Dear Mark,

Thank you for Official Information Act request.

Please find attached your response.

Warm regards,
Laura
Advisor, Ministry of Defence

[UNCLASSIFIED]

-----Original Message-----
From: Mark Hanna [mailto:[FOI #6964 email]]
Sent: Thursday, 7 December 2017 4:23 p.m.
To: Information <[email address]>
Subject: Official Information request - Software used to create 2017 BIM document

Tēnā koutou,

The 2017 Briefing to Incoming Minister has been released under the Official Information Act and made publicly available at this URL: https://www.beehive.govt.nz/sites/defaul...

It is a text-based PDF, with "Released under the Official Information Act 1982" watermarked on each page, and some information has been withheld.

Many responses to OIA requests from various agencies come in the form of image-based PDFs, which are inaccessible and often require manual transcription or the use of automated software for them to be useful.

I believe it would be in the public interest for these agencies to use the same process as the Ministry of Defence used in creating this redacted and watermarked BIM document. I'd like to request information about it, so I can suggest to other agencies that they might use it.

Please release the following information:

1. The name of the software used to create the PDF of the 2017 BIM released under the OIA at the aforementioned URL 2. A list of all costs associated with using this software

For part 2 of my request, my intent is to get an impression of what the costs would likely be for other agencies to also use this software. I anticipate that this might involve purchasing a licence for its use, for example, but do not need a specific breakdown of costs that would not apply to another agency using this software to respond to requests for official information.

I would be happy to receive separate responses to parts 1 and 2 of my request, if necessary, as I expect it will be much easier to retrieve the name of the software than the list of costs.

If any part of my request is unclear, please don't hesitate to contact me.

Ngā mihi,
Mark Hanna

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #6964 email]

Is [Ministry of Defence request email] the wrong address for Official Information requests to Ministry of Defence? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

Note:
The information contained in this email message is intended only for the addressee and is not necessarily
the official view or communication of the Ministry. If you are not the intended recipient you must not use,
disclose, copy or distribute this message or the information in it. If you have received this message in error,
please email or telephone the sender immediately. Thank you"

hide quoted sections