Printed from https://fyi.org.nz/request/10460-incident-management-system-selection?unfold=1 on November 22, 2024 09:53

Incident Management System Selection

Alan Thompson made this Official Information request to Fire and Emergency New Zealand

The request was partially successful.

From: Alan Thompson

Dear Fire and Emergency New Zealand,

In ”Leader’s Update” issue #3 (15 March 2019) it was stated that:
- “In a large multi-agency event we will continue to use CIMS”;
- “FENZ is working on a system for managing our own large incidents”; and
- “AIIMS has been chosen as the best option for our organisation”.

Under the provisions of the official Information Act I request the following information:

1. The names of all of the incident management systems that were considered when the choice was made that AIIMS was “the best option”; and

2. A copy of the formal evaluation that was undertaken during this evaluation and selection including:
- the documented User Requirements (for the required incident management system);
- the evaluation criteria and weightings;
- the scoring for each of the systems evaluated against each criteria;
- the analysis and decision as to the “best option”; and
- the recommendation and supporting discussion as documented in the evaluation report.

3. In the unlikely event that a formal and considered evaluation of incident management systems was not undertaken, please provide copies of any documentation (eg reports, memos, emails, etc) that formed and supported the recommendation for AIIMS.as the "best option".

Thank you.

Yours faithfully,

Alan Thompson

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From: Web Communications
Fire and Emergency New Zealand

Thank you for your email.

This is to confirm that your request has been received and has been passed
on to the relevant team.

 

They will respond to you in the next two business working days.

 

Kind regards,

New Zealand Fire Service.

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From: Robinson, Louise
Fire and Emergency New Zealand

Dear Alan
This is to acknowledge receipt of your information request dated 5 June 2019.
In accordance with section 15 of the Official Information Act 1982 we will try to respond to your request as soon as possible and in any event no later than 20 working days after the day your request was received.
If we are unable to respond to your request by then, we will notify you of an extension of that timeframe.
We will contact you if we require further information to clarify, or to enable us to process, your request.
If any additional factors come to light which are relevant to your request, please do not hesitate to contact us so that these can be taken into account.
Kind regards
Louise

Louise Robinson
Ministerial Services Coordinator, Executive & Ministerial Services
Office of the Chief Executive

 
 M: 021 833 640
 P: 04 496 3694  
[email address]
 www.fireandemergency.nz

-----Original Message-----
From: Alan Thompson [mailto:[FOI #10460 email]]
Sent: Wednesday, 5 June 2019 4:35 PM
To: Web Communications <[FENZ request email]>
Subject: Official Information request - Incident Management System Selection

Dear Fire and Emergency New Zealand,

In ”Leader’s Update” issue #3 (15 March 2019) it was stated that:
- “In a large multi-agency event we will continue to use CIMS”; -“FENZ is working on a system for managing our own large incidents”; and -“AIIMS has been chosen as the best option for our organisation”.

Under the provisions of the official Information Act I request the following information:

1.The names of all of the incident management systems that were considered when the choice was made that AIIMS was “the best option”; and

2.A copy of the formal evaluation that was undertaken during this evaluation and selection including:
- the documented User Requirements (for the required incident management system);
- the evaluation criteria and weightings;
- the scoring for each of the systems evaluated against each criteria;
- the analysis and decision as to the “best option”; and
- the recommendation and supporting discussion as documented in the evaluation report.

3. In the unlikely event that a formal and considered evaluation of incident management systems was not undertaken, please provide copies of any documentation (eg reports, memos, emails, etc) that formed and supported the recommendation for AIIMS.as the "best option".

Thank you.

Yours faithfully,

Alan Thompson

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From: Fett, Ethan
Fire and Emergency New Zealand

Attachment image001.png
17K Download

Attachment 2019.8883 Response letter.pdf
68K Download View as HTML

Attachment OIA 2019.8333 Documents.pdf
6.8M Download View as HTML

Good evening Alan,

 

Please find attached a response from Raewyn Bleakely Deputy Chief
Executive, Office of the Chief Executive, to your official information
request.

 

Kind regards,

 

Ethan Fett

Advisor, Executive & Ministerial Services
Office of the Chief Executive

[1]Description: Cato Server:WORK IN PROGRESS:FENZ:FENZ_Assets:FENZ
Logos:FENZ logos _Supplied to FENZ:FENZ Logos png:FENZ
Logo_CMYK.png [2][email address]

 [3]www.fireandemergency.nz

 

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--------------------------------------------------------------------------------------------------------------------
Notice:  This email and any attachments may contain information that is
confidential or the subject of legal privilege.
If you received it in error:
        1. Please let us know immediately by return email and then delete
the email and your reply.  
        2. You must not use, copy or disclose any of the information
contained in this email.
There is no warranty that this email is error or virus free.
If this is a private communication, it does not represent the views of the
organisation.

References

Visible links
2. mailto:[email address]
3. http://www.fireandemergency.nz/
4. http://www.facebook.com/fireandemergencynz
5. http://www.youtube.com/fireandemergencynz
6. http://www.twitter.com/FireEmergencyNZ
7. http://www.instagram.com/fireandemergenc...
8. http://www.linkedin.com/company/fireande...
9. http://www.fireandemergency.nz/

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From: Alan Thompson

Dear Ms Bleakely,

Thank you for the information provided in response to my OIA request. This comprised a series of papers prepared in 2017 prepared by an external contractor that undertook a comparative and functional analysis of CIMS, AIIMS and NIMS/ICS.

I have taken from this response that FENZ did not undertake a formal selection process when determining that AIIMS was the “best option” in that you have not provided any information as requested including:
- the documented User Requirements (for the required incident management system);
- the evaluation criteria and weightings;
- the scoring for each of the systems evaluated against each criteria;
- the analysis and decision as to the “best option”; and
- the recommendation and supporting discussion as documented in the evaluation report.

Please advise further if this assumption is not correct.

Yours sincerely,

Alan Thompson

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