Printed from https://fyi.org.nz/request/19256-information-on-customs-interactions-with-statistics-nz-re-data-issues on November 05, 2024 13:20

Information on Customs' interactions with Statistics NZ re: data issues

New Zealand Council for Civil Liberties made this Official Information request to New Zealand Customs Service

The request was refused by New Zealand Customs Service.

From: New Zealand Council for Civil Liberties

Tēnā koe New Zealand Customs Service,

This is a request for information under the Official Information Act.

Please provide the Council with the following information:

1. All list of all email communications to and from any Statistics New Zealand employee, secondee or contractor and any Customs Service employee, secondee or contractor for the period 1 May 2018 – 30 April 2022. This list should include the sent or received date, the email account it was sent from or received by, the subject line and the filenames of any documents attached to the email. Under section 16 of the OIA, our preferred means of receiving this information is in tabular form in a spreadsheet or CSV format.

2. The contents of all emails identified by Customs New Zealand in the list generated when responding to item 1 above that relate to the following topics:
a. Data sharing
b. Data ethics
c. Data security
d. Transparency
e. Data governance
f. Data management
g. The writing or circulation of advice, a paper, memo or guidance on ‘security vs transparency’

3. Copies of the attachments to any of the emails meeting the criteria identified in items 1 and 2 above.

The Council looks forward to receiving the requested information as soon as reasonably practicable and no later than 20 working days after receipt of this request. If the department needs to discuss or clarify any aspect of this request, please contact the Council by replying to the email address from which this request was received.

The Council is content to receive the requested information in stages, i.e. the response to part 1 before the response to parts 2 and 3.

Under section 16 of the OIA, our preference for receiving this information is by email response to the address from which the department received this request. Also under section 16 of the OIA, our preference is to receive this information as searchable documents not image only PDFs. Further under section 16, our preference is for the information not to be watermarked with ‘released under the OIA’ or similar text. The only permitted reasons for not complying with the Council’s section 16 preferences are set out in section 16(2) of the Act.

Under section 19(a)(ii) of the OIA, if the department withholds any information under sections 6 or 9 in its response to this request, we further request that the department provide the Council with the grounds underpinning the reasons for withholding that it cites.

Nāku noa, nā

Andrew Ecclestone
Deputy Chair
New Zealand Council for Civil Liberties

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From: OIA
New Zealand Customs Service

Thank you for contacting the New Zealand Customs Service. This is an
automatic reply to let you know that we have received your correspondence.

If your correspondence relates to an Official Information Act request, we
will consider and respond to your request in accordance with the Official
Information Act 1982 (the Act). Under section 15(1) of the Act, we are
required to make and inform you of our decision on your request as soon as
reasonably practicable and in any case not later than 20 working days
after the day on which your request is received.  If you would like to
calculate the timeframe, you can use the Ombudsman's online calculator
here: [1]http://www.ombudsman.parliament.nz/

 

If we need to clarify, or transfer your request, or extend the timeframe
for response, we will contact you shortly. If more than 20 working days
are needed due to the potential workload and/or consultations involved in
answering your request, we will notify you accordingly.

 

Please note, we publish some of our Official Information Act responses on
our web site. We will not publish your name or contact details.

 

 

 

 

 

Te Mana Ārai o Aotearoa, New Zealand Customs Service is a COVID-19
vaccinated workplace. To meet our workplace safety requirements you will
be asked to provide proof of vaccination when you visit our offices.

The information contained in this email is intended for the addressees and
is not necessarily the official view or communication of the New Zealand
Customs Service.

This email may contain information that is confidential or legally
privileged. If you received this in error, please:

 a. Reply promptly to that effect, remove this email and any replies from
your system.
 b. Do not act on this email in any other way.

References

Visible links
1. http://www.ombudsman.parliament.nz/

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From: OIA
New Zealand Customs Service

Tēnā koe,

 

Thank you for your Official Information Act request below dated 2 May
2022, requesting the following:

 

“1.         All list of all email communications to and from any
Statistics New Zealand employee, secondee or contractor and any Customs
Service employee, secondee or contractor for the period 1 May 2018 – 30
April 2022. This list should include the sent or received date, the email
account it was sent from or received by, the subject line and the
filenames of any documents attached to the email. Under section 16 of the
OIA, our preferred means of receiving this information is in tabular form
in a spreadsheet or CSV format.

 

2.           The contents of all emails identified by Customs New Zealand
in the list generated when responding to item 1 above that relate to the
following topics:

a.           Data sharing

b.           Data ethics

c.           Data security

d.           Transparency

e.           Data governance

f.            Data management

g.           The writing or circulation of advice, a paper, memo or
guidance on ‘security vs transparency’

 

3.           Copies of the attachments to any of the emails meeting the
criteria identified in items 1 and 2 above.”

 

Customs is working through your Official Information Act request as it is
very broad in nature as it currently stands. We have also been in
discussion with Statistics New Zealand as we understand from the FYI
website that they have received a similar request and are also in
communication with you about refining the scope of their request. We
understand that you are considering the refinement of your request to
Statistics New Zealand at this point in time. If relevant, this may then
assist you in being able to refine the scope of your request to Customs,
to allow Customs to provide you with a response in a timely way.

 

Happy to discuss if that would be helpful.

 

Ngā mihi,

Correspondence, Reviews and Ministerial Servicing team

 

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From: New Zealand Council for Civil Liberties

Tēnā koe New Zealand Customs Service,

Thank you for your email of 10 May. The Council has responded to Statistics NZ and is waiting to hear back from the department. (See https://fyi.org.nz/request/19254-statist...)

If Customs is considering section 18(f) in relation to this request, the Council encourages it to fulfil its duties under sections 18A and 18B of the OIA, as well as consulting the guidance available from the Ombudsman on this topic: https://www.ombudsman.parliament.nz/reso...

Ngā mihi,

Andrew Ecclestone
Deputy Chair
New Zealand Council for Civil Liberties

Link to this

From: OIA
New Zealand Customs Service

Attachment OIA 22 073 Ecclestone Response Letter.pdf
314K Download View as HTML

Tēnā koe,

 

Please find attached a response to your Official Information Act request.

 

Ngā mihi,

Correspondence, Reviews and Ministerial Servicing team

New Zealand Customs Service

 

 

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Things to do with this request

Anyone:
New Zealand Customs Service only: