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Best Practice: Archiving, Storage, Biobanking of Human Tissue for Diagnostic Purposes

Amy S Van Wey Lovatt made this Official Information request to Hawke's Bay District Health Board

This request has an unknown status. We're waiting for Amy S Van Wey Lovatt to read a recent response and update the status.

From: Amy S Van Wey Lovatt

Dear Hawke's Bay District Health Board,

Request 1:
I am writing to request a copy of the HBDHB best practice protocol for the archiving, storage, or biobanking of human tissue for diagnostic purposes, whether they are formalin fixed, paraffin embedded or pathology slides, and the standards, legislation or scientific evidence which provides the basis for the HBDHB protocol.

Request 2:
Is the HBDHB best practice protocol for the archiving, storage, or biobanking of human tissue for diagnostic purposes, whether they are formalin fixed, paraffin embedded or pathology slides, is a standard which is universally adopted by all NZ DHB's and medical laboratories, or does each DHB or medical laboratory determine their own best practice?

Request 3:
Please explain the potential hazards of leaving formalin fixed, paraffin embedded or pathology slides in an unsecure, non-temperature regulated environment (say a on an employee's desk outside of the laboratory) for 2 months.

Request 4:
Please provide me with the name of the independent agency or agencies which provides oversight for medical laboratories in NZ.

Thank you for your assistance in this matter. Please note, this request is for my information and is not a reflection upon the practices at HBDHB but to ascertain if there is a universal standard within NZ. I will be making this same request to every DHB in NZ.

Kindest regards,
Amy S Van Wey Lovatt
(A NZ Citizen)

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From: Official Information Act
Hawke's Bay District Health Board

Dear Amy

I refer to your Official Information Act request dated 11 March 2020where you requested information regarding human tissue for diagnostic purposes from Hawke’s Bay District Health Board (HBDHB).

Under the Official Information Act 1982, we have 20 working days from receipt of your request to respond. Therefore we anticipate a response back to you by 8 April 2020.

If we are unable to respond to your request by then, we will notify you of an extension of that timeframe. If any additional factors come to light which are relevant to your request, please do not hesitate to contact us so that these can be taken into account.

Nâku noa, nâ
Chris Lord
Communications Team
Please note my usual hours of work are: Monday, Tuesday 8:00am – 12 noon; Wednesday, Thursday, Friday 8:00am – 4:30pm
Hawke's Bay District Health Board
Private Bag 9014, Hastings 4156
T: 06 878 8109 ext 4658
W: www.hawkesbay.health.nz   www.ourhealthhb.nz

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From: Official Information Act
Hawke's Bay District Health Board

Dear Amy

Due to Hawke's Bay DHB's focus in providing critical care in response to the COVID-19 crisis it is necessary to extend the time required for your information request.

In accordance with section 15A of the Official Information Act, as the information cannot reasonably be provided by the necessary people without unreasonably interfering with our operations, and/or the consultations necessary to make a decision on your request, a response cannot be provided within the original timeframe. As such, we expect that a decision will be made on your request and communicated to you by 30 June 2020.

If we are able to respond to your request earlier we will do so.

If we are unable to respond to your request by then, we will notify you of an further extension of that timeframe. If any additional factors come to light which are relevant to your request, please do not hesitate to contact us so that these can be taken into account.

Kind Regards
Chris Lord
Communications
Hawke's Bay DHB

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From: Chris Lord
Hawke's Bay District Health Board


Attachment Picture Device Independent Bitmap 1.jpg
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Attachment OIA2020041 Control of Records Policy.pdf
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Dear Amy
 
Attached please find a response to your Official Information Act Request
re tissue for diagnostic purposes.
 
Âku mihi nui ki a koe.
Nâku, nâ
Chris
Chris Lord
Communications Team
Phone: 06 878 8109 ext 4658
Please note my usual hours of work are: Monday, Tuesday 8:00am – 12 noon;
Wednesday, Thursday, Friday 8:00am – 4:30pm
Hawke's Bay District Health Board
W: [1]www.hawkesbay.health.nz    [2]www.ourhealthhb.nz
 
 
 
 

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From: Amy S Van Wey Lovatt

Dear Chris Lord,

Thank you for the attached policy, which is helpful. However, it appears that the written response to my request was not uploaded.

Yours sincerely,

Amy S Van Wey Lovatt

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From: Official Information Act
Hawke's Bay District Health Board


Attachment OIA2020041 HBDHB COO Final Response.pdf
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Good morning Amy

Attached is the covering response letter.

Āku mihi nui ki a koe.
Nāku, nā
Chris
Chris Lord
Content and Publications Advisor, Communications Team
Phone: 06 878 8109 ext 4658
[mobile number]

Please note my usual hours of work are: Monday, Tuesday 8:00am – 12 noon; Wednesday, Thursday, Friday 8:00am – 4:30pm
Hawke's Bay District Health Board
W: www.hawkesbay.health.nz   www.ourhealthhb.nz

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