Income and expenditure data (FIDS) for New Zealand schools

Andrew Tipton made this Official Information request to Ministry of Education

The request was successful.

From: Andrew Tipton

Dear Ministry of Education,

I am writing to request a copy of a database held by the Ministry. This database is known as "FIDS", the Financial Information Database for Schools. It is my understanding that this database has been created by the Ministry based on the annual financial statements submitted by schools to the Ministry as part of their annual report at the end of each financial year.

I request an electronic copy of this database. My preference would be to receive this data as either a CSV (comma-separated values) file or an Excel workbook file. However, I am prepared to accept the data in its "native format" (i.e. in whichever format the Ministry already holds this data) if converting it to another format would impose an undue burden on the Ministry.

I understand that this database has been compiled on the basis of the annual reports submitted by individual schools to the Ministry, and therefore I acknowledge that the Ministry will be unable to offer any assurances as to the accuracy of the data and will also be unable to offer any representations that the data will be fit for any particular purpose.

As section 87AB of the Education Act 1989 requires each board of trustees to make its annual reports available to the general public, it is my opinion that the entirety of the FIDS database is thus public information and should therefore be released in full.

If you have any questions regarding this request or if you require additional information in order to locate the data that I have requested, please do not hesistate to contact me.

Yours faithfully,
Andrew Tipton

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From: Enquiries National

Thank you for your email to the Ministry of Education.
This is an auto generated response confirming your email has been received. Please do not respond to this message.
We will reply to your email as soon as possible.
Nga mihi, na
Enquiries National Team | Ministry of Education
33 Bowen St, Wellington, New Zealand
Email enquiries.national@e<mailto:[Ministry of Education request email]>ducation.govt.nz | education.govt.nz
Note that messages sent to several Ministry email addresses are responded to by this mailbox
Ministry of Education | Te Tahuhu o te Matauranga
education.govt.nz

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From: Enquiries National


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Dear Andrew

 

Thank you for your request for information below.  The Ministry will
consider and respond to your request in accordance with the Official
Information Act 1982 (the Act).

 

The Act allows up to 20 working days for a response, making 17 August 2017
the latest date for our response to you.  If more than 20 working days are
needed due to the potential workload involved in answering your request,
we will notify you accordingly.

 

Please note, the Ministry may publicly release on our website the response
to your request five days after you have received it. Any personal
information will be removed.

 

In the interim, if you have any questions about your request, please email
[email address].

 

Kind regards

 

Enquiries National Team | Ministry of Education | IB

33 Bowen St, Wellington, New Zealand

 

Note that messages sent to several Ministry email addresses are responded
to by this mailbox

 

[1]education.govt.nz  | Follow us on Twitter: @EducationGovtNZ
[2]cid:image002.jpg@01D088A9.7AF21380

We get the job done  Ka oti i a mātou ngā mahi
We are respectful, we listen, we learn  He rōpū manaaki, he rōpū
whakarongo, he rōpū ako mātou
We back ourselves and others to win  Ka manawanui ki a mātou, me ētahi ake
kia wikitoria
We work together for maximum impact  Ka mahi ngātahi mō te tukinga nui
tonu

Great results are our bottom line  Ko ngā huanga tino pai ā mātou whāinga
mutunga

[3]Ministry of Education logo

 

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From: Enquiries National


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Dear Andrew

 

Please note the attached extension letter

 

Kind regards

 

Enquiries National Team | Ministry of Education | AG
33 Bowen St, Wellington

[1]education.govt.nz  |  [2]Follow us on Twitter: @EducationGovtNZ
[3]cid:image001.jpg@01D13D76.52897370
We get the job done  Ka oti i a mātou ngā mahi
We are respectful, we listen, we learn  He rōpū manaaki, he rōpū
whakarongo, he rōpū ako mātou
We back ourselves and others to win  Ka manawanui ki a mātou, me ētahi ake
kia wikitoria
We work together for maximum impact  Ka mahi ngātahi mō te tukinga nui
tonu

Great results are our bottom line  Ko ngā huanga tino pai ā mātou whāinga
mutunga

[4]Ministry of Education logo

 

 

 

References

Visible links
1. http://www.education.govt.nz/
2. https://twitter.com/mineducationnz
4. http://www.education.govt.nz/

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From: Simon Sanders


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Hey Andrew

Please find attached the response to your OIA request for FIDS data.
Unfortunately, due to the limitation on the file size of emails the
Ministry can send, we are unable to provide a copy of the data attached to
this email.

We can however provide this data to you in one of the following ways:

·         Via online secure storage, such as Dropbox, Google Drive or
another online storage service,

·         If you are within the Wellington region, you may collect this
information directly from the Ministry’s national office.

If you can contact us with your preferred option for receiving the
information we will endeavour to make the information available in your
preferred way.

Let me know.

Cheers

Simon

Simon Sanders | Manager, Official and Parliamentary Information |
Government, Executive and Ministerial Services
33 Bowen St, Wellington

[1]education.govt.nz  |  [2]Follow us on Twitter: @EducationGovtNZ

We get the job done  Ka oti i a mâtou ngâ mahi
We are respectful, we listen, we learn  He rôpû manaaki, he rôpû
whakarongo, he rôpû ako mâtou
We back ourselves and others to win  Ka manawanui ki a mâtou, me çtahi ake
kia wikitoria
We work together for maximum impact  Ka mahi ngâtahi mô te tukinga nui
tonu

Great results are our bottom line  Ko ngâ huanga tino pai â mâtou whâinga
mutunga

[3]Ministry of Education logo

 

 

 

References

Visible links
1. http://www.education.govt.nz/
2. https://twitter.com/EducationGovtNZ
3. http://www.education.govt.nz/

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From: Andrew Tipton

Dear Simon Sanders,

Thank you for your response to my OIA request. I am pleased that you have released the information that I have requested.

I will contact you directly to arrange for delivery of the information. I am aware that the Ministry may also decide to proactively release this information on their website. I would encourage you to do so, and to ensure that the information is linked from the data.govt.nz website if possible.

I also appreciate your offer of support as regards this dataset and its particular nuances. I look forward to engaging with the Ministry as and when appropriate in regards to my use of this data.

Yours sincerely,
Andrew Tipton

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