Kia ora Samuel,

 

Official information request regarding provision of student information to
student associations, societies and clubs

 

I am writing to acknowledge receipt of your official information request
dated 19 July 2022.

 

We will endeavour to respond to your request as soon as possible and in
any event no later than 16 August 2022, being 20 working days after the
day your request was received.

 

If any additional factors come to light which are relevant to your
request, please do not hesitate to contact us so that these can be taken
into account.

 

Ngâ mihi

Neha Goyal

(On behalf of Blair Doherty)

 

 

------------------------------------------------------------------------

From: Samuel Watson <[1][FOI #19971 email]>
Sent: Tuesday, July 19, 2022 9:21:28 PM
To: OIA Requests <[2][VUW request email]>
Subject: Official Information request - Provision of student information
to student associations, societies and club

 

[You don't often get email from
[3][FOI #19971 email]. Learn why this is
important at [4]https://aka.ms/LearnAboutSenderIdentific... ]

Kia ora,

As you may be aware, elections for the Victoria University of Wellington
Students’ Association (the VUWSA), along with the elections for other
student associations (such as the VUWLSS), are conducted using an online
platform run by the VUWSA and hosted at voting.vuwsa.org.nz. Authorisation
to access this site and cast votes is verified by requesting a student’s
ID number and date of birth. Recently, the VUWSA ran a competition in
conjunction with its election in which all voters were entered into the
competition. The winner was notified by email, and the student’s name was
announced at the recent Annual General Meeting of the VUWSA. For that to
occur, the VUWSA would have needed a list of students’ names, email
addresses, ID numbers, and dates of birth. I believe it is a reasonable
conclusion to draw from this conduct that the University has provided the
VUWSA with this student information.

Consequently, I would like to gain a better understanding of how the
University provides student information to the VUWSA and other student
associations, societies and clubs (“associations”). In accordance with the
University’s obligations under the Official Information Act, could you
please provide me with:
* Any privacy assessment(s) conducted by the University in relation to the
provision of student information to student associations;
* Details of the nature and extent of student information provided to
student associations;
* Details of provision of that information to student associations (when,
how often, and to which associations);
* Details of any agreements in place with student associations that govern
student associations’ use, storage and disposal of student information
provided to them by the University.

Kind regards,

Samuel Watson

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[5][FOI #19971 email]

Is [6][VUW request email] the wrong address for Official Information
requests to Victoria University of Wellington? If so, please contact us
using this form:
[7]https://apc01.safelinks.protection.outlo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[8]https://apc01.safelinks.protection.outlo...

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

References

Visible links
1. mailto:[FOI #19971 email]
2. mailto:[VUW request email]
3. mailto:[FOI #19971 email]
4. https://aka.ms/LearnAboutSenderIdentific...
5. mailto:[FOI #19971 email]
6. mailto:[VUW request email]
7. https://apc01.safelinks.protection.outlo...
8. https://apc01.safelinks.protection.outlo...

Tçnâ koe Samuel

 

Official information request for information about provision of student
information to student associations, societies and clubs

 

I refer to your official information request dated 19 July 2022.

 

Please find attached a response to your information request.

 

Ngâ mihi

 

Blair Doherty

Senior Advisor, Official Information and Privacy

Legal Services

Te Herenga Waka - Victoria University of Wellington

[1]www.wgtn.ac.nz 

 

 

 

 

 

-----Original Message-----
From: Samuel Watson <[FOI #19971 email]>
Sent: Tuesday, 19 July 2022 9:21 PM
To: OIA Requests <[VUW request email]>
Subject: Official Information request - Provision of student information
to student associations, societies and club

 

[You don't often get email from
[2][FOI #19971 email]. Learn why this is
important at [3]https://aka.ms/LearnAboutSenderIdentific... ]

 

Kia ora,

 

As you may be aware, elections for the Victoria University of Wellington
Students’ Association (the VUWSA), along with the elections for other
student associations (such as the VUWLSS), are conducted using an online
platform run by the VUWSA and hosted at voting.vuwsa.org.nz. Authorisation
to access this site and cast votes is verified by requesting a student’s
ID number and date of birth. Recently, the VUWSA ran a competition in
conjunction with its election in which all voters were entered into the
competition. The winner was notified by email, and the student’s name was
announced at the recent Annual General Meeting of the VUWSA. For that to
occur, the VUWSA would have needed a list of students’ names, email
addresses, ID numbers, and dates of birth. I believe it is a reasonable
conclusion to draw from this conduct that the University has provided the
VUWSA with this student information.

 

Consequently, I would like to gain a better understanding of how the
University provides student information to the VUWSA and other student
associations, societies and clubs (“associations”). In accordance with the
University’s obligations under the Official Information Act, could you
please provide me with:

* Any privacy assessment(s) conducted by the University in relation to the
provision of student information to student associations;

* Details of the nature and extent of student information provided to
student associations;

* Details of provision of that information to student associations (when,
how often, and to which associations);

* Details of any agreements in place with student associations that govern
student associations’ use, storage and disposal of student information
provided to them by the University.

 

Kind regards,

 

Samuel Watson

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[4][FOI #19971 email]

 

Is [5][VUW request email] the wrong address for Official Information
requests to Victoria University of Wellington? If so, please contact us
using this form:

[6]https://apc01.safelinks.protection.outlo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[7]https://apc01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

-------------------------------------------------------------------

 

References

Visible links
1. www.wgtn.ac.nz
https://apc01.safelinks.protection.outlo...
2. mailto:[FOI #19971 email]
3. https://aka.ms/LearnAboutSenderIdentific...
4. mailto:[FOI #19971 email]
5. mailto:[VUW request email]
6. https://apc01.safelinks.protection.outlo...
7. https://apc01.safelinks.protection.outlo...

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