Printed from https://fyi.org.nz/request/22051-fine-letters-sent-to-known-bad-addresses on April 25, 2024 17:34

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Fine letters sent to known "bad" addresses

B. White made this Official Information request to Ministry of Justice

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From: B. White

Dear Ministry of Justice,

I am seeking information regarding the sending of repeated fine letters to addresses which the Ministry has been informed that the individual is no longer contactable (usually an address which they no longer reside).

Regarding fine communication on behalf of the courts:
1 - Does the Ministry have a flag in it's databases for when the Ministry has been informed that an address is no longer current?
2 - Does the Ministry have policies and/or procedures relating to how what it does when it receives "Return to sender - not at this address" mail (or similar)? If so please supply copes of these polices and/or procedures.
3 - Does the Ministry have policies and/or procedures relating to how what it does when it receives other information regarding addresses not being valid (phone call, email etc.)? If so please supply copes of these polices and/or procedures.
4 - If the Ministry does record information noted in 1 above, please supply a breakdown of fines under administration - aggregating: count of individuals and $ value
by:
a) address status (marked as non-current vs not)
b) dollar size of fines outstanding by that individual in sensible groupings (less than $50, $50-$100, $100-$500 etc.).
5 - Can you please also provide details of the count of letters sent in each of the last 3 financial years to addresses that the Ministry had received notice that it is no longer valid at the time of sending.
6 - Please also provide an estimate of the cost of the above (again by financial year).

Yours faithfully,

B. White

Link to this

From: OIA@justice.govt.nz
Ministry of Justice

Kia ora,

Thank you for contacting the Official Information Act request mailbox for
the Ministry of Justice. 

We will endeavour to acknowledge your email within 2 working days of your
request.

 

You can find more information about how we can help you at our [1]Official
Information Act Requests page.

Please note that by law, when you ask for official information we have to
respond to your request as soon as reasonably practicable and no later
than 20 working days after we receive it.

 

The Ministry of Justice may publish the response to your request on our
website, you can expect that if your OIA is to be published that this will
take place at least 10 working days after it has been sent you. Your name
and any other personal information will be withheld under Section 9(2)(a)
(protect the privacy of natural persons).

 

Please send any non-OIA related emails through to
o[2][email address] and any complaints through
to [3][email address]

Ngā mihi,

Ministerial Relations and Services

Governance and Assurance

DDI: +64 4 918 8800

Justice Centre I Aitken Street

DX Box SX 10088 I Wellington

[4]www.justice.govt.nz

References

Visible links
1. https://www.justice.govt.nz/about/offici...
https://www.justice.govt.nz/about/offici...
2. mailto:[email address]
mailto:[email address]
3. mailto:[email address]
mailto:[email address]
4. http://www.justice.govt.nz/

Link to this

From: OIA@justice.govt.nz
Ministry of Justice

Kia ora,

Thank you for emailing the Ministry of Justice.

We acknowledge receipt of your request.

This has been forwarded onto the relevant business unit to respond to.

The Ministry of Justice may publish the response to your request on our website, you can expect that if your OIA is to be published that this will take place at least 10 working days after it has been sent you. Your name and any other personal information will be withheld under Section 9(2)(a) (protect the privacy of natural persons).

You can expect a response by 06/04/2023.

Ngā mihi,

Ministerial Relations and Services
Governance and Assurance
Strategy, Governance and Assurance
04 918 8800 | Ministry of Justice | Tāhū o te Ture www.justice.govt.nz

show quoted sections

Link to this

From: May, Annie
Ministry of Justice

Attachment image001.jpg
15K Download

Attachment OIA 103158 White extension 31 Mar 23.pdf
210K Download View as HTML

Kia ora Mr White

 

Please find attached an extension letter for your OIA request regarding
how the Ministry of Justice manages addresses.

 

Ngā mihi  

Annie  

   

   

[1]Description: Annie May
http://justice.govt.nz/courts/shared/jus...
Senior
Advisor (Communications)

Ph: 027 291 7573

[2]www.justice.govt.nz

 

 

 

References

Visible links
2. http://www.justice.govt.nz/

Link to this

From: B. White

Hi there,

Can you please clarify for me - who external is being consulted on this request?

Thanks,
B. White

Link to this

From: May, Annie
Ministry of Justice

Attachment image001.jpg
15K Download

Kia ora Mr White

 

Thanks for following up on the extension letter sent to you last week.

 

I'll make enquiries with the OIA team and come back to you.

 

 

 

Ngā mihi  

Annie  

   

   

[1]Description: Annie May
http://justice.govt.nz/courts/shared/jus...
Senior
Advisor (Communications)

Ph: 027 291 7573

[2]www.justice.govt.nz

 

 

 

show quoted sections

Link to this

From: May, Annie
Ministry of Justice

Attachment image001.jpg
15K Download

Mōrena Mr White

 

I've now heard back from the OIA team looking into your query regarding
the management of email addresses.

 

I'm told that the wrong wording was used in your extension letter and in
fact, no external consultations are being made for your OIA.

 

The letter should have read as follows:

 

                "A response to your request is currently being prepared.
However, the request necessitates a search through a large quantity of
information, and meeting          the original time limit would
unreasonably interfere with the operations of the department."

 

My apologies for the miscommunication.

 

Ngā mihi  

Annie  

   

   

[1]Description: Annie May
http://justice.govt.nz/courts/shared/jus...
Senior
Advisor (Communications)

Ph: 027 291 7573

[2]www.justice.govt.nz

 

 

 

 

 

show quoted sections

Link to this

From: OIA@justice.govt.nz
Ministry of Justice

Attachment image003.jpg
15K Download

Attachment OIA 103158 White decision letter 9 May 2023.pdf
264K Download View as HTML

Kia ora,

 

Please see attached a response regarding your OIA request.

 

  Ngā mihi,

Ministerial Relations and Services

Governance and Assurance

DDI: +64 4 918 8800

Justice Centre I Aitken Street

DX Box SX 10088 I Wellington

[1]www.justice.govt.nz

 

 

References

Visible links
1. http://www.justice.govt.nz/

Link to this

From: B. White

Hi again,

Can you please confirm for me, if the delays in releasing information relate to all elements of my request, or just some?

I would think elements 1-3 of my request should be straightforward to provide, and that element 4 is taking some time.

If there are parts of your response which are not delayed, please release these as partial responses. Please also provide an estimate of the time required to complete the outstanding items.

Yours sincerely,

B. White

Link to this

From: OIA@justice.govt.nz
Ministry of Justice

Kia ora,

Thank you for contacting the Official Information Act request mailbox for
the Ministry of Justice. 

We will endeavour to acknowledge your email within 2 working days.

You can find more information about how we can help you at our [1]Official
Information Act Requests page.

Please note that by law, when you ask for official information we have to
respond to your request as soon as reasonably practicable and no later
than 20 working days after we receive it.

 

The Ministry of Justice may publish the response to your request on our
website, you can expect that if your OIA is to be published that this will
take place at least 10 working days after it has been sent you. Your name
and any other personal information will be withheld under Section 9(2)(a)
(protect the privacy of natural persons).

 

Please send any non-OIA related emails through to
o[2][email address] and any complaints through
to [3][email address]

Ngā mihi,

Ministerial Relations and Services

Governance and Assurance

DDI: +64 4 918 8800

Justice Centre I Aitken Street

DX Box SX 10088 I Wellington

[4]www.justice.govt.nz

References

Visible links
1. https://www.justice.govt.nz/about/offici...
https://www.justice.govt.nz/about/offici...
2. mailto:[email address]
mailto:[email address]
3. mailto:[email address]
mailto:[email address]
4. http://www.justice.govt.nz/

Link to this

From: May, Annie
Ministry of Justice

Attachment image001.jpg
15K Download

Attachment OIA 103158 response.pdf
256K Download View as HTML

Kia ora Mr White

 

Please find attached a response to your OIA regarding fines information.

 

 

Ngā mihi  

Annie  

   

   

[1]Description: Annie May
http://justice.govt.nz/courts/shared/jus...
Senior
Advisor (Communications)

Ph: 027 291 7573

[2]www.justice.govt.nz

 

 

 

References

Visible links
2. http://www.justice.govt.nz/

Link to this

From: B. White

Hi there Tracey,

Can you please clarify a couple of items for me?

The tables which you have supplied only show the 2 aggregations independently - I would like to see this data in a way that shows both aggregations at once (for example so I can understand how many of the 1,646,642 fines in the $100-$500 grouping in the 2021-22 year have current vs not current addresses).

Can you please also clarify if your information sharing processes are two way - in particular, when you are advised that a address is not current, do you then share this information with the prosecuting authority so they can mark it as such in their system?

Yours faithfully,

B. White

Link to this

From: May, Annie
Ministry of Justice

Attachment image001.jpg
15K Download

Kia ora B White

 

Your query regarding Fines letters has been received and acknowledged by
the Ministry’s OIA team.

 

The ID number for this query is 104639, with a due date of 13 June 2023.

 

Ngâ mihi  

Annie  

   

   

[1]Description: Annie May
http://justice.govt.nz/courts/shared/jus...
Senior
Advisor (Communications)

Ph: 027 291 7573

[2]www.justice.govt.nz

 

 

 

References

Visible links
2. http://www.justice.govt.nz/

Link to this

From: Media
Ministry of Justice

Attachment image001.jpg
15K Download

Attachment OIA 104639 White decision 13 Jun 23.pdf
368K Download View as HTML

Dear Mr White,

 

Please find a letter regarding your OIA attached, with apologies for
lateness.

 

 

Ngā mihi,

Communications Services
Ministry of Justice | Tāhū o te Ture

www.[1]justice.govt.nz

 

 

 

References

Visible links
1. http://www.justice.govt.nz/

Link to this

From: Easton, Paul
Ministry of Justice

Attachment image001.jpg
15K Download

Attachment OIA 104639 White.pdf
228K Download View as HTML

Dear B White,

 

Please find your OIA response attached.

 

Please accept our apologies for the lateness of this response.

 

 

Ngā mihi,

Paul Easton

Principal Media Advisor | Communications Services
Ministry of Justice | Tāhū o te Ture

027 276 9810

[1][email address] | [2]justice.govt.nz

 

 

 

References

Visible links
1. mailto:[email address]
2. http://www.justice.govt.nz/

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