Numbers of complaints and requests for review and response times - 01/01/2018 to 10/10/2023
Anon made this Official Information request to Accident Compensation Corporation
The request was refused by Accident Compensation Corporation.
From: Anon
Dear Accident Compensation Corporation,
This request is for information from the dates 01/01/2018 to 10/10/2023. Please provide this following information as monthly average with standard deviation. For each monthly average, please specify the number of days which were used to calculate the average. The number of days should be the number of working days per month, non-inclusive of statutory holidays or closures for any other reason. If there were exceptional circumstances (such as closures due to mass shootings or natural disasters), please specify those exceptional circumstances, including the dates of impact and location.
Topic 1: Numbers of complaints received by ACC
To answer the following questions, please reference the following categories of persons:
(I) claimants or their representative, where the representative was not an ACC Navigation Service provider; and
(II) ACC employees; and
(III) medical providers; and
(VI) ACC navigation service providers, and
(V) other (please specify the “other”).
[1] Please list the names of the teams delegated to monitor, allocate, assess, investigate, and take steps to remedy complaints and requests for reviews. Please specify if the team is delegated to deal with complaints or with requests for reviews. See request [1] made earlier today.
[2] For each of the categories in (I)-(V) above, and for each of the teams specified in [1], the average number (and standard deviation) of complaints received by ACC via:
(a) email; and
(b) phone; and
(c) post.
[3] For each of the categories in (I)-(V) above, and for each of the teams specified in [1], the average number (and standard deviation) of:
(a) unique claims associated with the complaints or requests for reviews; and
(b) new complaints or requests for reviews; and
(c) follow up inquiries on existing complaints or requests for reviews; and
(d) new or repeat complaint or request for review about
(i) an original complaint or request for review, that had not been addressed in a timely
manner; or
(ii) new or repeat complaint about an original complaint that ACC failed to issue a notice
of a decision; or
(iii) new or repeat complaint about an original complaint that had not been investigated
properly; or
(vi) new or repeat complaint about an original complaint that had not been remedied; and
(e) number of complaints which the complainant attempted to escalate to the CE of ACC.
[4] For each of the categories in (I)-(V) above, and for each of the teams specified in [1], the average number (and standard deviation), the:
(a) unique feedback or complaint numbers allocated to new complaints; and
(b) unique feedback or complaint numbers allocated to new or repeat complaints about an original complaint; and
(c) number of complaints which were never allocated a complaint number; and
(d) number of complaints which were grouped together based on complainant, rather than based on a link to a specific claim.
Topic 2: Response times and Outcomes
[5] For each of the categories in (I)-(V) above, and for each of the teams specified in [1], the average number of days (and standard deviation) it took an ACC employee to:
(a) register the complaint or request for review and allocate it to a resolution or or review specialist; and
(b) respond with an acknowledgement of the complaint or request for review; and
(c) attempt to connect with the party over phone or audio/visual conferencing to clarify the issues and discuss remedies; and
(d) actually make a connection with the party over the phone or audio/visual conferencing to clarify the issues and discuss remedies; and
(e) complete the investigation of the complaint or request for review; and
(f) formulate an assessment of the complaint or request for review and discuss potential remedies with the party; and
(g) come to an agreement to resolve the issues which satisfied the party, without escalation to an external dispute resolution provider; and
(h) come to an agreement to resolve the issues which satisfied the party, using an external mediator of ACC's choosing; and
(i) come to an agreement to resolve the issues which satisfied the party, using an external mediator of the party's choosing; and
(j) come to an agreement to resolve the issues which satisfied the party, using an external facilitator or conciliator of ACC's choosing; and
(k) come to an agreement to resolve the issues which satisfied the party, using an external facilitator or conciliator of the party's choosing; and
(l) issue a final decision on the complaint or request for review; and
(m) follow up with the party to ensure that the complainant was satisfied with the outcome, and that the agreed resolutions had been achieved.
(n) comply with the agreed outcome, to the satisfaction of the party.
[6] For each of the categories in (I)-(V) above, and for each of the teams specified in [1], the number of complaints or requests for review which were resolved, to the satisfaction of the Party (not necessarily ACC) in under three months, was negotiated between the Party and ACC:
(a) without the help or aid of external parties; and
(b) with the aid of a Party's (not ACC's) representative; and
(c) with the aid of ACC's external legal counsel; and
(d) with the aid of a mediator chosen by ACC; and
(e) with the aid of a mediator chosen by the Party; and
(f) with the aid of a facilitator/conciliator chosen by ACC; and
(g) with the aid of a facilitator/conciliator chosen by the Party.
[7] For each of the categories in (I)-(V) above, and for each of the teams specified in [1], the number of complaints or requests for review which were:
(a) not resolved to the satisfaction of the Party within three months; and
(b) escalated to an external review (ICRA, FairWay or other); and
(c) dismissed by the external reviewer on the grounds of lack of jurisdiction.
[8] Please list the categorical reasons given for why the ICRA or FairWay reviewer dismissed a review on the grounds of lack of jurisdiction (e.g., no decision was issued by ACC, the decision wasn't under the Act or Code, the decision was under the privacy legislation, etc.), and the number of decisions in each of those categorical reasons.
Ta,
An
From: Government Services
Accident Compensation Corporation
Kia ora
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From: Government Services
Accident Compensation Corporation
Kia ora
Please find attached our response to your official information request
dated 24 October 2023. If you have any questions about the response you
can contact us at this [1]address, for all other matters please use our
contact form at: [2]https://www.acc.co.nz/contact/ alternatively give us a
call on 0800 101 996.
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Ngâ mihi
Sara Freitag (she/her)
Acting Manager | OIA Services
' 027 973 7330
* PO Box 242, Wellington 6011
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------------------- Original Message -------------------
From: Anon <[FOI #24513 email]>;
Received: Tue Oct 24 2023 14:49:34 GMT+1300 (New Zealand Daylight Time)
To: ACC <[ACC request email]>; Government Services
<[ACC request email]>; <[ACC request email]>;
Subject: Official Information request - Numbers of complaints and requests
for review and response times - 01/01/2018 to 10/10/2023
[You don't often get email from
[FOI #24513 email]. Learn why this is
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Dear Accident Compensation Corporation,
This request is for information from the dates 01/01/2018 to 10/10/2023.
Please provide this following information as monthly average with standard
deviation. For each monthly average, please specify the number of days
which were used to calculate the average. The number of days should be the
number of working days per month, non-inclusive of statutory holidays or
closures for any other reason. If there were exceptional circumstances
(such as closures due to mass shootings or natural disasters), please
specify those exceptional circumstances, including the dates of impact and
location.
Topic 1: Numbers of complaints received by ACC
To answer the following questions, please reference the following
categories of persons:
(I) claimants or their representative, where the representative was not an
ACC Navigation Service provider; and
(II) ACC employees; and
(III) medical providers; and
(VI) ACC navigation service providers, and
(V) other (please specify the “other”).
[1] Please list the names of the teams delegated to monitor, allocate,
assess, investigate, and take steps to remedy complaints and requests for
reviews. Please specify if the team is delegated to deal with complaints
or with requests for reviews. See request [1] made earlier today.
[2] For each of the categories in (I)-(V) above, and for each of the teams
specified in [1], the average number (and standard deviation) of
complaints received by ACC via:
(a) email; and
(b) phone; and
(c) post.
[3] For each of the categories in (I)-(V) above, and for each of the teams
specified in [1], the average number (and standard deviation) of:
(a) unique claims associated with the complaints or requests for reviews;
and
(b) new complaints or requests for reviews; and
(c) follow up inquiries on existing complaints or requests for reviews;
and
(d) new or repeat complaint or request for review about
(i) an original complaint or request for review, that had not been
addressed in a timely
manner; or
(ii) new or repeat complaint about an original complaint that ACC failed
to issue a notice
of a decision; or
(iii) new or repeat complaint about an original complaint that had not
been investigated
properly; or
(vi) new or repeat complaint about an original complaint that had not
been remedied; and
(e) number of complaints which the complainant attempted to escalate to
the CE of ACC.
[4] For each of the categories in (I)-(V) above, and for each of the teams
specified in [1], the average number (and standard deviation), the:
(a) unique feedback or complaint numbers allocated to new complaints; and
(b) unique feedback or complaint numbers allocated to new or repeat
complaints about an original complaint; and
(c) number of complaints which were never allocated a complaint number;
and
(d) number of complaints which were grouped together based on complainant,
rather than based on a link to a specific claim.
Topic 2: Response times and Outcomes
[5] For each of the categories in (I)-(V) above, and for each of the teams
specified in [1], the average number of days (and standard deviation) it
took an ACC employee to:
(a) register the complaint or request for review and allocate it to a
resolution or or review specialist; and
(b) respond with an acknowledgement of the complaint or request for
review; and
(c) attempt to connect with the party over phone or audio/visual
conferencing to clarify the issues and discuss remedies; and
(d) actually make a connection with the party over the phone or
audio/visual conferencing to clarify the issues and discuss remedies; and
(e) complete the investigation of the complaint or request for review; and
(f) formulate an assessment of the complaint or request for review and
discuss potential remedies with the party; and
(g) come to an agreement to resolve the issues which satisfied the party,
without escalation to an external dispute resolution provider; and
(h) come to an agreement to resolve the issues which satisfied the party,
using an external mediator of ACC's choosing; and
(i) come to an agreement to resolve the issues which satisfied the party,
using an external mediator of the party's choosing; and
(j) come to an agreement to resolve the issues which satisfied the party,
using an external facilitator or conciliator of ACC's choosing; and
(k) come to an agreement to resolve the issues which satisfied the party,
using an external facilitator or conciliator of the party's choosing; and
(l) issue a final decision on the complaint or request for review; and
(m) follow up with the party to ensure that the complainant was satisfied
with the outcome, and that the agreed resolutions had been achieved.
(n) comply with the agreed outcome, to the satisfaction of the party.
[6] For each of the categories in (I)-(V) above, and for each of the teams
specified in [1], the number of complaints or requests for review which
were resolved, to the satisfaction of the Party (not necessarily ACC) in
under three months, was negotiated between the Party and ACC:
(a) without the help or aid of external parties; and
(b) with the aid of a Party's (not ACC's) representative; and
(c) with the aid of ACC's external legal counsel; and
(d) with the aid of a mediator chosen by ACC; and
(e) with the aid of a mediator chosen by the Party; and
(f) with the aid of a facilitator/conciliator chosen by ACC; and
(g) with the aid of a facilitator/conciliator chosen by the Party.
[7] For each of the categories in (I)-(V) above, and for each of the teams
specified in [1], the number of complaints or requests for review which
were:
(a) not resolved to the satisfaction of the Party within three months; and
(b) escalated to an external review (ICRA, FairWay or other); and
(c) dismissed by the external reviewer on the grounds of lack of
jurisdiction.
[8] Please list the categorical reasons given for why the ICRA or FairWay
reviewer dismissed a review on the grounds of lack of jurisdiction (e.g.,
no decision was issued by ACC, the decision wasn't under the Act or Code,
the decision was under the privacy legislation, etc.), and the number of
decisions in each of those categorical reasons.
Ta,
An
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From: Anon
Dear Government Services,
Thank you for the response. I have read through your response GOV-028562 which also did not address my questions.
Please provide me with the total number of complaints received by ACC from the dates 01/01/2018 to 24/11/2023, by month.
Please provide me with a description of what information is captured about complaints and reviews in your databases. Please provide me with a descriptive list of what information can be collated.
In response GOV-028562 you mentioned that there were 8 teams that deal with complaints and reviews. However, there is no information as to their delegated authority or their function. Thus, I request a full copy of the delegated authority for theses 8 teams, by the name of the role within each team.
Thanks.
Anon
From: Government Services
Accident Compensation Corporation
Kia ora
Thank you for contacting ACC; this is an automatic reply to confirm we
have received your email.
We will try to respond your query as quickly as possible. However,
depending on the nature of your request you may not receive a response for
up to 20 working days. You can check the [1]Ombudsman OIA response
calculator to find when your request for official information will be due
In cases where ACC’s response provides information that is identified to
be of general public interest, the response may also be published on the
ACC’s website. If ACC publishes the response to your OIA request, all
personal information, including your name and contact details, will be
removed.
The information you have requested may involve documents which contains
the names of our staff. Please let us know whether you require these
names. We may need to consult our staff before deciding whether we can
release this information, and this may take a bit more time. If we do not
hear from you, we will assume that you do not require staff names.
Our [2]website provides up to date news and information about our work.
You can also follow us on [3]Facebook and [4]Twitter. Further information
about how to contact us is also available [5]here.
Ngâ mihi,
Government Engagement Team
Government Engagement, ACC
' 0800 101 996
* Box 242, Wellington 6011
[6]www.acc.co.nz
Disclaimer:
"This message and any attachments may contain confidential and privileged
information. If you believe you have received this email in error, please
advise us immediately by return email or telephone and then delete this
email together with all attachments. If you are not the intended
recipient, you are not authorised to use or copy this message or any
attachments or disclose the contents to any other person."
References
Visible links
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2. http://www.acc.co.nz/
3. http://www.facebook.com/ACCNewZealand/
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5. http://www.acc.co.nz/contact/
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From: Government Services
Accident Compensation Corporation
Kia ora Anon
Please find attached our response to your official information request
dated 24 November 2023. If you have any questions about the response you
can contact us at this [1]address, for all other matters please use our
contact form at: [2]https://www.acc.co.nz/contact/ alternati... give us a
call on 0800 101 996.
If you are having trouble viewing the PDF, please ensure you have the
latest version of Adobe Acrobat Reader. To download the latest version of
this freeware please click [3]here.
Ngâ mihi
Sara Freitag (she/her)
Acting Manager | OIA Services
' 027 973 7330
* PO Box 242, Wellington 6011
ACC cares about the environment – please don’t print this email unless it
is really necessary. Thank you.
Disclaimer:
"This message and any attachments may contain confidential and privileged
information. If you believe you have received this email in error, please
advise us immediately by return email or telephone and then delete this
email together with all attachments. If you are not the intended
recipient, you are not authorised to use or copy this message or any
attachments or disclose the contents to any other person."
References
Visible links
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