[1]Hamilton City Council | Te kauniherao Kirikiriroa
Kia ora,

Your information request
We write to acknowledge receipt of your information request about
information about Opito devices. Your information request has been
processed on 02/08/2023 and passed on to the relevant team within Council
for a response. The Local Government Official Information and Meetings Act
1987 (LGOIMA) requires that we advise you on whether Council will provide
the requested information as soon as reasonably practicable, and no later
than 20 working days after the day we receive your request.

We will respond to you no later than 29/08/2023 .

Urgent requests
If you have asked for your request to be processed urgently,the team will
try to meet the date you have specified. However it may not always be
possible to meet your timeframe due to staff resourcing, and the size and
complexity of your request.

Fees & Charges
There is typically no charge, however the decision to chargewill be made
at Hamilton City Council's discretion and in alignment with our [2]LGOIMA
Charging Policy.

If there is a charge to be applied, Hamilton City Council will notify you
prior to incurring the charge.

Our management policy regarding charging is supported by theMinistry of
Justice Charging Guidelines for OIA requests.

You are entitled to three hours free and 20 pages of photocopying free of
charge. After that, charges of $38 per 30 minutes, and 20 cents per page
of photocopying applies. We may also recover any other actual costs, such
as special consultancy fees or other materials. This is set out in our
Fees & Charges Schedule [3]here.

Pro-active release of information
One of the key purposes of LGOIMA is to make information more freely
available, which promotes good government and trust and confidence in
public services. Proactively releasing completed OIA requests that may be
of interest to the wider public can help reduce the need for individuals
to make requests for information and it can reduce the work for Council in
responding to requests. Before publishing information personal and other
identifying details are redacted. Generally, where a request relates to a
narrow topic, these requests won't be published. You can search previous
published OIA responses [4]here.

COVID-19
There may be delays to OIA responses due to COVID-19 and other seasonal
illness impacting staff capacity both in the OIA team and across our
business. While we will aim to meet out statutory timeframes, a response
to your request may take longer than expected, or the timeframe for
responding to your request may be extended under LGOIMA.

Ombudsman
If you are unhappy with our response or our management of your information
request, you have the right to complain to the Office of the Ombudsman.
The Chief Ombudsman recommends contacting us in the first instance to see
if we can resolve the issue before a complaint is made. You can read more
about what help the Ombudsman can provide [5]here.

Contact us
If you have any concerns or further questions about your request, please
[6]email us.

Ngaa mihi,
The Official Information Team
© 2019 Hamilton City Council. All rights reserved.

Hamilton City Council
260 Anglesea Street
Hamilton 3204

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[7]Hamilton City Council | Te kauniherao Kirikiriroa
Kia ora,

Your information request
We write to acknowledge receipt of your information request about
information about Opito devices. Your information request has been
processed on 02/08/2023 and passed on to the relevant team within Council
for a response. The Local Government Official Information and Meetings Act
1987 (LGOIMA) requires that we advise you on whether Council will provide
the requested information as soon as reasonably practicable, and no later
than 20 working days after the day we receive your request.

We will respond to you no later than 29/08/2023 .

Urgent requests
If you have asked for your request to be processed urgently,the team will
try to meet the date you have specified. However it may not always be
possible to meet your timeframe due to staff resourcing, and the size and
complexity of your request.

Fees & Charges
There is typically no charge, however the decision to chargewill be made
at Hamilton City Council's discretion and in alignment with our [8]LGOIMA
Charging Policy.

If there is a charge to be applied, Hamilton City Council will notify you
prior to incurring the charge.

Our management policy regarding charging is supported by theMinistry of
Justice Charging Guidelines for OIA requests.

You are entitled to three hours free and 20 pages of photocopying free of
charge. After that, charges of $38 per 30 minutes, and 20 cents per page
of photocopying applies. We may also recover any other actual costs, such
as special consultancy fees or other materials. This is set out in our
Fees & Charges Schedule [9]here.

Pro-active release of information
One of the key purposes of LGOIMA is to make information more freely
available, which promotes good government and trust and confidence in
public services. Proactively releasing completed OIA requests that may be
of interest to the wider public can help reduce the need for individuals
to make requests for information and it can reduce the work for Council in
responding to requests. Before publishing information personal and other
identifying details are redacted. Generally, where a request relates to a
narrow topic, these requests won't be published. You can search previous
published OIA responses [10]here.

COVID-19
There may be delays to OIA responses due to COVID-19 and other seasonal
illness impacting staff capacity both in the OIA team and across our
business. While we will aim to meet out statutory timeframes, a response
to your request may take longer than expected, or the timeframe for
responding to your request may be extended under LGOIMA.

Ombudsman
If you are unhappy with our response or our management of your information
request, you have the right to complain to the Office of the Ombudsman.
The Chief Ombudsman recommends contacting us in the first instance to see
if we can resolve the issue before a complaint is made. You can read more
about what help the Ombudsman can provide [11]here.

Contact us
If you have any concerns or further questions about your request, please
[12]email us.

Ngaa mihi,
The Official Information Team
© 2019 Hamilton City Council. All rights reserved.

Hamilton City Council
260 Anglesea Street
Hamilton 3204

References

Visible links
1. https://www.hamilton.govt.nz/
2. https://storage.googleapis.com/hccproduc...
3. https://hamilton.govt.nz/your-council/fe...
4. https://hamilton.govt.nz/search?Search=&...
5. https://www.ombudsman.parliament.nz/what...
6. mailto:[Hamilton City Council request email]?subject=RE: Request 340542/2023
7. https://www.hamilton.govt.nz/
8. https://storage.googleapis.com/hccproduc...
9. https://hamilton.govt.nz/your-council/fe...
10. https://hamilton.govt.nz/search?Search=&...
11. https://www.ombudsman.parliament.nz/what...
12. mailto:[Hamilton City Council request email]?subject=RE: Request 340542/2023

[1]Hamilton City Council | Te kauniherao Kirikiriroa
Kia ora,

Your information request
We write to acknowledge receipt of your information request about
information about licence plate recognition cameras. Your information
request has been processed on 02/08/2023 and passed on to the relevant
team within Council for a response. The Local Government Official
Information and Meetings Act 1987 (LGOIMA) requires that we advise you on
whether Council will provide the requested information as soon as
reasonably practicable, and no later than 20 working days after the day we
receive your request.

We will respond to you no later than 29/08/2023 .

Urgent requests
If you have asked for your request to be processed urgently,the team will
try to meet the date you have specified. However it may not always be
possible to meet your timeframe due to staff resourcing, and the size and
complexity of your request.

Fees & Charges
There is typically no charge, however the decision to chargewill be made
at Hamilton City Council's discretion and in alignment with our [2]LGOIMA
Charging Policy.

If there is a charge to be applied, Hamilton City Council will notify you
prior to incurring the charge.

Our management policy regarding charging is supported by theMinistry of
Justice Charging Guidelines for OIA requests.

You are entitled to three hours free and 20 pages of photocopying free of
charge. After that, charges of $38 per 30 minutes, and 20 cents per page
of photocopying applies. We may also recover any other actual costs, such
as special consultancy fees or other materials. This is set out in our
Fees & Charges Schedule [3]here.

Pro-active release of information
One of the key purposes of LGOIMA is to make information more freely
available, which promotes good government and trust and confidence in
public services. Proactively releasing completed OIA requests that may be
of interest to the wider public can help reduce the need for individuals
to make requests for information and it can reduce the work for Council in
responding to requests. Before publishing information personal and other
identifying details are redacted. Generally, where a request relates to a
narrow topic, these requests won't be published. You can search previous
published OIA responses [4]here.

COVID-19
There may be delays to OIA responses due to COVID-19 and other seasonal
illness impacting staff capacity both in the OIA team and across our
business. While we will aim to meet out statutory timeframes, a response
to your request may take longer than expected, or the timeframe for
responding to your request may be extended under LGOIMA.

Ombudsman
If you are unhappy with our response or our management of your information
request, you have the right to complain to the Office of the Ombudsman.
The Chief Ombudsman recommends contacting us in the first instance to see
if we can resolve the issue before a complaint is made. You can read more
about what help the Ombudsman can provide [5]here.

Contact us
If you have any concerns or further questions about your request, please
[6]email us.

Ngaa mihi,
The Official Information Team
© 2019 Hamilton City Council. All rights reserved.

Hamilton City Council
260 Anglesea Street
Hamilton 3204

/* Discount Code ------------------------------ */ max-height: 0; }
text-align: left; /* Type ------------------------------ */ h1 { } body,
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.preheader { font-size: 1px; .email-masthead { padding: 25px 0;
text-align: center; } .email-masthead_logo { width: 94px; }
.email-masthead_name { font-size: 16px; font-weight: bold; color: #A8AAAF;
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------------------------------ */ .email-body { width: 100%; margin: 0;
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only screen and (max-width: 600px) { .email-body_inner, .email-footer {
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.email-body, .email-body_inner, .email-content, .email-wrapper,
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{ background-color: #222 !important; } .email-masthead_name { text-shadow:
none !important; } } :root { color-scheme: light dark;
supported-color-schemes: light dark; }

[7]Hamilton City Council | Te kauniherao Kirikiriroa
Kia ora,

Your information request
We write to acknowledge receipt of your information request about
information about licence plate recognition cameras. Your information
request has been processed on 02/08/2023 and passed on to the relevant
team within Council for a response. The Local Government Official
Information and Meetings Act 1987 (LGOIMA) requires that we advise you on
whether Council will provide the requested information as soon as
reasonably practicable, and no later than 20 working days after the day we
receive your request.

We will respond to you no later than 29/08/2023 .

Urgent requests
If you have asked for your request to be processed urgently,the team will
try to meet the date you have specified. However it may not always be
possible to meet your timeframe due to staff resourcing, and the size and
complexity of your request.

Fees & Charges
There is typically no charge, however the decision to chargewill be made
at Hamilton City Council's discretion and in alignment with our [8]LGOIMA
Charging Policy.

If there is a charge to be applied, Hamilton City Council will notify you
prior to incurring the charge.

Our management policy regarding charging is supported by theMinistry of
Justice Charging Guidelines for OIA requests.

You are entitled to three hours free and 20 pages of photocopying free of
charge. After that, charges of $38 per 30 minutes, and 20 cents per page
of photocopying applies. We may also recover any other actual costs, such
as special consultancy fees or other materials. This is set out in our
Fees & Charges Schedule [9]here.

Pro-active release of information
One of the key purposes of LGOIMA is to make information more freely
available, which promotes good government and trust and confidence in
public services. Proactively releasing completed OIA requests that may be
of interest to the wider public can help reduce the need for individuals
to make requests for information and it can reduce the work for Council in
responding to requests. Before publishing information personal and other
identifying details are redacted. Generally, where a request relates to a
narrow topic, these requests won't be published. You can search previous
published OIA responses [10]here.

COVID-19
There may be delays to OIA responses due to COVID-19 and other seasonal
illness impacting staff capacity both in the OIA team and across our
business. While we will aim to meet out statutory timeframes, a response
to your request may take longer than expected, or the timeframe for
responding to your request may be extended under LGOIMA.

Ombudsman
If you are unhappy with our response or our management of your information
request, you have the right to complain to the Office of the Ombudsman.
The Chief Ombudsman recommends contacting us in the first instance to see
if we can resolve the issue before a complaint is made. You can read more
about what help the Ombudsman can provide [11]here.

Contact us
If you have any concerns or further questions about your request, please
[12]email us.

Ngaa mihi,
The Official Information Team
© 2019 Hamilton City Council. All rights reserved.

Hamilton City Council
260 Anglesea Street
Hamilton 3204

References

Visible links
1. https://www.hamilton.govt.nz/
2. https://storage.googleapis.com/hccproduc...
3. https://hamilton.govt.nz/your-council/fe...
4. https://hamilton.govt.nz/search?Search=&...
5. https://www.ombudsman.parliament.nz/what...
6. mailto:[Hamilton City Council request email]?subject=RE: Request 340548/2023
7. https://www.hamilton.govt.nz/
8. https://storage.googleapis.com/hccproduc...
9. https://hamilton.govt.nz/your-council/fe...
10. https://hamilton.govt.nz/search?Search=&...
11. https://www.ombudsman.parliament.nz/what...
12. mailto:[Hamilton City Council request email]?subject=RE: Request 340548/2023

Kia ora,

 

We refer to your information request below. Hamilton City Council provides
the following response.

 

Your request:

 

 1. The opito-branded devices attached to light poles and traffic lights
in Hamilton city are the property of which organisation?
 2. Can the Hamilton City Council release any permits, memorandums,
agreements and/or contracts between Hamilton City Council and the
company branded as opito or opito.io?
 3. What types of data are the opito devices recording?
 4. Where is the data from the opito devices recording stored?
 5. With which other organisations is the data collected from the opito
devices shared?
 6. Do any of the opito-branded devices installed on Hamilton city streets
have cameras or microphones?
 7. Are those opito devices monitoring Bluetooth signals from Hamilton
residents?
 8. Do those opito devices connect to, or attempt to connect to, Hamilton
residents’ personal or vehicle-mounted devices?
 9. What are frequencies that the opito devices are transmitting on?
10. How has the Hamilton City Council notified people about what types of
data the opito devices are collecting and how that data is being used?

 

Our response:

 

1. The opito-branded devices attached to light poles and traffic lights in
Hamilton city are the property of which organisation?

There are two types of devices. Most of them are Bluetooth devices, these
are leased from Opito who are a local company specialising in electrical
systems.

The other devices are ‘pathway’ devices, which Council purchased from a
local tech company, Aware group, however these were manufactured by Opito
and therefore have Opito branding on them.

 

More information about Opito can be found [1]here.

 

2. Can the Hamilton City Council release any permits, memorandums,
agreements and/or contracts between Hamilton City Council and the company
branded as opito or opito.io?

Attached is the contract technical specification for the Bluetooth devices
which provides an overview of the product. Also attached is an agreement
permitting Opito to install devices on Council assets such as streetlight
poles.

 

3. What types of data are the opito devices recording?

Most of the devices are Bluetooth radios which observe the unique
identifier (MAC address) of passing Bluetooth signals, these are passed on
to a service that processes the data for traffic operations. Note the MAC
address is replaced by an anonymous number to ensure that the stored data
does not contain any personal information. Some devices that have Opito
branding are ‘pathway’ counters which count the number of passing
pedestrians, cyclists and scooters. No images are recorded or transmitted,
only the number of pedestrians, cyclists, and scooters that pass by.

 

4.Where is the data from the opito devices recording stored?

The Bluetooth data is sent to the ‘Addinsight’ cloud-based platform where
it is processed to provide traffic insights such as congestion levels.
Council also store a local copy of some of the insights and make that
available to the public via the CoLab open data portal.

 

‘Pathway’ counters forward the number of pedestrians, cyclists, and
scooters to a cloud-based storage for Council to access.

 

5. With which other organisations is the data collected from the opito
devices shared?

Processed data insights are made available to the public via the CoLab
Open Data Portal. Raw Bluetooth data is only accessible by Council and
Sage Automation (Sage own the Addinsight traffic operations platform that
processes the data). Note that this raw data does not contain any personal
information because the MAC address is removed.

 

6. Do any of the opito-branded devices installed on Hamilton city streets
have cameras or microphones?

No devices have microphones. The ‘pathway’ devices use a camera to count
the number of pedestrians, cyclists and scooters that pass by. Images are
not stored, nor kept, nor transmitted. Only the number of people passing
by is transmitted from the device. No personal information is recorded.

 

7. Are those opito devices monitoring Bluetooth signals from Hamilton
residents?

The Bluetooth devices relay the MAC address that is broadcast by radio
equipment such as Bluetooth car stereos passing by, and filtered to only
include moving vehicles.

 

8. Do those opito devices connect to, or attempt to connect to, Hamilton
residents’ personal or vehicle-mounted devices?

The Bluetooth devices do not connect nor attempt to connect with any
residents or vehicle-mounted equipment.

 

9.What are frequencies that the opito devices are transmitting on?

The devices use the cellular network (e.g. 3G) in order to transmit data
to the Cloud storage. The Bluetooth devices also transmit on the 2.4ghz
band which is the Bluetooth band.

 

10. How has the Hamilton City Council notified people about what types of
data the opito devices are collecting and how that data is being used?

Council created Facebook posts when the Bluetooth system and the ‘pathway’
counters were deployed.

 

Council provides the data insights from both the Bluetooth system and the
‘pathway’ counters to the public on the CoLab open data portal [2]here.

 

The Council website has a page on the collection of cycling and
Micromobility volumes [3]here.

 

We have had to withhold some information from the documents which we are
releasing in response to your request. We have applied digital black
redactions over the withheld information and have supplied the code to
identify the section of the Local Government Official Information and
Meetings Act 1987 (LGOIMA) which we are relying on. We have withheld
information on the basis that it is necessary to protect information where
if made available it would be likely unreasonably to prejudice the
commercial position of the person who supplied the information per
[4]section 7(2)(b)(ii) of LGOIMA.

 

You have the right to seek an investigation and review by the Ombudsman of
this decision. Information about how to make a complaint is available at
[5]www.ombudsman.parliament.nz or freephone 0800 802 602.

 

Ngaa mihi

Keeley Faulkner

Official Information Coordinator

Governance & Assurance Team | Business Services

Email: [6][Hamilton City Council request email]

Hamilton City Council | Private Bag 3010 | Hamilton 3240 |
[7]www.hamilton.govt.nz
[8]http://data.hcc.govt.nz/branding/faceboo... us on Facebook
[10]http://data.hcc.govt.nz/branding/twitter... us on Twitter
This email and any attachments are strictly confidential and may contain
privileged information. If you are not the intended recipient, please
delete the message and notify the sender. You should not read, copy, use,
change, alter, disclose or deal in any manner whatsoever with this email
or its attachments without written authorisation from the originating
sender. Hamilton City Council does not accept any liability whatsoever in
connection with this email and any attachments including in connection
with computer viruses, data corruption, delay, interruption, unauthorised
access or unauthorised amendment. Unless expressly stated to the contrary
the content of this email, or any attachment, shall not be considered as
creating any binding legal obligation upon Hamilton City Council. Any
views expressed in this message are those of the individual sender and may
not necessarily reflect the views of Hamilton City Council.

 

I support flexibility at work. While it suits me to send this email now, I
don’t expect a response outside of your own working hours. 

 

 

 

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