List of crimes, charges and or offences utilised for operational/Non-statistical purposes within police information systems/databases
Sean Taylor made this Official Information request to New Zealand Police
The request was successful.
From: Sean Taylor
Dear New Zealand Police,
I am seeking a list of offences that are more Specific than the 16 base categories defined by the ANZSOC
More specifically I am seeking how these offences are classified internally within police information systems and would also like to request a full list of these offences preferably in a machine readable format(CSV/Excel)
I would like to state that I am eligible to submit this request because I reside in New Zealand
Yours faithfully,
Sean Taylor
From: Ministerial Services
New Zealand Police
Tēnā koe Sean
I acknowledge receipt of your Official Information Act (OIA) request below, received by New Zealand Police on 21 July 2022.
Your request is being actioned pursuant to the OIA. You can expect a response to your request on or before 18 August 2022.
Kind regards, Dylan
Ministerial Services PNHQ
-----Original Message-----
From: Sean Taylor <[FOI #19983 email]>
Sent: Thursday, 21 July 2022 2:29 PM
To: Ministerial Services <[email address]>
Subject: [EXTERNAL] Official Information request - List of crimes, charges and or offences utilised for operational/Non-statistical purposes within police information systems/databases
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear New Zealand Police,
I am seeking a list of offences that are more Specific than the 16 base categories defined by the ANZSOC More specifically I am seeking how these offences are classified internally within police information systems and would also like to request a full list of these offences preferably in a machine readable format(CSV/Excel)
I would like to state that I am eligible to submit this request because I reside in New Zealand
Yours faithfully,
Sean Taylor
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WARNING
The information contained in this email message is intended for the addressee only and may contain privileged information. It may also be subject to the provisions of section 50 of the Policing Act 2008, which creates an offence to have unlawful possession of Police property. If you are not the intended recipient of this message or have received this message in error, you must not peruse, use, distribute or copy this message or any of its contents.
Also note, the views expressed in this message may not necessarily reflect those of the New Zealand Police. If you have received this message in error, please email or telephone the sender immediately
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From: Sean Taylor
Hello Dylan,
This is just a quick reminder that a response to my official information request is due on the 18th of August 4 days from now.
Eagerly awaiting your response,
Sean Taylor
From: Ministerial Services
New Zealand Police
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Taylor Sean IR 01 22 21567 Response.pdf
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Tēnā koe Sean
Please find attached the response to your Official Information Act
request, received by New Zealand Police on 21 July 2022.
Ngā mihi
Jeremy
Ministerial Services |
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===============================================================
WARNING
The information contained in this email message is intended for the
addressee only and may contain privileged information. It may also be
subject to the provisions of section 50 of the Policing Act 2008, which
creates an offence to have unlawful possession of Police property. If you
are not the intended recipient of this message or have received this
message in error, you must not peruse, use, distribute or copy this
message or any of its contents.
Also note, the views expressed in this message may not necessarily reflect
those of the New Zealand Police. If you have received this message in
error, please email or telephone the sender immediately
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From: Sean Taylor
Dear Ministerial Services,
I requested that the information be provided in a CSV or Excel format and you have provided the information as a PDF I am sure that this is just an oversight and that you will be able to provide the information in the requested format now the oversight has been pointed out to you
Yours sincerely,
Sean Taylor
From: Ministerial Services
New Zealand Police
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Taylor Sean IR 01 22 21567 Data 22 08 04 Full Offence List Current Offences Only.xlsx
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Kia ora Sean
Thank you for getting in touch. Our apologies for the oversight in sending
the data in a different format than you requested. Please find attached a
spreadsheet of the data contained in the pdf you were sent.
Ngā mihi
Sarah
Ministerial Services | Police National Headquarters
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-----Original Message-----
From: Sean Taylor <[FYI request #19983 email]>
Sent: Friday, 19 August 2022 4:08 PM
To: Ministerial Services <[email address]>
Subject: [EXTERNAL] Re: OIA Response: IR-01-22-21567
CAUTION: This email originated from outside of the organization. Do not
click links or open attachments unless you recognize the sender and know
the content is safe.
Dear Ministerial Services,
I requested that the information be provided in a CSV or Excel format and
you have provided the information as a PDF I am sure that this is just an
oversight and that you will be able to provide the information in the
requested format now the oversight has been pointed out to you
Yours sincerely,
Sean Taylor
-----Original Message-----
Tēnā koe Sean
Please find attached the response to your Official Information Act
request, received by New Zealand Police on 21 July 2022.
Ngā mihi
Jeremy
Ministerial Services |
[1]wordmark transparent
[2][IMG][3][IMG][4][IMG][5][IMG]
===============================================================
WARNING
The information contained in this email message is intended for the
addressee only and may contain privileged information. It may also be
subject to the provisions of section 50 of the Policing Act 2008, which
creates an offence to have unlawful possession of Police property. If you
are not the intended recipient of this message or have received this
message in error, you must not peruse, use, distribute or copy this
message or any of its contents.
Also note, the views expressed in this message may not necessarily
reflect those of the New Zealand Police. If you have received this
message in error, please email or telephone the sender immediately
References
Visible links
2. [2]https://www.youtube.com/user/policenz
3. [3]http://www.police.govt.nz/facebook
4. [4]http://www.police.govt.nz/twitter
5. [5]http://www.police.govt.nz/instagram
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[7]https://fyi.org.nz/help/officers
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page.
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References
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6. mailto:[FYI request #19983 email]
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Mark Hanna left an annotation ()
You made it clear in your request that you preferred to receive this information in a CSV or Excel format. However, NZ Police have instead released it as a PDF.
Section 16(2) of the OIA requires agencies to release information in the way preferred by the requester unless it a specific reason listed under s16(2) applies, such as that to release the information in this way would impair efficient administration.
If there is such an exemption that allows an agency to release information in a way that is not preferred by a requester, then s16(3) requires that the agency provide that reason to the requester.
https://www.legislation.govt.nz/act/publ...
NZ Police has not given any such reason, and I don't believe any of the allowed reasons applies in this case. I expect it's likely that NZ Police prepared the information as a spreadsheet first, then converted it into a PDF for release.
I recommend you reiterate the part of your request to them regarding your preferred format, and ask them again to provide the information to you in that format. In the past, I have had success when reminding Police about similar parts of my own requests that they have ignored.
If that doesn't work, then I recommend you complain to the Ombudsman. Even if you can use the information in the PDF form it has been provided in, complaining would be useful to other requesters to challenge NZ Police's decision to provide it as a PDF even though you asked for it to be released in another format.
Link to this