Melling to Petone Cycleway Project Completion Advice to CEO and Completion Certificate
Darren Conway made this Official Information request to New Zealand Transport Agency
The request was successful.
From: Darren Conway
Dear New Zealand Transport Agency,
This is a request for documentation related to the NZTA Pito-One to Melling Cycleway project.
This request is for the document(s) from the Project Sponsor, Jetesh Bhula to the Chief Executive Officer, Nicole Rosie, advising that the project has been completed. This request includes any attached, referenced or enclosed documents to that advice.
This request includes the Project Closure document (or equivalent) specified in the section 1.1 Establishment, Project Closure pg 242, NZ Transport Agency’s Project management manual SM011, First edition, effective from July 2010.
Yours faithfully,
Darren Conway
From: Official Correspondence
New Zealand Transport Agency
Kia ora Darren
This email acknowledges your below request for information made under the
Official Information Act 1982.
Your request has been forwarded to the appropriate section of NZ Transport
Agency Waka Kotahi for response. They will contact you if they require
clarification of your request, more time to respond, or if your request
has been transferred to another organisation to respond to. Unless more
time is required, NZ Transport Agency will send a response to you within
20 working days of receiving your request – in this instance on or before
22 May 2024.
If you would like to discuss your request with NZ Transport Agency, please
contact us by email at [1][NZTA request email].
Ngâ mihi
Ministerial Services
Te Waka Kôtuia | Engagement & Partnerships
NZ Transport Agency Waka Kotahi
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-----Original Message-----
From: Darren Conway <[FOI #26522 email]>
Sent: Tuesday, April 23, 2024 7:16 PM
To: Official Correspondence <[email address]>
Subject: Official Information request - Melling to Petone Cycleway Project
Completion Advice to CEO and Completion Certificate
[You don't often get email from
[6][FOI #26522 email]. Learn why this is
important at [7]https://aka.ms/LearnAboutSenderIdentific... ]
Dear New Zealand Transport Agency,
This is a request for documentation related to the NZTA Pito-One to
Melling Cycleway project.
This request is for the document(s) from the Project Sponsor, Jetesh Bhula
to the Chief Executive Officer, Nicole Rosie, advising that the project
has been completed. This request includes any attached, referenced or
enclosed documents to that advice.
This request includes the Project Closure document (or equivalent)
specified in the section 1.1 Establishment, Project Closure pg 242, NZ
Transport Agency’s Project management manual SM011, First edition,
effective from July 2010.
Yours faithfully,
Darren Conway
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From: Official Correspondence
New Zealand Transport Agency
Kia ora Darren
This email is to seek clarification of your following request for official
information on the Melling to Petone Cycleway Project:
This request is for the document(s) from the Project Sponsor, Jetesh Bhula
to the Chief Executive Officer, Nicole Rosie, advising that the project
has been completed. This request includes any attached, referenced or
enclosed documents to that advice.
This request includes the Project Closure document (or equivalent)
specified in the section 1.1 Establishment, Project Closure pg 242, NZ
Transport Agency’s Project management manual SM011, First edition,
effective from July 2010.
In particular, we are seeking clarification on the type of information you
are asking for with respect to project closure documents. The pathway is
open to the public but the project is in post-implementation phase and not
yet completed/closed. Are you seeking a project closure document or
documents pertaining to the project’s transition from implementation to
post-implementation phase?
Could you please respond to us as soon as possible to clarify your request
so that we are able to respond with the information that you are seeking.
Once we have received a response to this clarification email, NZTA will be
able to continue processing your request.
Thank you.
Ngâ mihi
Ministerial Services
Te Waka Kôtuia | Engagement & Partnerships
NZ Transport Agency Waka Kotahi
[1]twitter | [2]youtube | [3]facebook
[4][IMG]
-----Original Message-----
From: Darren Conway <[5][FOI #26522 email]>
Sent: Tuesday, April 23, 2024 7:16 PM
To: Official Correspondence <[6][email address]>
Subject: Official Information request - Melling to Petone Cycleway Project
Completion Advice to CEO and Completion Certificate
[You don't often get email from
[7][FOI #26522 email]. Learn why this is
important at [8]https://aka.ms/LearnAboutSenderIdentific... ]
Dear New Zealand Transport Agency,
This is a request for documentation related to the NZTA Pito-One to
Melling Cycleway project.
This request is for the document(s) from the Project Sponsor, Jetesh Bhula
to the Chief Executive Officer, Nicole Rosie, advising that the project
has been completed. This request includes any attached, referenced or
enclosed documents to that advice.
This request includes the Project Closure document (or equivalent)
specified in the section 1.1 Establishment, Project Closure pg 242, NZ
Transport Agency’s Project management manual SM011, First edition,
effective from July 2010.
Yours faithfully,
Darren Conway
-------------------------------------------------------------------
This is an Official Information request made via the FYI website.
Please use this email address for all replies to this request:
[9][FOI #26522 email]
Is [10][NZTA request email] the wrong address for Official
Information requests to New Zealand Transport Agency? If so, please
contact us using this form:
[11]https://aus01.safelinks.protection.outlo...
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[12]https://aus01.safelinks.protection.outlo...
If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.
-------------------------------------------------------------------
This message, together with any attachments, may contain information that
is classified and/or subject to legal privilege. Any classification
markings must be adhered to. If you are not the intended recipient, you
must not peruse, disclose, disseminate, copy or use the message in any
way. If you have received this message in error, please notify us
immediately by return email and then destroy the original message. This
communication may be accessed or retained by Waka Kotahi NZ Transport
Agency for information assurance purposes.
References
Visible links
1. https://twitter.com/WakaKotahi_news
2. https://www.youtube.com/user/NZTransport...
3. https://www.facebook.com/TransportAgency
4. https://nzta.govt.nz/
5. mailto:[FOI #26522 email]
6. mailto:[email address]
7. mailto:[FOI #26522 email]
8. https://aka.ms/LearnAboutSenderIdentific...
9. mailto:[FOI #26522 email]
10. mailto:[NZTA request email]
11. https://fyi.org.nz/change_request/new?bo...
12. https://fyi.org.nz/help/officers
hide quoted sections
From: Darren Conway
Hello
You asked for clarification of the documents I am seeking.
I am seeking close out documentation initiated by the NZ Transport Agency’s Project management manual SM011 First edition, July 2010, Part 4, page 241 which states: "The project sponsor’s primary responsibility is to successfully deliver the project to the chief executive. "
Therefore on completion of the project by the sponsor, it would be reasonable to expect that this and similar key events were communicated to the CEO. I am seeking the document trail from the Project Sponsor to the CEO advising that the Project Sponsor has completed the delivery of the project. The document trail may not be directly from the Project Sponsor to the CEO. The Project Sponsor may have caused someone else to initiate the communications. These documents could be in the form of:
emails,
minutes,
meeting minutes,
reports,
PlanView reports,
EPMO reports/advice,
or similar.
In short:
How did the Project Sponsor advise the CEO that the project had been successfully delivered, and what was said?
If the Project Sponsor has not yet signed off delivery of the project, please advise the planned dates for these events.
Yours sincerely,
Darren Conway
From: Darren Conway
Hello
This is In response to your request for clarification of the documents I have requested with respect to the Melling to Petone (M2P) cycle way project closure documents,
Typically for this type of project, and specifically for the M2P project, reaching the point of full and complete transition from the project to operations will be marked by the passing of significant project milestones on the way to project completion. An example of those significant milestones would include the opening of the M2P to the public, The achievement of significant milestones would have triggered communication within NZTA.
For the purposes of this information request, a significant milestone is one that triggered communication (directly authoring, endorsing, or initiating) from the Project Sponsor to upper management. Given that: "The project sponsor’s primary responsibility is to successfully deliver the project to the chief executive." it would be reasonable to expect that the chief executive would be included in the distribution of communication related to significant milestones on the M2P project. Communication may have passed through managers (including any board) between the project sponsor and the chief executive. On its way, the communication may have been filtered, summarised, edited, or otherwise altered. As such I am seeking communications from the project sponsor, which may not be the same as the derivative communication received by the chief executive.
It is my estimation that preparations for project closure would have begun some time before the M2P cycle path was opened to the public and that project closure may be completed at the end of 2024. Obviously I am not requesting documents from the future. By limiting the information request to the project sponsor within a defined time range for communication related to significant milestones, it is my intention to limit the scope of the request to information I am seeking.
I hope this clarifies my request for information. Please ask if you have any further questions.
Yours sincerely,
Darren Conway
From: Official Correspondence
New Zealand Transport Agency
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Kia ora Darren
Please find attached the response to your request of 23 April 2024 for
information under the Official Information Act 1982.
Ngā mihi
Ministerial Services
Te Waka Kōtuia | Engagement & Partnerships
NZ Transport Agency Waka Kotahi
[1]twitter | [2]youtube | [3]facebook
[4][IMG]
-----Original Message-----
From: Darren Conway <[FOI #26522 email]>
Sent: Saturday, May 11, 2024 9:36 PM
To: Official Correspondence <[email address]>
Subject: Re: OIA-15219 REQUEST FOR CLARIFICATION (1)
Hello
This is In response to your request for clarification of the documents I
have requested with respect to the Melling to Petone (M2P) cycle way
project closure documents,
Typically for this type of project, and specifically for the M2P project,
reaching the point of full and complete transition from the project to
operations will be marked by the passing of significant project milestones
on the way to project completion. An example of those significant
milestones would include the opening of the M2P to the public, The
achievement of significant milestones would have triggered communication
within NZTA.
For the purposes of this information request, a significant milestone is
one that triggered communication (directly authoring, endorsing, or
initiating) from the Project Sponsor to upper management. Given that:
"The project sponsor’s primary responsibility is to successfully deliver
the project to the chief executive." it would be reasonable to expect
that the chief executive would be included in the distribution of
communication related to significant milestones on the M2P project.
Communication may have passed through managers (including any board)
between the project sponsor and the chief executive. On its way, the
communication may have been filtered, summarised, edited, or otherwise
altered. As such I am seeking communications from the project sponsor,
which may not be the same as the derivative communication received by the
chief executive.
It is my estimation that preparations for project closure would have begun
some time before the M2P cycle path was opened to the public and that
project closure may be completed at the end of 2024. Obviously I am not
requesting documents from the future. By limiting the information request
to the project sponsor within a defined time range for communication
related to significant milestones, it is my intention to limit the scope
of the request to information I am seeking.
I hope this clarifies my request for information. Please ask if you have
any further questions.
Yours sincerely,
Darren Conway
-----Original Message-----
Kia ora Darren
This email is to seek clarification of your following request for
official information on the Melling to Petone Cycleway Project:
This request is for the document(s) from the Project Sponsor, Jetesh
Bhula to the Chief Executive Officer, Nicole Rosie, advising that the
project has been completed. This request includes any attached,
referenced or enclosed documents to that advice.
This request includes the Project Closure document (or equivalent)
specified in the section 1.1 Establishment, Project Closure pg 242, NZ
Transport Agency’s Project management manual SM011, First edition,
effective from July 2010.
In particular, we are seeking clarification on the type of information
you are asking for with respect to project closure documents. The pathway
is open to the public but the project is in post-implementation phase and
not yet completed/closed. Are you seeking a project closure document or
documents pertaining to the project’s transition from implementation to
post-implementation phase?
Could you please respond to us as soon as possible to clarify your
request so that we are able to respond with the information that you are
seeking.
Once we have received a response to this clarification email, NZTA will
be able to continue processing your request.
Thank you.
Ngâ mihi
Ministerial Services
Te Waka Kôtuia | Engagement & Partnerships NZ Transport Agency Waka
Kotahi
[1]twitter | [2]youtube | [3]facebook
[4][IMG]
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[5][FOI #26522 email]
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[6]https://aus01.safelinks.protection.outlo...
If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.
-------------------------------------------------------------------
This message, together with any attachments, may contain information that
is classified and/or subject to legal privilege. Any classification
markings must be adhered to. If you are not the intended recipient, you
must not peruse, disclose, disseminate, copy or use the message in any
way. If you have received this message in error, please notify us
immediately by return email and then destroy the original message. This
communication may be accessed or retained by Waka Kotahi NZ Transport
Agency for information assurance purposes.
References
Visible links
1. https://twitter.com/WakaKotahi_news
2. https://www.youtube.com/user/NZTransport...
3. https://www.facebook.com/TransportAgency
4. https://nzta.govt.nz/
5. mailto:[FOI #26522 email]
6. https://fyi.org.nz/help/officers
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