Kia ora,

 

Thank you for your Official Information Act (the Act) request. This is
an automatic reply to let you know we received it.

 

Due to the COVID-19 global pandemic response, the Ministry is experiencing
significantly higher volumes of queries and requests for information. We
will endeavour to acknowledge your request as soon as possible. Further
information about COVID-19 can be found on our
website: [1]https://www.health.govt.nz/our-work/dise...

 

Please be advised that due dates for requests received from 29 November
2021 onwards take into account the following periods:

 

Christmas (25 December 2021)

Summer Holidays (25 December to 15 January)

New Year's Day (1 January 2022)

Day after News Year's Day (2 January 2022)

 

If you'd like to calculate the due date for your request, you can use the
Ombudsman's online calculator here: [2]http://www.ombudsman.parliament.nz/

If you have any questions while we're processing your request, please let
us know via [3][email address]

 

Ngā mihi  

OIA Services Team  

   

[4]Ministry of Health information releases  

[5]Unite against COVID-19 

 

 

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Kia ora Jack,

 

Thank you for your requests under the Official Information Act on 10
December 2021, which were consolidated by the Ministry as below:

 

Request 1:

I am requesting the names, versions, and any relevant implementation
information of systems (computer applications, software, hardware, or
peripheral devices like scanners) in the creation, maintenance, transfer,
and issuing of birth certificates, from 1990-2010 broken down by DHB.
Ideally, information should be presented in a spreadsheet or
spreadsheet-equivalent format, with dates attributed to each system name
and version, preferably a date range for the period of time these systems
were used and if they are currently used.
In the spreadsheet, I should be able to filter by a selected DHB.

 

Request 2:

I am requesting the demographic statistics of every birth certificate
issues, broken down by the DHBs issuing each certificate, from 1990-2010.

By demographic statistics, I am requesting information like parental age,
parental/child ethnicity where applicable, occupation if recorded, parents
present, issuing type (new or replacement).

Ideally, this would mean I could view the demographic information of
issues birth certificates in a manner that could be filtered by DHB,
preferable in a spreadsheet or spreadsheet-equivalent format.

 

On 21 December 2021, the Ministry contacted you asking that you clarify
whether you are seeking information related to a product held by the
district health boards or solely birth certificates in general. On the
same day you advised the Ministry that you are seeking information related
to any products used in the creation, modification or replacement of birth
certificates, held by the district health boards.

 

District health boards do not issue, create, modify, or replace birth
certificates as that is responsibility of the Department of Internal
Affairs (DIA). The Ministry has engaged with DHBs and DIA regarding a
transfer of your request, but was advised that neither of these agencies
hold the information in the requested form (information about birth
certificates held by DHBS).

 

DIA: DIA has advised that they may be able to assist with information
related to any products used in the creation, modification or replacement
of birth certificates in general.

DHBs: As above, DHBs do not hold information on birth certificates, but
may hold information on birth notifications.

 

Please further clarify the nature of information you are requesting, and
the Ministry will provide reasonable assistance in directing your request
to the appropriate agencies.  

 

Ngā mihi 

 

OIA Services Team

 

[1]Ministry of Health information releases

[2]Unite against COVID-19

 

 

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legal privilege.
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distribute or copy this message or attachments.
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References

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Kia ora Jack,

 

We are writing to follow up on the clarification below. Are you able to
please advise.

 

Ngā mihi 

 

OIA Services Team

 

[1]Ministry of Health information releases

[2]Unite against COVID-19

 

From: OIA Requests
Sent: Thursday, 20 January 2022 1:22 pm
To: [FOI #17905 email]
Subject: Clarification of your request for information, ref: H202117829

 

Kia ora Jack,

 

Thank you for your requests under the Official Information Act on 10
December 2021, which were consolidated by the Ministry as below:

 

Request 1:

I am requesting the names, versions, and any relevant implementation
information of systems (computer applications, software, hardware, or
peripheral devices like scanners) in the creation, maintenance, transfer,
and issuing of birth certificates, from 1990-2010 broken down by DHB.
Ideally, information should be presented in a spreadsheet or
spreadsheet-equivalent format, with dates attributed to each system name
and version, preferably a date range for the period of time these systems
were used and if they are currently used.
In the spreadsheet, I should be able to filter by a selected DHB.

 

Request 2:

I am requesting the demographic statistics of every birth certificate
issues, broken down by the DHBs issuing each certificate, from 1990-2010.

By demographic statistics, I am requesting information like parental age,
parental/child ethnicity where applicable, occupation if recorded, parents
present, issuing type (new or replacement).

Ideally, this would mean I could view the demographic information of
issues birth certificates in a manner that could be filtered by DHB,
preferable in a spreadsheet or spreadsheet-equivalent format.

 

On 21 December 2021, the Ministry contacted you asking that you clarify
whether you are seeking information related to a product held by the
district health boards or solely birth certificates in general. On the
same day you advised the Ministry that you are seeking information related
to any products used in the creation, modification or replacement of birth
certificates, held by the district health boards.

 

District health boards do not issue, create, modify, or replace birth
certificates as that is responsibility of the Department of Internal
Affairs (DIA). The Ministry has engaged with DHBs and DIA regarding a
transfer of your request, but was advised that neither of these agencies
hold the information in the requested form (information about birth
certificates held by DHBS).

 

DIA: DIA has advised that they may be able to assist with information
related to any products used in the creation, modification or replacement
of birth certificates in general.

DHBs: As above, DHBs do not hold information on birth certificates, but
may hold information on birth notifications.

 

Please further clarify the nature of information you are requesting, and
the Ministry will provide reasonable assistance in directing your request
to the appropriate agencies.  

 

Ngā mihi 

 

OIA Services Team

 

[3]Ministry of Health information releases

[4]Unite against COVID-19

 

 

****************************************************************************
Statement of confidentiality: This e-mail message and any accompanying
attachments may contain information that is IN-CONFIDENCE and subject to
legal privilege.
If you are not the intended recipient, do not read, use, disseminate,
distribute or copy this message or attachments.
If you have received this message in error, please notify the sender
immediately and delete this message.
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References

Visible links
1. https://www.health.govt.nz/about-ministr...
2. https://covid19.govt.nz/
3. https://www.health.govt.nz/about-ministr...
4. https://covid19.govt.nz/

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Kia ora Jack

 

Please find attached a letter regarding your request for information.

 

Ngā mihi

 

OIA Services Team

 

[1]Ministry of Health information releases

[2]Unite against COVID-19

 

 

****************************************************************************
Statement of confidentiality: This e-mail message and any accompanying
attachments may contain information that is IN-CONFIDENCE and subject to
legal privilege.
If you are not the intended recipient, do not read, use, disseminate,
distribute or copy this message or attachments.
If you have received this message in error, please notify the sender
immediately and delete this message.
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References

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2. https://covid19.govt.nz/

hide quoted sections