Good morning Luke

Thanks for your email. I am forwarding to our staff member responsible for LOGIMA requests for response.

Kind regards
Evelyn

l EVELYN FINLAYSON l Business Support Officer l
l Manawatu District Council l Private Bag 10001 l Feilding 4743 l
l P: 06 323 0000 l www.mdc.govt.nz l

"Our people delivering great service to our community."

-----Original Message-----
From: L Bailey <[FYI request #10029 email]>
Sent: Sunday, 7 April 2019 3:52 PM
To: MDC Public Enquiries <[Manawatu District Council request email]>
Subject: Official Information request - Makino Pool Closures 2016-19

Dear Manawatu District Council

Are you able to provide the following information for the last 3 years? Ideally it would be great if I could get some kind of Excel spreadsheet with the data.

1) How many times has the Makino aquatic centre been closed or partially closed to the public?

2)What were the dates and durations of these closures?

3)What were the reasons behind them? (E.g swim event, contamination, equipment failure etc)

4)What were costs (cleanup and operational costs) of each closure?

Thanks

Luke Bailey

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Good afternoon Luke

 

I tried to reply a little earlier today, but am unsure if it got to you. 
My reply was similar to below:

 

We have received your request of 8 April.  Due to the detail requested,
there will be significant work to provide you with the information sought.
Our staff have estimated that there is a large amount of detail required,
and approximately 12 hours will be involved.

 

Our Fees and Charges document on our website sets out the charges for
undertaking LGOIMA requests. Please go to
[1]http://www.mdc.govt.nz/Forms_Documents/F...
for full details.

Below is a snip of the relevant section.

 

On this basis the first hour would be free of charge, and there would be
22 half hours (11 hours total) @$42 per half hour = $924 incl GST.

Further charges could be made for copying and printing, as required.

 

Please advise if you wish to proceed with your request, on this basis.

 

regards

--------------------------------------------------------------------------

 

l LORRAINE (elle) THOMPSON l Executive Assistant to the Chief Executive l
l Manawatu District Council l  Private Bag 10001 l  Feilding 4743 l
l P: (06) 323 0000 l [2]www.mdc.govt.nz l

 

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Good morning Luke

The information you request is held in various forms, and we have no issue in releasing it.

However, it is not kept in the form that you are asking.

We keep a spreadsheet that records major events and closures, however to get the level of maintenance and contamination that you are seeking would require a staff member to be dedicated to going back through record sheets for every single day, over each year. You are requesting a three year period, so an average of 4 hours per year is not unreasonable.

The level of detail you are seeking far exceeds the reporting required for our annual Poolsafe accreditation with Recreation Aotearoa.

The rates set out in our fees and charges are reviewed annually, and passed by Council as the costs of staff time, and materials.

Our community Facilities Manager, Mathew Bayliss, is more than happy to discuss your request by phone.

regards

l LORRAINE (elle) THOMPSON l Executive Assistant to the Chief Executive l
l Manawatu District Council l Private Bag 10001 l Feilding 4743 l
l P: (06) 323 0000 l www.mdc.govt.nz l

"Our people delivering great service to our community."

-----Original Message-----
From: L Bailey [mailto:[FOI #10029 email]]
Sent: Friday, 12 April 2019 6:13 AM
To: Lorraine Thompson <[email address]>
Subject: Re: LGOIMA Request - Makino Pool Closures

Hi Lorraine

Thank you for your prompt response.

I don't feel the cost or time estimation is anywhere near actual or reasonable costs and an extremely disappointed that you're charging an exorbitant fee for information that should be easily retrievable.

Considering the closures for events, contamination and maintenance over the last couple of months I'd suggest it would be very much in the public interest to release this.

Are you able to shed any light on why it will take so long and be so difficult to collate the data?

Regards

Luke Doidge-Bailey

-----Original Message-----

Good afternoon Luke

I tried to reply a little earlier today, but am unsure if it got to you. My reply was similar to below:

We have received your request of 8 April. Due to the detail requested, there will be significant work to provide you with the information sought.
Our staff have estimated that there is a large amount of detail required, and approximately 12 hours will be involved.

Our Fees and Charges document on our website sets out the charges for undertaking LGOIMA requests. Please go to [1]http://www.mdc.govt.nz/Forms_Documents/F...
for full details.

Below is a snip of the relevant section.

On this basis the first hour would be free of charge, and there would be
22 half hours (11 hours total) @$42 per half hour = $924 incl GST.

Further charges could be made for copying and printing, as required.

Please advise if you wish to proceed with your request, on this basis.

regards

--------------------------------------------------------------------------

l LORRAINE (elle) THOMPSON l Executive Assistant to the Chief Executive l l Manawatu District Council l Private Bag 10001 l Feilding 4743 l l P: (06) 323 0000 l [2]www.mdc.govt.nz l

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #10029 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

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If you have received this message in error please notify the sender immediately and erase all copies of the message and attachments.

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hide quoted sections

Good afternoon Luke
Please see attached the spreadsheet that lists the pool closures, which pools and the dates.
I trust this is helpful to your request.

l LORRAINE (elle) THOMPSON l Executive Assistant to the Chief Executive l
l Manawatu District Council l Private Bag 10001 l Feilding 4743 l
l P: (06) 323 0000 l www.mdc.govt.nz l

"Our people delivering great service to our community."

-----Original Message-----
From: L Bailey [mailto:[FOI #10029 email]]
Sent: Friday, 12 April 2019 2:18 PM
To: Lorraine Thompson <[email address]>
Subject: RE: LGOIMA Request - Makino Pool Closures

Hi Lorraine

I'd be happy with just the spreadsheet showing the closures if you are able to provide that?

Regards

Luke

-----Original Message-----

Good morning Luke

The information you request is held in various forms, and we have no issue in releasing it.

However, it is not kept in the form that you are asking.

We keep a spreadsheet that records major events and closures, however to get the level of maintenance and contamination that you are seeking would require a staff member to be dedicated to going back through record sheets for every single day, over each year. You are requesting a three year period, so an average of 4 hours per year is not unreasonable.

The level of detail you are seeking far exceeds the reporting required for our annual Poolsafe accreditation with Recreation Aotearoa.

The rates set out in our fees and charges are reviewed annually, and passed by Council as the costs of staff time, and materials.

Our community Facilities Manager, Mathew Bayliss, is more than happy to discuss your request by phone.

regards

l LORRAINE (elle) THOMPSON l Executive Assistant to the Chief Executive l l Manawatu District Council l Private Bag 10001 l Feilding 4743 l l P: (06) 323 0000 l www.mdc.govt.nz l

"Our people delivering great service to our community."

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #10029 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

This message may contain privileged and confidential information intended only for the use of the addressee(s) named above. If you are not an intended recipient of this message you are hereby notified that any use, dissemination, distribution or reproduction of this message is prohibited.

If you have received this message in error please notify the sender immediately and erase all copies of the message and attachments.

Any views expressed in this message are those of the individual sender and may not necessarily reflect the views of Manawatu District Council.

This email has been scrubbed for your protection by Barracuda Email Filter @ Advantage.

hide quoted sections