the views of Hamilton City Council.

-----Original Message-----
From: Max Coyle [mailto:[FOI #2720 email]]
Sent: Tuesday, 12 May 2015 10:02 AM
To: Telephone Operators
Subject: Official Information Act request - Oral Submission Feedback

Dear Hamilton City Council,

On Friday 8th May 2015, Sarah Ward, HCC's Programme Manager - Corporate Planning | Strategy and Research stated: "We have had feedback in the past that the hearings process is very formal and people would like opportunities to share their views with councillors in a less formal setting". In regards to oral submissions, particularly in regards in this instance to the HCC 10 Year Long Term Plan.

I am requesting all instances of feedback given to the Council indicating mass unhappiness with the formal oral submission process, and also any feedback to the contrary.

I look forward to your swift response to this matter considering the pressing timeframes between now and the closing of submissions to the #Ham10YP

Yours faithfully,

Max Coyle

-------------------------------------------------------------------

This is an OIA request done via the FYI website.

Please do not send progress updates as PDF files.

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an OIA officer, please ask your web manager to link to us from your organisation's OIA page.

-------------------------------------------------------------------

hide quoted sections

Dear Max,

 

Further to your information request of 12 May in respect of the hearing of
submissions relating to the Long Term Plan, I am now able to provide a
response.

 

You requested:

 

"all instances of feedback given to the Council indicating mass
unhappiness with the formal oral submission process, and also any feedback
to the contrary."

 

You have already received a letter from Blair Bowcott, via email
yesterday, as attached, which provided background and context on the
engagement sessions and other opportunities for the public to provide
written feedback to the Long Term Plan.

 

I can confirm that Hamilton City Council does not hold any information in
respect of either feedback given in respect of mass unhappiness with the
formal oral submission process or feedback to the contrary.

 

Members of the public that have attended the public sessions have
expressed views both for and against the current consultation process.
Their eedback on the content and the process will be reported back to the
Council at the Meeting on 4 June 2015.

 

If you have any further queries, please do not hesitate to contact me.

 

Kind regards,

 

On Behalf of the Privacy Officer

 

Mary Birch
Team Leader | Democracy

DDI: 07 838 6772 | Email: [1][email address]
[2]Hamilton City Council
Hamilton City Council | Private Bag 3010 | Hamilton 3240 |
[3]www.hamilton.govt.nz
[4]http://data.hcc.govt.nz/branding/faceboo... us on Facebook
[6]http://data.hcc.govt.nz/branding/twitter... us on Twitter
This email and any attachments are strictly confidential and may contain
privileged information. If you are not the intended recipient please
delete the message and notify the sender. You should not read, copy, use,
change, alter, disclose or deal in any manner whatsoever with this email
or its attachments without written authorisation from the originating
sender. Hamilton City Council does not accept any liability whatsoever in
connection with this email and any attachments including in connection
with computer viruses, data corruption, delay, interruption, unauthorised
access or unauthorised amendment. Unless expressly stated to the contrary
the content of this email, or any attachment, shall not be considered as
creating any binding legal obligation upon Hamilton City Council. Any
views expressed in this message are those of the individual sender and may
not necessarily reflect the views of Hamilton City Council.

 

 

 

 

 

 

 

-----Original Message-----
From: Mary Birch
Sent: Tuesday, 12 May 2015 11:47 AM
To: '[FOI #2720 email]'
Subject: FW: Official Information Act request - Oral Submission Feedback

 

 

 

Dear Max,

 

I write to acknowledge your information request of earlier today in
respect of the hearing of submissions relating to the Long Term Plan.

 

Please be advised that your request has been passed on to the relevant
team within Council and you will be informed of the outcome.

 

I have noted that you have asked Hamilton City Council to provide a swift
response.  Staff have been made aware of this and Hamilton City Council
will provide a response to you as soon as possible.

 

If you have any queries, please do not hesitate to contact me.

 

Kind regards,

 

On Behalf of the Privacy Officer

 

Mary Birch

Team Leader | Democracy

 

DDI: 07 838 6772 | Email: [8][email address]

 

Hamilton City Council | Private Bag 3010 | Hamilton 3240 |
[9]www.hamilton.govt.nz Like us on Facebook Follow us on Twitter This
email and any attachments are strictly confidential and may contain
privileged information. If you are not the intended recipient please
delete the message and notify the sender. You should not read, copy, use,
change, alter, disclose or deal in any manner whatsoever with this email
or its attachments without written authorisation from the originating
sender. Hamilton City Council does not accept any liability whatsoever in
connection with this email and any attachments including in connection
with computer viruses, data corruption, delay, interruption, unauthorised
access or unauthorised amendment. Unless expressly stated to the contrary
the content of this email, or any attachment, shall not be considered as
creating any binding legal obligation upon Hamilton City Council. Any
views expressed in this message are those of the individual sender and may
not necessarily reflect the views of Hamilton City Council.

 

 

 

 

 

 

-----Original Message-----

From: Max Coyle [[10]mailto:[FOI #2720 email]]

Sent: Tuesday, 12 May 2015 10:02 AM

To: Telephone Operators

Subject: Official Information Act request - Oral Submission Feedback

 

Dear Hamilton City Council,

 

On Friday 8th May 2015, Sarah Ward, HCC's Programme Manager - Corporate
Planning | Strategy and Research stated: "We have had feedback in the past
that the hearings process is very formal and people would like
opportunities to share their views with councillors in a less formal
setting". In regards to oral submissions, particularly in regards in this
instance to the HCC 10 Year Long Term Plan.

 

I am requesting all instances of feedback given to the Council indicating
mass unhappiness with the formal oral submission process, and also any
feedback to the contrary.

 

I look forward to your swift response to this matter considering the
pressing timeframes between now and the closing of submissions to the
#Ham10YP

 

Yours faithfully,

 

Max Coyle

 

-------------------------------------------------------------------

 

This is an OIA request done via the FYI website.

 

Please do not send progress updates as PDF files.

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[11]https://fyi.org.nz/help/officers

 

If you find this service useful as an OIA officer, please ask your web
manager to link to us from your organisation's OIA page.

 

 

-------------------------------------------------------------------

References

Visible links
1. mailto:[email address]
2. http://www.hamilton.co.nz/
3. http://www.hamilton.co.nz/
4. http://www.facebook.com/HamiltonCityCoun...
5. http://www.facebook.com/HamiltonCityCoun...
6. http://www.twitter.com/CouncilHamilton
7. http://www.twitter.com/CouncilHamilton
8. mailto:[email address]
9. http://www.hamilton.govt.nz/
10. mailto:[FOI #2720 email]
11. https://fyi.org.nz/help/officers

hide quoted sections

Hi Max,

 

Apologies.

 

With the attachment this time.

 

Kind regards,

 

Mary

 

From: Mary Birch
Sent: Friday, 15 May 2015 11:03 AM
To: [FOI #2720 email]
Subject: Official Information Act request - Oral Submission Feedback

 

Dear Max,

 

Further to your information request of 12 May in respect of the hearing of
submissions relating to the Long Term Plan, I am now able to provide a
response.

 

You requested:

 

"all instances of feedback given to the Council indicating mass
unhappiness with the formal oral submission process, and also any feedback
to the contrary."

 

You have already received a letter from Blair Bowcott, via email
yesterday, as attached, which provided background and context on the
engagement sessions and other opportunities for the public to provide
written feedback to the Long Term Plan.

 

I can confirm that Hamilton City Council does not hold any information in
respect of either feedback given in respect of mass unhappiness with the
formal oral submission process or feedback to the contrary.

 

Members of the public that have attended the public sessions have
expressed views both for and against the current consultation process.
Their eedback on the content and the process will be reported back to the
Council at the Meeting on 4 June 2015.

 

If you have any further queries, please do not hesitate to contact me.

 

Kind regards,

 

On Behalf of the Privacy Officer

 

Mary Birch
Team Leader | Democracy

DDI: 07 838 6772 | Email: [1][email address]
[2]Hamilton City Council
Hamilton City Council | Private Bag 3010 | Hamilton 3240 |
[3]www.hamilton.govt.nz
[4]http://data.hcc.govt.nz/branding/faceboo... us on Facebook
[6]http://data.hcc.govt.nz/branding/twitter... us on Twitter
This email and any attachments are strictly confidential and may contain
privileged information. If you are not the intended recipient please
delete the message and notify the sender. You should not read, copy, use,
change, alter, disclose or deal in any manner whatsoever with this email
or its attachments without written authorisation from the originating
sender. Hamilton City Council does not accept any liability whatsoever in
connection with this email and any attachments including in connection
with computer viruses, data corruption, delay, interruption, unauthorised
access or unauthorised amendment. Unless expressly stated to the contrary
the content of this email, or any attachment, shall not be considered as
creating any binding legal obligation upon Hamilton City Council. Any
views expressed in this message are those of the individual sender and may
not necessarily reflect the views of Hamilton City Council.

 

 

 

 

 

 

 

-----Original Message-----
From: Mary Birch
Sent: Tuesday, 12 May 2015 11:47 AM
To: '[FOI #2720 email]'
Subject: FW: Official Information Act request - Oral Submission Feedback

 

 

 

Dear Max,

 

I write to acknowledge your information request of earlier today in
respect of the hearing of submissions relating to the Long Term Plan.

 

Please be advised that your request has been passed on to the relevant
team within Council and you will be informed of the outcome.

 

I have noted that you have asked Hamilton City Council to provide a swift
response.  Staff have been made aware of this and Hamilton City Council
will provide a response to you as soon as possible.

 

If you have any queries, please do not hesitate to contact me.

 

Kind regards,

 

On Behalf of the Privacy Officer

 

Mary Birch

Team Leader | Democracy

 

DDI: 07 838 6772 | Email: [8][email address]

 

Hamilton City Council | Private Bag 3010 | Hamilton 3240 |
[9]www.hamilton.govt.nz Like us on Facebook Follow us on Twitter This
email and any attachments are strictly confidential and may contain
privileged information. If you are not the intended recipient please
delete the message and notify the sender. You should not read, copy, use,
change, alter, disclose or deal in any manner whatsoever with this email
or its attachments without written authorisation from the originating
sender. Hamilton City Council does not accept any liability whatsoever in
connection with this email and any attachments including in connection
with computer viruses, data corruption, delay, interruption, unauthorised
access or unauthorised amendment. Unless expressly stated to the contrary
the content of this email, or any attachment, shall not be considered as
creating any binding legal obligation upon Hamilton City Council. Any
views expressed in this message are those of the individual sender and may
not necessarily reflect the views of Hamilton City Council.

 

 

 

 

 

 

-----Original Message-----

From: Max Coyle [[10]mailto:[FOI #2720 email]]

Sent: Tuesday, 12 May 2015 10:02 AM

To: Telephone Operators

Subject: Official Information Act request - Oral Submission Feedback

 

Dear Hamilton City Council,

 

On Friday 8th May 2015, Sarah Ward, HCC's Programme Manager - Corporate
Planning | Strategy and Research stated: "We have had feedback in the past
that the hearings process is very formal and people would like
opportunities to share their views with councillors in a less formal
setting". In regards to oral submissions, particularly in regards in this
instance to the HCC 10 Year Long Term Plan.

 

I am requesting all instances of feedback given to the Council indicating
mass unhappiness with the formal oral submission process, and also any
feedback to the contrary.

 

I look forward to your swift response to this matter considering the
pressing timeframes between now and the closing of submissions to the
#Ham10YP

 

Yours faithfully,

 

Max Coyle

 

-------------------------------------------------------------------

 

This is an OIA request done via the FYI website.

 

Please do not send progress updates as PDF files.

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[11]https://fyi.org.nz/help/officers

 

If you find this service useful as an OIA officer, please ask your web
manager to link to us from your organisation's OIA page.

 

 

-------------------------------------------------------------------

References

Visible links
1. mailto:[email address]
2. http://www.hamilton.co.nz/
3. http://www.hamilton.co.nz/
4. http://www.facebook.com/HamiltonCityCoun...
5. http://www.facebook.com/HamiltonCityCoun...
6. http://www.twitter.com/CouncilHamilton
7. http://www.twitter.com/CouncilHamilton
8. mailto:[email address]
9. http://www.hamilton.govt.nz/
10. mailto:[FOI #2720 email]
11. https://fyi.org.nz/help/officers

hide quoted sections