Printed from https://fyi.org.nz/request/best_practice_archiving_storage_3?unfold=1 on November 22, 2024 17:50

Best Practice: Archiving, Storage, Biobanking of Human Tissue for Diagnostic Purposes

Amy S Van Wey Lovatt (Account suspended) made this Official Information request to MidCentral District Health Board

The request was successful.

From: Amy S Van Wey Lovatt (Account suspended)

Dear DHB,

Request 1:
I am writing to request a copy of the your DHB's best practice protocol for the archiving, storage, or biobanking of human tissue for diagnostic purposes, whether they are formalin fixed, paraffin embedded or pathology slides, and the standards, legislation or scientific evidence which provides the basis for your DHB's protocol.

Request 2:
Is your DHB protocol for the archiving, storage, or biobanking of human tissue for diagnostic purposes, whether they are formalin fixed, paraffin embedded or pathology slides, based on a universally adopted standard within NZ or has your DHB determined its own policy.

Request 3:
Please explain the potential hazards of leaving formalin fixed, paraffin embedded or pathology slides in an unsecure, non-temperature and non-humidity regulated environment for 2 months over a NZ summer: say a on an employee's desk which is open to the public and in a repurposed house adjacent to the hospital from mid December to late February.

Request 4:
Please provide me with the name of the independent agency or agencies which provides oversight for your medical laboratory.

Thank you for your assistance in this matter. Please note, I have made this same request to every DHB in NZ in order to ascertain if there is a universal standard within NZ and also to determine if every DHB is familiar with the hazards associated with mishandling of pathology specimens.

Yours faithfully,

Amy S Van Wey Lovatt

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From: OIA
MidCentral District Health Board

Thank you for your OIA request. We will endeavour to respond to it as soon as possible and in any event within the next 20 working days. If we are unable to respond to your request by then, we will notify you of an extension of that timeframe. If any additional factors come to light which are relevant to your request, please do not hesitate to contact us so that these can be taken into account.

We operate a proactive release policy where the DHB publishes information on this website. As part of the policy we publish selected OIA responses that may be of public interest. We may publish the OIA response we send to you with your personal details redacted.

Regards, Zelda Rogers

Administration Records Officer

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From: Amy S Van Wey Lovatt (Account suspended)

Dear OIA,

Good day. This is just a gentle reminder that I am still waiting for a response to my OIA request. In the event that your DHB contracts out your pathology services, I respectfully request that your DHB transfer my OIA request to the appropriate agency, pursuant to section 14 of the OIA.

Yours sincerely,

Amy S Van Wey Lovatt

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From: OIA
MidCentral District Health Board

Thank you for your OIA request. We will endeavour to respond to it as soon as possible. However, as an essential service, MidCentral DHB’s priority is the COVID-19 pandemic. We may be unable to respond to your request within the required 20 working days and we will notify you of an extension of that timeframe. If any additional factors come to light which are relevant to your request, please do not hesitate to contact us so that these can be taken into account.

We operate a proactive release policy where the DHB publishes information on this website. As part of the policy we publish selected OIA responses that may be of public interest. We may publish the OIA response we send to you with your personal details redacted.

Regards, Zelda Rogers

Administration Records Officer

################################################################################
Attention:
This e-mail message and any attachments contain information that is confidential and may be subject to Legal and Medical privilege.
If you are not the intended recipient, you must not peruse, use, pass on or copy this message or any attachments.
If you have received this e-mail in error, please notify us by return e-mail and erase all copies of this message including any attachments.
MidCentral District Health Board does not accept any liability in respect of any virus which is not detected.

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From: OIA
MidCentral District Health Board

Attachment Official Information Act Requests responses.txt
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Attachment Van Wey Lovatt Pathology Request 2.pdf
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Attachment Van Wey Lovatt Pathology Request.pdf
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Dear Amy
A reply was sent to your request 16/4/2020 as per attached

Regards

Zelda Rogers | Administration Records Officer, Board Office
MidCentral District Health Board, PO Box 2056, Heretaunga Street, Palmerston North 4440
Ph (06) 350 8915 | Fax (06) 355 0616
Email [email address]| Web www.midcentraldhb.govt.nz

"Quality Living - Healthy Lives - Well Communities"

-----Original Message-----
From: Amy S Van Wey Lovatt <[FOI #12522 email]>
Sent: Friday, 29 May 2020 1:10 p.m.
To: OIA <[email address]>
Subject: Re: OIA Acknowledgement

Dear OIA,

Good day. This is just a gentle reminder that I am still waiting for a response to my OIA request. In the event that your DHB contracts out your pathology services, I respectfully request that your DHB transfer my OIA request to the appropriate agency, pursuant to section 14 of the OIA.

Yours sincerely,

Amy S Van Wey Lovatt

-----Original Message-----

Thank you for your OIA request. We will endeavour to respond to it as soon as possible and in any event within the next 20 working days. If we are unable to respond to your request by then, we will notify you of an extension of that timeframe. If any additional factors come to light which are relevant to your request, please do not hesitate to contact us so that these can be taken into account.

We operate a proactive release policy where the DHB publishes information on this website. As part of the policy we publish selected OIA responses that may be of public interest. We may publish the OIA response we send to you with your personal details redacted.

Regards, Zelda Rogers

Administration Records Officer

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Attention:
This e-mail message and any attachments contain information that is confidential and may be subject to Legal and Medical privilege.
If you are not the intended recipient, you must not peruse, use, pass on or copy this message or any attachments.
If you have received this e-mail in error, please notify us by return e-mail and erase all copies of this message including any attachments.
MidCentral District Health Board does not accept any liability in respect of any virus which is not detected.

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From: Amy S Van Wey Lovatt (Account suspended)

Dear OIA,

I have been reviewing the interpretation section of the OIA, which states:
(5) Any information held by an independent contractor engaged by any department or Minister of the Crown or organisation in his capacity as such contractor shall, for the purposes of this Act, be deemed to be held by the department or Minister of the Crown or organisation.

Thus, this means that even if MDHB contracts out their laboratory services, MDHB is still responsible for providing the information.

In regards to my second request you state that the information does not exist, yet your staff adhere to the professional standards. Then I request the name of the professional standards document/policy/guidelines which your staff adhere to which is relevant to my request.

I will be happy to provide another 5 working days to MDHB to provide a response to my OIA request to avoid any complaints to the Ombudsman.

Kindest regards,

Amy S Van Wey Lovatt

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From: OIA
MidCentral District Health Board

Thank you for your OIA request. We will endeavour to respond to it as soon as possible. However, as an essential service, MidCentral DHB’s priority is the COVID-19 pandemic. We may be unable to respond to your request within the required 20 working days and we will notify you of an extension of that timeframe. If any additional factors come to light which are relevant to your request, please do not hesitate to contact us so that these can be taken into account.

We operate a proactive release policy where the DHB publishes information on this website. As part of the policy we publish selected OIA responses that may be of public interest. We may publish the OIA response we send to you with your personal details redacted.

Regards, Zelda Rogers

Administration Records Officer

################################################################################
Attention:
This e-mail message and any attachments contain information that is confidential and may be subject to Legal and Medical privilege.
If you are not the intended recipient, you must not peruse, use, pass on or copy this message or any attachments.
If you have received this e-mail in error, please notify us by return e-mail and erase all copies of this message including any attachments.
MidCentral District Health Board does not accept any liability in respect of any virus which is not detected.

This e-mail message has been scanned and cleared by MailMarshal
################################################################################

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Amy S Van Wey Lovatt (Account suspended) left an annotation ()

The amended reply from Mid Central DHB may be found here:

https://fyi.org.nz/request/12509/respons...

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