Kia ora Ethan

We acknowledge receipt of your Official Information Act request.

If we have any questions or need to seek clarification on any points we will be in touch soon. Otherwise, we will seek to respond to your request as soon as practicable and no later than 20 working days after the date your request was received (by 23 December 2021). If we are unable to respond to your request by then, we will notify you of an extension of this timeframe.

Ngā mihi
Kelsey

Kelsey Kennard
Official Information and Compliance Coordinator

Official Information Requests, Office of the Registrar | University of Otago | Te Whare Wānanga o Otāgo | New Zealand | Aotearoa
Email/Īmera [email address]

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Kia ora Ethan

We refer to your information request dated 26 November 2021 and made under the Official Information Act 1982 (Act).

Your request in its current form is very complex and will take our staff extensive time to research and collate the information. We also note that the University only calculates the weighted GPA, so the information you have requested in relation to the degree used for application would require extensive manual calculation. Typically, when processing requests such as yours, we are likely to consider either proposing a charge or declining the request pursuant to section 18(f) of the Act on the basis that the request requires substantial collation or research.

Can you please confirm that you would be willing to pay a charge. In accordance with guidance from the Office of the Ombudsman, the rate we charge at is $38 per half hour, with the first hour free. Alternatively, are you able to reconsider the scope of your request to assist with making it more practically manageable to process? As an example, we can provide you with, at no cost, the upper quartile, lower quartile and median of the weighted GPA only for successful graduate entry BDS applicants for the 2020 and 2021 BDS programmes. Would that suffice?

We will wait to hear back from you before we continue to process your request.

Ngā mihi
Kelsey

Kelsey Kennard
Official Information and Compliance Coordinator

Official Information Requests, Office of the Registrar | University of Otago | Te Whare Wānanga o Otāgo | New Zealand | Aotearoa Email/Īmera [email address]

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Kia ora Ethan

Please see attached our response to your information request dated 26 November 2021 made under the Official Information Act 1982.

Ngā mihi
Kelsey

Kelsey Kennard
Official Information and Compliance Coordinator

Official Information Requests, Office of the Registrar | University of Otago | Te Whare Wānanga o Otāgo | New Zealand | Aotearoa | Email/Īmera [email address]

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Kia ora

 

Thank you for your email.

 

The University is closed for the period 24 December to 4 January, and
staffing levels in the Registrar’s Office will be reduced across the first
half of January, which may delay responses.  For urgent enquiries please
contact:

 

·    24 December to 5 January, or for emergencies –
[1][email address]

·    6 to 7 January – [2][email address]

·    10 to 12 January – [3][email address]

·    13 to 18 January – [4][email address]

 

Official Information Act requests may still be submitted, however please
note, as per the Act, that processing of OIA requests will not occur
between 25 December and 15 January.

 

Kind regards

 

Kelsey

Official Information and Compliance Coordinator

Office of the Registrar

 

References

Visible links
1. mailto:[email address]
2. mailto:[email address]
3. mailto:[email address]
4. mailto:[email address]

Kia ora Ethan

We acknowledge receipt of your Official Information Act request.

If we have any questions or need to seek clarification on any points we will be in touch soon. Otherwise, we will seek to respond to your request as soon as practicable and no later than 20 working days after the date your request was received (by 14 February 2022). Please note that "working days" is as defined in the Act and excludes public holidays and the period between 25 December and 15 January. If we are unable to respond to your request by then, we will notify you of an extension of this timeframe.

Ngā mihi
Kelsey

Kelsey Kennard
Official Information and Compliance Coordinator

Official Information Requests, Office of the Registrar | University of Otago | Te Whare Wānanga o Otāgo | New Zealand | Aotearoa
Email/Īmera [email address]

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Kia ora Ethan

We refer to your information request dated 1 January 2022 made under the Official Information Act 1982 (the Act).

The Act requires that we advise you of our decision no later than 20 working days after the date your request was received. Unfortunately, it will not be possible to meet that time limit. We are therefore writing to notify you, pursuant to section 15A of the Act, of a short extension of the time to make our decision in respect of your request, by a further 2 working days – to 16 February 2022.

This extension is necessary to allow for consultations necessary to make a decision on your request. As you may appreciate our staff are currently engaged in urgent and important work, and necessary consultation is taking a bit longer than normal.

We apologise for the delay and thank you for your patience. We will endeavour to provide the information sooner if possible.

If you are not satisfied with our extension of time, you have the right to make a complaint to the Ombudsman under section 28(3) of the Act. However, we would welcome the opportunity to discuss any concerns with you first.

Ngâ mihi
Mayhaka

Mayhaka Mendis • Manager, Policy and Compliance, Office of the Registrar • Deputy Privacy Officer • Te Whare Wânanga o Ôtâkou, University of Otago • P.O Box 56, Dunedin • Tel +64 3 479 8993

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Kia ora Ethan

Thank you for your patience. Please see attached our response to your information request dated 1 January 2022 made under the Official Information Act 1982.

Ngâ mihi
Kelsey

Kelsey Kennard
Official Information and Compliance Coordinator

Official Information Requests, Office of the Registrar | University of Otago | Te Whare Wânanga o Otâgo | New Zealand | Aotearoa Email/Îmera [University of Otago request email]

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