Dear J D Sun,

Thank you for email below, dated 31 January 2018, in which you have requested the following information:

" ... a entire and unabridged copy of the most up to date Rescue Coordination Centre New Zealand (RCCNZ) Procedures Manual –Standard Operating Procedures."

We will endeavour to notify you of a decision to your request in accordance with the Official Information Act, and in any case no later than 1 March 2018, being 20 working days after the day your request was received by Maritime NZ. If we are not able to respond to your request by 1 March 2018, we will notify you of an extension to that timeframe.

Yours sincerely

Serah Pettigrew
Advisor, Ministerial Services
Information, Research & Ministerial Servicing
Maritime New Zealand | Wellington
Nō te rere moana Aotearoa

DDI +64 4 4959661 | F +64 4 495 9661 ext: 7661 | Web maritimenz.govt.nz
Email [email address]

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Dear J D Sun

Thank you for your request for a "copy of the most up to date Rescue
Coordination Centre New Zealand (RCCNZ) Procedures Manual - Standard
Operating Procedures".

 

I am writing to provide you with some clarification about the type of
information RCCNZ holds relevant to your request and to seek your advice
about how you wish to proceed. 

 

RCCNZ's Standard Operating Procedures are based on the International
Aeronautical and Maritime Search and Rescue (IAMSAR) Manual jointly
published by the International Maritime Organization (IMO) and the
International Civil Aviation Organization (ICAO).  The IAMSAR is available
for purchase from the IMO at
[1]http://www.imo.org/en/OurWork/Safety/Rad....

 

RCCNZ's current Standard Operating Procedures (SOPs) are in the process of
being revised and updated.  This process is almost completed and RCCNZ
expects a comprehensive updated set of new SOPs to be issued to staff by
mid-March 2018.  The current SOPs are, in part, out of date and have been
replaced by Temporary Operating Instructions (TOIs).  The SOPs and TOIs
only exist in electronic form and are not held in paper form.  The SOPs
are embedded into RCCNZ’s Incident Management System so the Search and
Rescue Officers can directly refer to them during an incident; this also
allows staff to attach the relevant SOP forms directly to the incident
log. It will therefore be necessary for Maritime NZ to reduce the
information you are seeking to paper form, which is likely to require a
significant investment of staff time.  In addition, the SOPs utilise a
hyperlinking system to join relevant sections together.  If printed, the
pages of the SOPs will not necessarily read in a logical fashion, without
the relevant hyperlinking. 

 

In the circumstances, I would be grateful if you could let me know whether
you want to request the SOPs as they currently exist or whether you would
prefer to withdraw your request and resubmit it once the new SOPs have
been finalised. 

 

In addition, before we process your request further, I would be grateful
if you could confirm that you are one of the persons who is entitled to
make an Official Information Act request under section 12 of the Official
Information Act.  I would be grateful if you could telephone me to confirm
that you are a New Zealand citizen or New Zealand permanent resident or a
person in New Zealand.

 

Kind regards,

Emma Debreceny

 

Emma Debreceny | Senior Advisor Ministerial Services, Information,
Research and Ministerial Servicing
Maritime New Zealand | Wellington
Nō te rere moana Aotearoa

 

T 0508 22 55 22 | F +64 4 494 8908 | Web [2]maritimenz.govt.nz |

 

[3]NFTD email signature 2

 

 

 

 

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Dear J D Sun

 

I refer to my previous email dated 9 February 2018.  We don’t appear to
have received a response from you to that email.  I would be grateful if
you could get back to me to let me know how you would like to proceed with
your request.  I would also be grateful if you could telephone me to
confirm that you are one of the persons who is entitled to make an
Official Information Act request under section 12 of the Official
Information Act.

 

Kind regards,

Emma Debreceny

 

Emma Debreceny | Senior Advisor Ministerial Services, Information,
Research and Ministerial Servicing
Maritime New Zealand | Wellington
Nō te rere moana Aotearoa

 

T 0508 22 55 22 | F +64 4 494 8908 | Web [1]maritimenz.govt.nz |

 

From: Emma Debreceny [mailto:[email address]]
Sent: Friday, 9 February 2018 3:18 p.m.
Subject: Official Information request - Procedures Manual Rescue
Coordination Centre New Zealand

 

Dear J D Sun

Thank you for your request for a "copy of the most up to date Rescue
Coordination Centre New Zealand (RCCNZ) Procedures Manual - Standard
Operating Procedures".

 

I am writing to provide you with some clarification about the type of
information RCCNZ holds relevant to your request and to seek your advice
about how you wish to proceed. 

 

RCCNZ's Standard Operating Procedures are based on the International
Aeronautical and Maritime Search and Rescue (IAMSAR) Manual jointly
published by the International Maritime Organization (IMO) and the
International Civil Aviation Organization (ICAO).  The IAMSAR is available
for purchase from the IMO at
[2]http://www.imo.org/en/OurWork/Safety/Rad....

 

RCCNZ's current Standard Operating Procedures (SOPs) are in the process of
being revised and updated.  This process is almost completed and RCCNZ
expects a comprehensive updated set of new SOPs to be issued to staff by
mid-March 2018.  The current SOPs are, in part, out of date and have been
replaced by Temporary Operating Instructions (TOIs).  The SOPs and TOIs
only exist in electronic form and are not held in paper form.  The SOPs
are embedded into RCCNZ’s Incident Management System so the Search and
Rescue Officers can directly refer to them during an incident; this also
allows staff to attach the relevant SOP forms directly to the incident
log. It will therefore be necessary for Maritime NZ to reduce the
information you are seeking to paper form, which is likely to require a
significant investment of staff time.  In addition, the SOPs utilise a
hyperlinking system to join relevant sections together.  If printed, the
pages of the SOPs will not necessarily read in a logical fashion, without
the relevant hyperlinking. 

 

In the circumstances, I would be grateful if you could let me know whether
you want to request the SOPs as they currently exist or whether you would
prefer to withdraw your request and resubmit it once the new SOPs have
been finalised. 

 

In addition, before we process your request further, I would be grateful
if you could confirm that you are one of the persons who is entitled to
make an Official Information Act request under section 12 of the Official
Information Act.  I would be grateful if you could telephone me to confirm
that you are a New Zealand citizen or New Zealand permanent resident or a
person in New Zealand.

 

Kind regards,

Emma Debreceny

 

Emma Debreceny | Senior Advisor Ministerial Services, Information,
Research and Ministerial Servicing
Maritime New Zealand | Wellington
Nō te rere moana Aotearoa

 

T 0508 22 55 22 | F +64 4 494 8908 | Web [3]maritimenz.govt.nz |

 

[4]NFTD email signature 2

 

 

 

 

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Dear J D Sun

Thank you for your email advising that you are withdrawing your request and will resubmit it at a later date. Thanks also for confirming your eligibility to make a request under the Official Information Act.

We'll be back in touch once we've received your new request.

Thanks for your assistance. If you have any further queries, please let me know.

Kind regards,
Emma Debreceny

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