Prefect Election Results
Corbin Paterson made this Official Information request to Tauranga Boys' College
Response to this request is long overdue. By law Tauranga Boys' College should have responded by now (details and exceptions). The requester can complain to the Ombudsman.
From: Corbin Paterson
Tēnā koe Tauranga Boys' College,
I am writing to request information under the provisions of the Official Information Act 1982. Please provide the following details pertaining to the recent prefect election:
1. The comprehensive breakdown of the prefect voting results conducted this year, including the exact number of votes received for each candidate (include name) categorized by student and staff votes.
2. Copies of text messages sent or received by staff in their official capacity, specifically those pertaining to the election or its candidates. This encompasses communications made on both personal and work phones when used for official purposes. It is noted that in a similar case, the Ombudsman has determined that personal communication methods are subject to the 'Act' if they were used in the course of official duties.
3. Copies of electronic mail (email) correspondence sent or received by staff in their official capacity, specifically related to the election or its candidates.
I request that this information be provided within the statutory time frame as outlined in the Official Information Act. If any part of this request is unclear or requires further clarification, please do not hesitate to contact me.
According to the Official Information Act 1982, the 'Act,' you are legally obligated to respond to this request at the earliest opportunity and no later than 20 working days after receiving it (unless an extension is granted, subject to criteria outlined in the 'Act').
Deliberate delays are not permissible. Any unlawful attempts or misconduct will be promptly and unequivocally reported to your local Ministry of Education office or the Office of the Ombudsman.
Thank you for your prompt attention to this matter.
Nāku noa, nā,
Corbin Paterson
Investigative Journalist
—
Please CONFIRM receipt of this email to prevent unnecessary follow-up emails and extensions being requested.
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As required by s12(1) of the Act, I am a New Zealand citizen. I will provide confirmation of this, if required. However, since all of our correspondence will be published on the FYI.org.nz site, I will only do so over the phone or email, with which you provide. This would only be for the purpose of citizenship confirmation, and nothing further related to this request.
As required by s13(c) of the Act, if this request “has not been made … to the appropriate department or Minister of the Crown or organisation or local authority”, it is your duty to give reasonable assistance to me to direct my request to the appropriate department or Minister of the Crown or organisation or local authority.
Further to the above statutory requirement, under s14 of the Act, if the information I seek is either not held or you believe it is more closely connected with another department or Minister of the Crown or organisation, or of a local authority you shall promptly, and in any case not later than 10 working days after the day on which the request is received, transfer the request to the other department or Minister of the Crown or organisation, or to that local authority, AND inform me accordingly.
As required under s15A of the Act, if you believe that a time extension is warranted for this request, you must under ss15A(2),(3) and (4) give notice to me of this extension within 20 working days after the day on which my request was received. In that notice, you should state; the period of the extension, give reasons for the extension and remind me of my right to complain to the Ombudsman under s28(3). Finally, the extension must be for a reasonable time, having regards to the circumstances.
As required by s18B of the Act, you must consider consulting me before refusing my request under the provisions of ss18(e) and (f) which relate to a document not being able to be found or existing or where substantial collation and research would be required for my current request.
As required by s19(a)(i), you must provide reasons if you refuse any parts of this request.
I will, if required, complain to the Ombudsman, as is my right under s28(3) of the Act, if any of the above statutory requirements on you are not complied with. Further to this, if your reply is not “as soon as reasonably practicable, and in any case not later than 20 working days after the day on which the request is received” as required under s15(1) of the Act, I will also complain to the Ombudsman.
This request is made through the site FYI.org.nz. All correspondence will be automatically forwarded to me through the site and published online immediately. I require, where appropriate, all electronic copies of all documents in your response. For more information on how the site works, please visit www.fyi.org.nz/help/about.
From: TBC Principal
Tauranga Boys' College
Kia ora Corbin,
Thank you for your email requesting an OIA.
Mr Turner has suggested a catch up with you to discuss the request and I
wanted to check your availability around your exams.
I have a couple of options being 1.30pm tomorrow, 21st November or 1.30pm
on Wednesday 22nd November. Could you please let me know if either of
these times/dates is suitable?
Ngā mihi
Janine
Janine Goldthorpe
Principal's EA & Board Secretary
DDI +64 7 557 9061 | P +64 7 5784029
Tauranga Boys' College
664 Cameron Road | Tauranga South | Tauranga 3112
Connect with TBC [1]website |[2] facebook |
On Sat, 18 Nov 2023 at 00:15, Corbin Paterson
<[3][FOI #24778 email]> wrote:
Tēnā koe Tauranga Boys' College,
I am writing to request information under the provisions of the Official
Information Act 1982. Please provide the following details pertaining to
the recent prefect election:
1. The comprehensive breakdown of the prefect voting results conducted
this year, including the exact number of votes received for each
candidate (include name) categorized by student and staff votes.
2. Copies of text messages sent or received by staff in their official
capacity, specifically those pertaining to the election or its
candidates. This encompasses communications made on both personal and
work phones when used for official purposes. It is noted that in a
similar case, the Ombudsman has determined that personal communication
methods are subject to the 'Act' if they were used in the course of
official duties.
3. Copies of electronic mail (email) correspondence sent or received by
staff in their official capacity, specifically related to the election
or its candidates.
I request that this information be provided within the statutory time
frame as outlined in the Official Information Act. If any part of this
request is unclear or requires further clarification, please do not
hesitate to contact me.
According to the Official Information Act 1982, the 'Act,' you are
legally obligated to respond to this request at the earliest opportunity
and no later than 20 working days after receiving it (unless an
extension is granted, subject to criteria outlined in the 'Act').
Deliberate delays are not permissible. Any unlawful attempts or
misconduct will be promptly and unequivocally reported to your local
Ministry of Education office or the Office of the Ombudsman.
Thank you for your prompt attention to this matter.
Nāku noa, nā,
Corbin Paterson
Investigative Journalist
—
Please CONFIRM receipt of this email to prevent unnecessary follow-up
emails and extensions being requested.
-----------------------------------------------------------------------------------------------------------
As required by s12(1) of the Act, I am a New Zealand citizen. I will
provide confirmation of this, if required. However, since all of our
correspondence will be published on the [4]FYI.org.nz site, I will only
do so over the phone or email, with which you provide. This would only
be for the purpose of citizenship confirmation, and nothing further
related to this request.
As required by s13(c) of the Act, if this request “has not been made …
to the appropriate department or Minister of the Crown or organisation
or local authority”, it is your duty to give reasonable assistance to me
to direct my request to the appropriate department or Minister of the
Crown or organisation or local authority.
Further to the above statutory requirement, under s14 of the Act, if the
information I seek is either not held or you believe it is more closely
connected with another department or Minister of the Crown or
organisation, or of a local authority you shall promptly, and in any
case not later than 10 working days after the day on which the request
is received, transfer the request to the other department or Minister of
the Crown or organisation, or to that local authority, AND inform me
accordingly.
As required under s15A of the Act, if you believe that a time extension
is warranted for this request, you must under ss15A(2),(3) and (4) give
notice to me of this extension within 20 working days after the day on
which my request was received. In that notice, you should state; the
period of the extension, give reasons for the extension and remind me of
my right to complain to the Ombudsman under s28(3). Finally, the
extension must be for a reasonable time, having regards to the
circumstances.
As required by s18B of the Act, you must consider consulting me before
refusing my request under the provisions of ss18(e) and (f) which relate
to a document not being able to be found or existing or where
substantial collation and research would be required for my current
request.
As required by s19(a)(i), you must provide reasons if you refuse any
parts of this request.
I will, if required, complain to the Ombudsman, as is my right under
s28(3) of the Act, if any of the above statutory requirements on you are
not complied with. Further to this, if your reply is not “as soon as
reasonably practicable, and in any case not later than 20 working days
after the day on which the request is received” as required under s15(1)
of the Act, I will also complain to the Ombudsman.
This request is made through the site [5]FYI.org.nz. All correspondence
will be automatically forwarded to me through the site and published
online immediately. I require, where appropriate, all electronic copies
of all documents in your response. For more information on how the site
works, please visit
[6]https://urldefense.proofpoint.com/v2/url...
.
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From: Corbin Paterson
Kia ora Janine,
Thank you for your prompt response and for suggesting meeting times. I appreciate Mr. Turner's willingness to discuss the OIA request; however, I believe that a meeting is not necessary.
I am confident that any additional information or clarification can be efficiently communicated via email. Clarification must be sought within 7 working days under the ‘Act’. This approach would save valuable time for all parties involved and allow us to address any questions or concerns in a written format.
Yours sincerely,
Corbin Paterson
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