Ref: 2021-2044

Dear John,

On behalf of the Ministry of Business, Innovation and Employment I
acknowledge your email of 13 April 2021 requesting under the Official
Information Act 1982 (the Act), the following:

“1. Could you please provide any and all documentation and communications
relating to the procurement process of electric vehicles, including but
not limited to Audi eTron, for use in the ministerial fleet.

 

2. Could you please provide any and all documentation and communications
relating to any further planned procurement of electric vehicles,
including but not limited to Audi eTron, for use in the ministerial
fleet.”

Your request is being processed in accordance with the Act and a response
will be sent to you in due course.

If you have any enquiries regarding your request, or its urgency, feel
free to contact us via email at [1][MBIE request email].

Nâku noa, nâ

MINISTERIAL SERVICES

Corporate, Governance and Information

Ministry of Business, Innovation and Employment

Level 4, 15 Stout Street, PO Box 1473, Wellington 6140

NZBN 9429000106078

 

[2]www.govt.nz - your guide to finding and using New Zealand government
services

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files transmitted with it are confidential and solely for the use of the
intended recipient. If you are not the intended recipient or the person
responsible for delivery to the intended recipient, be advised that you
have received this message in error and that any use is strictly
prohibited. Please contact the sender and delete the message and any
attachment from your computer.

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Dear Mr Smith

Please find attached the Ministry’s response to your Information Request
made on 13 April 2021.

 
Kind regards,

 

Ministerial Services
Building, Resources and Markets

Te Puâwai o te Aroha, Pastoral House, 25 The Terrace, Wellington 6011

PO Box 1473, Wellington 6140 New Zealand

E [1][MBIE request email]

T +64 4 472 0030

W [2]www.mbie.govt.nz

 

[3]http://mbieintranet/assets/MBIE-visual-i...

[4]www.govt.nz - your guide to finding and using New Zealand government
services

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Any opinions expressed in this message are not necessarily those of the
Ministry of Business, Innovation and Employment. This message and any
files transmitted with it are confidential and solely for the use of the
intended recipient. If you are not the intended recipient or the person
responsible for delivery to the intended recipient, be advised that you
have received this message in error and that any use is strictly
prohibited. Please contact the sender and delete the message and any
attachment from your computer.

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References

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1. mailto:[MBIE request email]
2. http://www.mbie.govt.nz/
4. http://www.govt.nz/

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Tçnâ koe John,

 

Thank you for your OIA request, which was transferred from the Ministry of
Business Innovation and Employment to the Department of Internal Affairs
on 30 April 2021

 

The Department will provide its response to your request as soon as
practicable and within twenty working days.  The 20^th working day is 28
May 2021

 

Please note that in cases where the Department’s response provides
information that is identified to be of general public interest, the
response may also be published on the Department of Internal Affairs
website.  If the Department publishes its response to your OIA request,
all personal information, including your name and contact details, will be
removed.

 

Nâku, nâ

 

Michelle Reed  [1](she/her)  

Lead Advisor – Official Correspondence

Te Tira Mâtakitaki Governance, Risk & Assurance 
Te Urungi Organisational Strategy and Performance

[2]dia.govt.nz | [3]Facebook
[4]DIA Logo - Black

 

References

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3. https://www.facebook.com/dia.govt.nz/

Dear John Smith

I write in regard to your Official Information Act (OIA) request
transferred to the Department on Internal Affairs on 30 April 2021.

We have undertaken an initial scoping of the information likely to be in
scope of your request as it is currently worded and found the amount of
collation required is substantial. 

The process of electrifying the Crown fleet has been underway for some
time and as currently framed, your request would require over several
years of communications and documents to be searched. Key words such as
“procurement” or “Electric Vehicle” are used frequently in all manner of
Departmental correspondence and documents and would therefore result in a
very substantial volume of information to search through. 

Can you please advise whether you are seeking:

1)  any specific documents or a particular date range you are seeking this
information for 

2) this information specifically in reference to the chauffeur-driven
Crown fleet? 

Alternatively, the Department would be able to provide a summary document
outlining the procurement process for electric vehicles if you wish to
receive this. 

 Unless your request is refined, we are likely to refuse it under section
18(f) of the OIA, which applies where the information cannot be made
available without substantial collation or research. 

Please let us know by 17 May 2021 whether you would like to refine or
clarify your request and, if so, how. A request for a shorter time period
or for specific documents would assist to narrow down the search.

The final date of notifying you of the Department’s decision on your
request as it currently stands is 28 May 2021.

Please note, if you do refine or clarify your request, this will be
considered to be a new request for the purpose of calculating the maximum
statutory timeframe for response—as set out in section 15(1AA) of the OIA.

Ngâ mihi

 

Ministerial and Secretariat Services

Te Tari Taiwhenua | Department of Internal Affairs

Level 4, 45 Pipitea St, Wellington 6011

[1]www.dia.govt.nz

 

 

From: OIA <[email address]>
Sent: Friday, 30 April 2021 2:28 PM
To: '[FYI request #15159 email]'
<[FYI request #15159 email]>
Subject: Your Official Information Act request OIA2021-0619

 

Tçnâ koe John,

Thank you for your OIA request, which was transferred from the Ministry of
Business Innovation and Employment to the Department of Internal Affairs
on 30 April 2021

The Department will provide its response to your request as soon as
practicable and within twenty working days. The 20^th working day is 28
May 2021

Please note that in cases where the Department’s response provides
information that is identified to be of general public interest, the
response may also be published on the Department of Internal Affairs
website. If the Department publishes its response to your OIA request, all
personal information, including your name and contact details, will be
removed.

Nâku, nâ

Michelle Reed [2](she/her)

Lead Advisor – Official Correspondence

Te Tira Mâtakitaki Governance, Risk & Assurance
Te Urungi Organisational Strategy and Performance

[3]dia.govt.nz | [4]Facebook
[5]DIA Logo - Black

References

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1. file:///tmp/www.dia.govt.nz
2. https://ssc.govt.nz/our-work/diversity-a...
3. http://www.dia.govt.nz/
4. https://www.facebook.com/dia.govt.nz/

 

Dear John Smith

 

As we have not heard back from you in response to our email of 10 May
2021, we are following-up with you whether you would like to refine your
Official Information Act request to the Department of Internal Affairs.

 

As indicated in our previous email, your request as it currently stands is
likely to be declined due to the substantial collation required to
respond.

 

If you wish to refine the scope of your request, please reply by the end
of the day tomorrow Friday 21 May 2021, and we will treat this as a new
Official Information Act request.

 

Ngâ mihi

 

 

Ministerial and Secretariat Services

Te Tari Taiwhenua | Department of Internal Affairs

Level 4, 45 Pipitea St, Wellington 6011

[1]www.dia.govt.nz

 

[2]Logo-test[3]cid:image002.png@01D3A712.82E40D70

 

 

 

Sent: Monday, 10 May 2021 4:29 PM
To: [4][FOI #15159 email]
Subject: RE: Your Official Information Act request OIA2021-0619

 

Dear John Smith

I write in regard to your Official Information Act (OIA) request
transferred to the Department on Internal Affairs on 30 April 2021.

We have undertaken an initial scoping of the information likely to be in
scope of your request as it is currently worded and found the amount of
collation required is substantial. 

The process of electrifying the Crown fleet has been underway for some
time and as currently framed, your request would require over several
years of communications and documents to be searched. Key words such as
“procurement” or “Electric Vehicle” are used frequently in all manner of
Departmental correspondence and documents and would therefore result in a
very substantial volume of information to search through. 

Can you please advise whether you are seeking:

1)  any specific documents or a particular date range you are seeking this
information for 

2) this information specifically in reference to the chauffeur-driven
Crown fleet? 

Alternatively, the Department would be able to provide a summary document
outlining the procurement process for electric vehicles if you wish to
receive this. 

 Unless your request is refined, we are likely to refuse it under section
18(f) of the OIA, which applies where the information cannot be made
available without substantial collation or research. 

Please let us know by 17 May 2021 whether you would like to refine or
clarify your request and, if so, how. A request for a shorter time period
or for specific documents would assist to narrow down the search.

The final date of notifying you of the Department’s decision on your
request as it currently stands is 28 May 2021.

Please note, if you do refine or clarify your request, this will be
considered to be a new request for the purpose of calculating the maximum
statutory timeframe for response—as set out in section 15(1AA) of the OIA.

Ngâ mihi

 

Ministerial and Secretariat Services

Te Tari Taiwhenua | Department of Internal Affairs

Level 4, 45 Pipitea St, Wellington 6011

[5]www.dia.govt.nz

 

 

From: OIA <[6][email address]>
Sent: Friday, 30 April 2021 2:28 PM
To: '[FOI #15159 email]'
<[7][FOI #15159 email]>
Subject: Your Official Information Act request OIA2021-0619

 

Tçnâ koe John,

Thank you for your OIA request, which was transferred from the Ministry of
Business Innovation and Employment to the Department of Internal Affairs
on 30 April 2021

The Department will provide its response to your request as soon as
practicable and within twenty working days. The 20^th working day is 28
May 2021

Please note that in cases where the Department’s response provides
information that is identified to be of general public interest, the
response may also be published on the Department of Internal Affairs
website. If the Department publishes its response to your OIA request, all
personal information, including your name and contact details, will be
removed.

Nâku, nâ

Michelle Reed [8](she/her)

Lead Advisor – Official Correspondence

Te Tira Mâtakitaki Governance, Risk & Assurance
Te Urungi Organisational Strategy and Performance

[9]dia.govt.nz | [10]Facebook
[11]DIA Logo - Black

References

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1. file:///tmp/www.dia.govt.nz
4. mailto:[FOI #15159 email]
5. file:///tmp/www.dia.govt.nz
6. mailto:[email address]
7. mailto:[FOI #15159 email]
8. https://ssc.govt.nz/our-work/diversity-a...
9. http://www.dia.govt.nz/
10. https://www.facebook.com/dia.govt.nz/

Dear John Smith

 

Please find attached a letter of reply to your Official Information Act
request transferred to the Department of Internal Affairs on 30 April
2021.

 

Ngā mihi

 

Ministerial and Secretariat Services

Te Tari Taiwhenua | Department of Internal Affairs

Level 4, 45 Pipitea St, Wellington 6011

[1]www.dia.govt.nz

 

[2]Logo-test[3]cid:image002.png@01D3A712.82E40D70

 

 

References

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Good afternoon John Smith

 

Ministerial and Secretariat Services are undertaking a process to
proactively release our OIA responses where appropriate.  Your Official
Information Act request (OIA 0619) to the Department of Internal Affairs
(the Department) has been identified as suitable for proactive release on
the Department’s website.  Please be advised that our response to your
request, which we provided to you on 26 May 2021 will be posted to the
Department’s website here [1]Official Information Act Requests -
dia.govt.nz within the next four weeks. Your name and identifying details
will be redacted prior to release.

 

A copy of the response sent to you is attached for your reference.

 

If you have any questions regarding this release, please contact MaSS at
[2][email address]

 

 

Ciara Lee | Lead Advisor Official Correspondence

Ministerial and Secretariat Services

Te Tari Taiwhenua | Department of Internal Affairs

Level 4, 45 Pipitea St, Wellington 6011

[3]www.dia.govt.nz

 

References

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2. mailto:[email address]
3. file:///tmp/www.dia.govt.nz