[1]Hamilton City Council | Te kauniherao Kirikiriroa
Kia ora,

Your information request
We write to acknowledge receipt of your information request about 2023
list of grants/donations/funds and amounts given. Your information request
has been processed on 21/02/2024 and passed on to the relevant team within
Council for a response. The Local Government Official Information and
Meetings Act 1987 (LGOIMA) requires that we advise you on whether Council
will provide the requested information as soon as reasonably practicable,
and no later than 20 working days after the day we receive your request.

We will respond to you no later than 21/03/2024 .

Urgent requests
If you have asked for your request to be processed urgently,the team will
try to meet the date you have specified. However it may not always be
possible to meet your timeframe due to staff resourcing, and the size and
complexity of your request.

Fees & Charges
There is typically no charge, however the decision to chargewill be made
at Hamilton City Council's discretion and in alignment with our [2]LGOIMA
Charging Policy.

If there is a charge to be applied, Hamilton City Council will notify you
prior to incurring the charge.

Our management policy regarding charging is supported by theMinistry of
Justice Charging Guidelines for OIA requests.

You are entitled to three hours free and 20 pages of photocopying free of
charge. After that, charges of $38 per 30 minutes, and 20 cents per page
of photocopying applies. We may also recover any other actual costs, such
as special consultancy fees or other materials. This is set out in our
Fees & Charges Schedule [3]here.

Pro-active release of information
One of the key purposes of LGOIMA is to make information more freely
available, which promotes good government and trust and confidence in
public services. Proactively releasing completed OIA requests that may be
of interest to the wider public can help reduce the need for individuals
to make requests for information and it can reduce the work for Council in
responding to requests. Before publishing information personal and other
identifying details are redacted. Generally, where a request relates to a
narrow topic, these requests won't be published. You can search previous
published OIA responses [4]here.

COVID-19
There may be delays to OIA responses due to COVID-19 and other seasonal
illness impacting staff capacity both in the OIA team and across our
business. While we will aim to meet out statutory timeframes, a response
to your request may take longer than expected, or the timeframe for
responding to your request may be extended under LGOIMA.

Ombudsman
If you are unhappy with our response or our management of your information
request, you have the right to complain to the Office of the Ombudsman.
The Chief Ombudsman recommends contacting us in the first instance to see
if we can resolve the issue before a complaint is made. You can read more
about what help the Ombudsman can provide [5]here.

Contact us
If you have any concerns or further questions about your request, please
[6]email us.

Ngaa mihi,
The Official Information Team
© 2019 Hamilton City Council. All rights reserved.

Hamilton City Council
260 Anglesea Street
Hamilton 3204

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[7]Hamilton City Council | Te kauniherao Kirikiriroa
Kia ora,

Your information request
We write to acknowledge receipt of your information request about 2023
list of grants/donations/funds and amounts given. Your information request
has been processed on 21/02/2024 and passed on to the relevant team within
Council for a response. The Local Government Official Information and
Meetings Act 1987 (LGOIMA) requires that we advise you on whether Council
will provide the requested information as soon as reasonably practicable,
and no later than 20 working days after the day we receive your request.

We will respond to you no later than 21/03/2024 .

Urgent requests
If you have asked for your request to be processed urgently,the team will
try to meet the date you have specified. However it may not always be
possible to meet your timeframe due to staff resourcing, and the size and
complexity of your request.

Fees & Charges
There is typically no charge, however the decision to chargewill be made
at Hamilton City Council's discretion and in alignment with our [8]LGOIMA
Charging Policy.

If there is a charge to be applied, Hamilton City Council will notify you
prior to incurring the charge.

Our management policy regarding charging is supported by theMinistry of
Justice Charging Guidelines for OIA requests.

You are entitled to three hours free and 20 pages of photocopying free of
charge. After that, charges of $38 per 30 minutes, and 20 cents per page
of photocopying applies. We may also recover any other actual costs, such
as special consultancy fees or other materials. This is set out in our
Fees & Charges Schedule [9]here.

Pro-active release of information
One of the key purposes of LGOIMA is to make information more freely
available, which promotes good government and trust and confidence in
public services. Proactively releasing completed OIA requests that may be
of interest to the wider public can help reduce the need for individuals
to make requests for information and it can reduce the work for Council in
responding to requests. Before publishing information personal and other
identifying details are redacted. Generally, where a request relates to a
narrow topic, these requests won't be published. You can search previous
published OIA responses [10]here.

COVID-19
There may be delays to OIA responses due to COVID-19 and other seasonal
illness impacting staff capacity both in the OIA team and across our
business. While we will aim to meet out statutory timeframes, a response
to your request may take longer than expected, or the timeframe for
responding to your request may be extended under LGOIMA.

Ombudsman
If you are unhappy with our response or our management of your information
request, you have the right to complain to the Office of the Ombudsman.
The Chief Ombudsman recommends contacting us in the first instance to see
if we can resolve the issue before a complaint is made. You can read more
about what help the Ombudsman can provide [11]here.

Contact us
If you have any concerns or further questions about your request, please
[12]email us.

Ngaa mihi,
The Official Information Team
© 2019 Hamilton City Council. All rights reserved.

Hamilton City Council
260 Anglesea Street
Hamilton 3204

References

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1. https://www.hamilton.govt.nz/
2. https://storage.googleapis.com/hccproduc...
3. https://hamilton.govt.nz/your-council/fe...
4. https://hamilton.govt.nz/search?Search=&...
5. https://www.ombudsman.parliament.nz/what...
6. mailto:[Hamilton City Council request email]?subject=RE: Request 384550/2024
7. https://www.hamilton.govt.nz/
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11. https://www.ombudsman.parliament.nz/what...
12. mailto:[Hamilton City Council request email]?subject=RE: Request 384550/2024

Kia ora,

 

I refer to your official information request dated 21 February 2024.
Hamilton City Council are requesting a clarification around your request.

 

Your request:

 

Could you please supply a list of grant/donations/funds recipients for
2023 and amounts given?

How many of those grants( recipients) are given annually?

How many of those grants ( recipients) given that are multi yearly for how
many years? ( 1-5yrs) How many of those grants ( recipients) are multi
yearly grants?

How many of those grant recipients have contracts and how long as these
contracts for?

 

Further clarification required:

Council is willing to provide a response to your request. However, to
ensure we are providing you with the best response.

o Could you please confirm if you want the 2023 calendar year or 22/23
or 23/24 year to date
o On our website we have our community Funding that is publicly
available here:
[1]https://hamilton.govt.nz/community-suppo... -
can you please review this information and confirm which (or all)
grants you are looking for information on.

Can you please respond to the Official Information team via this email
address regarding this clarification by 4 March 2024.

Please note, under [2]section 13 (7) and (8) of the Local Government
Official Information and Meetings Act 1987 (LGOIMA) – our deadline date
will be extended from the date that you reply to this request for
clarification.

 

You have the right to seek an investigation and review by the Ombudsman of
this decision. Information about how to make a complaint is available at
[3]www.ombudsman.parliament.nz or freephone 0800 802 602.

 

Ngaa mihi

Keeley Faulkner

Official Information Coordinator

Governance & Assurance Team | Business Services

Email: [4][Hamilton City Council request email]

Hamilton City Council | Private Bag 3010 | Hamilton 3240 |
[5]www.hamilton.govt.nz
[6]http://data.hcc.govt.nz/branding/faceboo... us on Facebook
[8]http://data.hcc.govt.nz/branding/twitter... us on Twitter
This email and any attachments are strictly confidential and may contain
privileged information. If you are not the intended recipient, please
delete the message and notify the sender. You should not read, copy, use,
change, alter, disclose or deal in any manner whatsoever with this email
or its attachments without written authorisation from the originating
sender. Hamilton City Council does not accept any liability whatsoever in
connection with this email and any attachments including in connection
with computer viruses, data corruption, delay, interruption, unauthorised
access or unauthorised amendment. Unless expressly stated to the contrary
the content of this email, or any attachment, shall not be considered as
creating any binding legal obligation upon Hamilton City Council. Any
views expressed in this message are those of the individual sender and may
not necessarily reflect the views of Hamilton City Council.

 

I support flexibility at work. While it suits me to send this email now, I
don’t expect a response outside of your own working hours. 

 

-----Original Message-----
From: clampett trust <[10][FOI #25813 email]>
Sent: Wednesday, February 21, 2024 2:17 PM
To: Official Information <[11][Hamilton City Council request email]>
Subject: [Mass email/Possible SPAM] Official Information request - Grants
given 2023

 

Dear Hamilton City Council,

Could you please supply a list of grant/donations/funds recipients for
2023 and amounts given?

How many of those grants( recipeints)  are given annually?

How many of those grants ( recipients) given that are multi yearly for how
many years? ( 1-5yrs) How many of those grants ( recipients)  are multi
yearly grants?

How many of those grant recipients have contracts and how long as these
contracts for?

 

Nga Mihi

 

Yours faithfully,

 

clampett trust

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[12][FOI #25813 email]

 

Is [13][Hamilton City Council request email] the wrong address for Official
Information requests to Hamilton City Council? If so, please contact us
using this form:

[14]https://us-west-2.protection.sophos.com?...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[15]https://us-west-2.protection.sophos.com?...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

-------------------------------------------------------------------

 

References

Visible links
1. https://hamilton.govt.nz/community-suppo...
2. https://www.legislation.govt.nz/act/publ...
3. https://us-west-2.protection.sophos.com/...
4. mailto:[Hamilton City Council request email]
5. http://www.hamilton.govt.nz/
6. http://www.facebook.com/HamiltonCityCoun...
7. http://www.facebook.com/HamiltonCityCoun...
8. http://www.twitter.com/CouncilHamilton
9. http://www.twitter.com/CouncilHamilton
10. mailto:[FOI #25813 email]
11. mailto:[Hamilton City Council request email]
12. mailto:[FOI #25813 email]
13. mailto:[Hamilton City Council request email]
14. https://us-west-2.protection.sophos.com/...
15. https://us-west-2.protection.sophos.com/...

hide quoted sections

Kia ora,

 

We refer to your information request below. Hamilton City Council provides
the following response.

 

Your request:

 

Could you please supply a list of grant/donations/funds recipients for
2023 and amounts given?

How many of those grants( recipeints)  are given annually?

How many of those grants ( recipients) given that are multi yearly for how
many years? ( 1-5yrs) How many of those grants ( recipients)  are multi
yearly grants?

How many of those grant recipients have contracts and how long as these
contracts for?

 

Our response:

 

All together there are 448 donationsand 451 grants that Hamilton City
Council has. Please see the attached PDF attached.

 

You have the right to seek an investigation and review by the Ombudsman of
this decision. Information about how to make a complaint is available at
[1]www.ombudsman.parliament.nz or freephone 0800 802 602.

 

Ngaa mihi

Keeley Faulkner

Official Information Coordinator

Governance & Assurance Team | Business Services

Email: [2][Hamilton City Council request email]

Hamilton City Council | Private Bag 3010 | Hamilton 3240 |
[3]www.hamilton.govt.nz
[4]http://data.hcc.govt.nz/branding/faceboo... us on Facebook
[6]http://data.hcc.govt.nz/branding/twitter... us on Twitter
This email and any attachments are strictly confidential and may contain
privileged information. If you are not the intended recipient, please
delete the message and notify the sender. You should not read, copy, use,
change, alter, disclose or deal in any manner whatsoever with this email
or its attachments without written authorisation from the originating
sender. Hamilton City Council does not accept any liability whatsoever in
connection with this email and any attachments including in connection
with computer viruses, data corruption, delay, interruption, unauthorised
access or unauthorised amendment. Unless expressly stated to the contrary
the content of this email, or any attachment, shall not be considered as
creating any binding legal obligation upon Hamilton City Council. Any
views expressed in this message are those of the individual sender and may
not necessarily reflect the views of Hamilton City Council.

 

I support flexibility at work. While it suits me to send this email now, I
don’t expect a response outside of your own working hours. 

 

-----Original Message-----
From: clampett trust <[8][FOI #25813 email]>
Sent: Wednesday, February 21, 2024 2:17 PM
To: Official Information <[9][Hamilton City Council request email]>
Subject: [Mass email/Possible SPAM] Official Information request - Grants
given 2023

 

Dear Hamilton City Council,

Could you please supply a list of grant/donations/funds recipients for
2023 and amounts given?

How many of those grants( recipeints)  are given annually?

How many of those grants ( recipients) given that are multi yearly for how
many years? ( 1-5yrs) How many of those grants ( recipients)  are multi
yearly grants?

How many of those grant recipients have contracts and how long as these
contracts for?

 

Nga Mihi

 

Yours faithfully,

 

clampett trust

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[10][FOI #25813 email]

 

Is [11][Hamilton City Council request email] the wrong address for Official
Information requests to Hamilton City Council? If so, please contact us
using this form:

[12]https://us-west-2.protection.sophos.com?...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[13]https://us-west-2.protection.sophos.com?...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

-------------------------------------------------------------------

 

References

Visible links
1. http://www.ombudsman.parliament.nz/
2. mailto:[Hamilton City Council request email]
3. http://www.hamilton.govt.nz/
4. http://www.facebook.com/HamiltonCityCoun...
5. http://www.facebook.com/HamiltonCityCoun...
6. http://www.twitter.com/CouncilHamilton
7. http://www.twitter.com/CouncilHamilton
8. mailto:[FOI #25813 email]
9. mailto:[Hamilton City Council request email]
10. mailto:[FOI #25813 email]
11. mailto:[Hamilton City Council request email]
12. https://us-west-2.protection.sophos.com/...
13. https://us-west-2.protection.sophos.com/...

hide quoted sections

Kia ora,

 

We refer to your information request below. Hamilton City Council provides
the following response.

 

Apologies for the delay, we would like to update the information that we
have previously provided you. Please see the attached we believe this is
all the information that we have in relation to Grants / Donations /
funds.

 

You have the right to seek an investigation and review by the Ombudsman of
this decision. Information about how to make a complaint is available at
[1]www.ombudsman.parliament.nz or freephone 0800 802 602.

 

Ngaa mihi

Keeley Faulkner

Official Information Coordinator

Governance & Assurance Team | Business Services

Email: [2][Hamilton City Council request email]

Hamilton City Council | Private Bag 3010 | Hamilton 3240 |
[3]www.hamilton.govt.nz
[4]http://data.hcc.govt.nz/branding/faceboo... us on Facebook
[6]http://data.hcc.govt.nz/branding/twitter... us on Twitter
This email and any attachments are strictly confidential and may contain
privileged information. If you are not the intended recipient, please
delete the message and notify the sender. You should not read, copy, use,
change, alter, disclose or deal in any manner whatsoever with this email
or its attachments without written authorisation from the originating
sender. Hamilton City Council does not accept any liability whatsoever in
connection with this email and any attachments including in connection
with computer viruses, data corruption, delay, interruption, unauthorised
access or unauthorised amendment. Unless expressly stated to the contrary
the content of this email, or any attachment, shall not be considered as
creating any binding legal obligation upon Hamilton City Council. Any
views expressed in this message are those of the individual sender and may
not necessarily reflect the views of Hamilton City Council.

 

I support flexibility at work. While it suits me to send this email now, I
don’t expect a response outside of your own working hours. 

 

 

References

Visible links
1. http://www.ombudsman.parliament.nz/
2. mailto:[Hamilton City Council request email]
3. http://www.hamilton.govt.nz/
4. http://www.facebook.com/HamiltonCityCoun...
5. http://www.facebook.com/HamiltonCityCoun...
6. http://www.twitter.com/CouncilHamilton
7. http://www.twitter.com/CouncilHamilton