Justice Centre | 19 Aitken Street
DX SX10088 | Wel ington
T 04 918 8800 |
F 04 918 8820
[email address] | www.justice.govt.nz
31 March 2023
B White
[FYI request #22051 email]
Our ref: OIA 103158
Tēnā koe Mr White
Official Information Act request: Regarding managing addresses
Thank you for your email of 6 March 2023, in which you requested, under the Official
Information Act 1982 (the Act):
1 - Does the Ministry have a flag in it's databases for when the Ministry has been
informed that an address is no longer current?
2 - Does the Ministry have policies and/or procedures relating to how what it does
when it receives "Return to sender - not at this address" mail (or similar)? If so please
supply copes of these polices and/or procedures.
3 - Does the Ministry have policies and/or procedures relating to how what it does
when it receives other information regarding addresses not being valid (phone call,
email etc.)? If so please supply copes of these polices and/or procedures.
4 - If the Ministry does record information noted in 1 above, please supply a
breakdown of fines under administration - aggregating: count of individuals and $
value
by:
a) address status (marked as non-current vs not)
b) dollar size of fines outstanding by that individual in sensible groupings (less than
$50, $50-$100, $100-$500 etc.).
5 - Can you please also provide details of the count of letters sent in each of the last 3
financial years to addresses that the Ministry had received notice that it is no longer
valid at the time of sending.
6 - Please also provide an estimate of the cost of the above (again by financial year).
A response to your request is currently being prepared. However, due to the need for
external consultation a response cannot reasonably be made within the original time limit.
Accordingly, I am extending the time limit for response to this request by 20 working days
under section 15A of the Act and wil respond to you by no later than 9 May 2023.
If you require any further information, please contact Ministry of Justice Media & Social
Media Manager Joe Locke at [email address].
Justice Centre | 19 Aitken Street
DX SX10088 | Wel ington
T 04 918 8800 |
F 04 918 8820
[email address] | www.justice.govt.nz
You have the right under section 28(3) of the Act to complain to the Ombudsman about the
decision to extend the time for responding to your request. The Ombudsman may be
contacted by emailing [email address].
Nāku noa, nā
Jan Morison
Team Leader, Ministerial Relations and Services
