Printed from https://fyi.org.nz/request/best_practice_archiving_storage_6?unfold=1 on November 22, 2024 10:47

Best Practice: Archiving, Storage, Biobanking of Human Tissue for Diagnostic Purposes

Amy S Van Wey Lovatt (Account suspended) made this Official Information request to South Canterbury District Health Board

South Canterbury District Health Board did not have the information requested.

From: Amy S Van Wey Lovatt (Account suspended)

Dear DHB,

Request 1:
I am writing to request a copy of the your DHB's best practice protocol for the archiving, storage, or biobanking of human tissue for diagnostic purposes, whether they are formalin fixed, paraffin embedded or pathology slides, and the standards, legislation or scientific evidence which provides the basis for your DHB's protocol.

Request 2:
Is your DHB protocol for the archiving, storage, or biobanking of human tissue for diagnostic purposes, whether they are formalin fixed, paraffin embedded or pathology slides, based on a universally adopted standard within NZ or has your DHB determined its own policy.

Request 3:
Please explain the potential hazards of leaving formalin fixed, paraffin embedded or pathology slides in an unsecure, non-temperature and non-humidity regulated environment for 2 months over a NZ summer: say a on an employee's desk which is open to the public and in a repurposed house adjacent to the hospital from mid December to late February.

Request 4:
Please provide me with the name of the independent agency or agencies which provides oversight for your medical laboratory.

Thank you for your assistance in this matter. Please note, I have made this same request to every DHB in NZ in order to ascertain if there is a universal standard within NZ and also to determine if every DHB is familiar with the hazards associated with mishandling of pathology specimens.

Yours faithfully,

Amy S Van Wey Lovatt

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From: Dawne Tuite
South Canterbury District Health Board

Attachment Response letter.pdf
136K Download View as HTML

Afternoon Amy,

 

Please find attached our response to your OIA Request – Best Practice:
Archiving, Storage, Biobanking of Human Tissue for Diagnostic Purposes

 

Kind Regards

 

Dawne Tuite

SLT Administrator – DDI (03) 687 2383

South Canterbury District Health Board

Private Bag 911, Timaru

 

#####################################################################################
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This e-mail message and any accompanying attachments may contain information that is IN-CONFIDENCE and subject to legal and medical privilege.
If you are not the intended recipient, do not read, use, disseminate, distribute or copy this message or attachment.
If you received this email in error, please notify the sender immediately and delete this message.
SOUTH CANTERBURY DISTRICT HEALTH BOARD reserves the right to monitor all email communications through its network. Any views expressed in this message are those of the individual sender, except where, the message states otherwise and the sender is authorised to state them to be the views of any such entity.
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From: Amy S Van Wey Lovatt (Account suspended)

Dear Dawne Tuite,

Thank you for responding to my OIA request. Given that your DHB contracts out their pathology services, I respectfully request that your DHB transfer my OIA request to the appropriate agency, pursuant to section 14 of the OIA.

Yours sincerely,

Amy S Van Wey Lovatt

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From: Amy S Van Wey Lovatt (Account suspended)

Dear Dawne Tuite,

This is a gentle reminder that I am still waiting for the information I requested in March 2020.

I have been reviewing the interpretation section of the OIA, which states:
(5) Any information held by an independent contractor engaged by any department or Minister of the Crown or organisation in his capacity as such contractor shall, for the purposes of this Act, be deemed to be held by the department or Minister of the Crown or organisation.

Thus, this means that even if SCDHB contracts out their laboratory services, SCDHB is still responsible for providing the information. I will be happy to provide another 5 working days to SCDHB to provide a response to my OIA request to avoid any complaints to the Ombudsman.

Yours sincerely,

Amy S Van Wey Lovatt

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From: Dawne Tuite
South Canterbury District Health Board

Thank you for your email.

 

I am away Friday  26 June and Monday 29 June 2020, will be back on Tuesday
30 June 2020.

 

If you require anything urgent in my absence, please contact Sheila van
den Heever ([email address])

 

 

Thank you

 

Dawne Tuite

SLT Administrator

South Canterbury District Health Board

Private Bag 911, Timaru

 

 

#####################################################################################
Statement of confidentiality:

This e-mail message and any accompanying attachments may contain information that is IN-CONFIDENCE and subject to legal and medical privilege.
If you are not the intended recipient, do not read, use, disseminate, distribute or copy this message or attachment.
If you received this email in error, please notify the sender immediately and delete this message.
SOUTH CANTERBURY DISTRICT HEALTH BOARD reserves the right to monitor all email communications through its network. Any views expressed in this message are those of the individual sender, except where, the message states otherwise and the sender is authorised to state them to be the views of any such entity.
#####################################################################################

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From: Dawne Tuite
South Canterbury District Health Board

Attachment OIA Request.html
3K Download

Attachment Response letter.pdf
134K Download View as HTML

Hi Amy

Is this not the response that I sent back to you on 11 May 2020 (see attached). I still have another request asking that all DHB Policies, be made publicly available, just waiting for response to be approved then I will forward this to you.

Kind Regards

Dawne Tuite
SLT Administrator – DDI (03) 687 2383
South Canterbury District Health Board
Private Bag 911, Timaru

-----Original Message-----
From: Amy S Van Wey Lovatt <[FOI #12525 email]>
Sent: Monday, 29 June 2020 11:58 a.m.
To: Dawne Tuite <[email address]>
Subject: Re: OIA Request

Dear Dawne Tuite,

This is a gentle reminder that I am still waiting for the information I requested in March 2020.

I have been reviewing the interpretation section of the OIA, which states:
(5) Any information held by an independent contractor engaged by any department or Minister of the Crown or organisation in his capacity as such contractor shall, for the purposes of this Act, be deemed to be held by the department or Minister of the Crown or organisation.

Thus, this means that even if SCDHB contracts out their laboratory services, SCDHB is still responsible for providing the information. I will be happy to provide another 5 working days to SCDHB to provide a response to my OIA request to avoid any complaints to the Ombudsman.

Yours sincerely,

Amy S Van Wey Lovatt

-----Original Message-----

Afternoon Amy,

 

Please find attached our response to your OIA Request – Best Practice:
Archiving, Storage, Biobanking of Human Tissue for Diagnostic Purposes

 

Kind Regards

 

Dawne Tuite

SLT Administrator – DDI (03) 687 2383

South Canterbury District Health Board

Private Bag 911, Timaru

 

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #12525 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

#####################################################################################
Statement of confidentiality:

This e-mail message and any accompanying attachments may contain information that is IN-CONFIDENCE and subject to legal and medical privilege.
If you are not the intended recipient, do not read, use, disseminate, distribute or copy this message or attachment.
If you received this email in error, please notify the sender immediately and delete this message.
SOUTH CANTERBURY DISTRICT HEALTH BOARD reserves the right to monitor all email communications through its network. Any views expressed in this message are those of the individual sender, except where, the message states otherwise and the sender is authorised to state them to be the views of any such entity.
#####################################################################################

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From: Amy S Van Wey Lovatt (Account suspended)

Dear Dawne Tuite,

Indeed you did provide a response on 11 Mat 2020, however the reason for refusal was not lawful under the OIA. Specifically, the interpretation section of the OIA, states:
(5) Any information held by an independent contractor engaged by any department or Minister of the Crown or organisation in his capacity as such contractor shall, for the purposes of this Act, be deemed to be held by the department or Minister of the Crown or organisation.

Thus, this means that even if a DHB contracts out their laboratory services, the DHB is still responsible for providing the information. I will be happy to provide another 5 working days to provide a response to my OIA request to avoid any complaints to the Ombudsman.

Yours sincerely,

Amy S Van Wey Lovatt

Link to this

From: Dawne Tuite
South Canterbury District Health Board

Attachment RE OIA Request.txt
1K Download View as HTML

Morning Amy

I'm sorry but I am somewhat confused over exactly which OIA you are referring to, as I thought we had answered everything in relation to this OIA (see confirmed email from yourself dated 23 June 2020)?

Kind Regards

Dawne Tuite
SLT Administrator – DDI (03) 687 2383
South Canterbury District Health Board
Private Bag 911, Timaru

-----Original Message-----
From: Amy S Van Wey Lovatt <[FOI #12525 email]>
Sent: Wednesday, 1 July 2020 7:27 a.m.
To: Dawne Tuite <[email address]>
Subject: RE: OIA Request

Dear Dawne Tuite,

Indeed you did provide a response on 11 Mat 2020, however the reason for refusal was not lawful under the OIA. Specifically, the interpretation section of the OIA, states:
(5) Any information held by an independent contractor engaged by any department or Minister of the Crown or organisation in his capacity as such contractor shall, for the purposes of this Act, be deemed to be held by the department or Minister of the Crown or organisation.

Thus, this means that even if a DHB contracts out their laboratory services, the DHB is still responsible for providing the information. I will be happy to provide another 5 working days to provide a response to my OIA request to avoid any complaints to the Ombudsman.

Yours sincerely,

Amy S Van Wey Lovatt

-----Original Message-----

Hi Amy

Is this not the response that I sent back to you on 11 May 2020 (see attached). I still have another request asking that all DHB Policies, be made publicly available, just waiting for response to be approved then I will forward this to you.

Kind Regards

Dawne Tuite
SLT Administrator – DDI (03) 687 2383
South Canterbury District Health Board
Private Bag 911, Timaru

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #12525 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

#####################################################################################
Statement of confidentiality:

This e-mail message and any accompanying attachments may contain information that is IN-CONFIDENCE and subject to legal and medical privilege.
If you are not the intended recipient, do not read, use, disseminate, distribute or copy this message or attachment.
If you received this email in error, please notify the sender immediately and delete this message.
SOUTH CANTERBURY DISTRICT HEALTH BOARD reserves the right to monitor all email communications through its network. Any views expressed in this message are those of the individual sender, except where, the message states otherwise and the sender is authorised to state them to be the views of any such entity.
#####################################################################################

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