Kia ora Malia

 

Official information request for Boyd-Wilson field returf and repairs

 

I am writing to acknowledge receipt of your official information request
dated 12 December 2024.

 

We will endeavour to respond to your request as soon as possible and in
any event no later than 31 January 2025, being 20 working days after the
day your request was received. Please note, days within the period 25 Dec
to 15 Jan are not considered working days under the OIA definition of
working day.

 

If any additional factors come to light which are relevant to your
request, please do not hesitate to contact me so that these can be taken
into account.

 

Ngā mihi,

 

Blair Doherty

Senior Advisor, Official Information and Privacy

Legal Services

Te Herenga Waka - Victoria University of Wellington

[1]www.wgtn.ac.nz 

 

 

 

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Tēnā koe Malia

 

Official information request for Boyd-Wilson field returf and repairs

 

I refer to your official information request dated 12 December 2024.

 

Please find attached a response to your information request.

 

Ngā mihi,

 

Blair Doherty

Senior Advisor, Official Information and Privacy

Legal Services

Te Herenga Waka - Victoria University of Wellington

[1]www.wgtn.ac.nz 

 

 

 

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Kia ora Malia,

 

It is the project manager’s responsibility to plan the project so it meets
the Sustainability Policy and other VUW Policies. Given the limited scope
of the project, this adherence to the Policy was a mental decision-making
process. Notes detailing these decisions follow which address the Policy
sections identified in the original request:

 

6.1 (e): The project manager worked with both suppliers to achieve
minimisation of carbon emissions, resource use, and waste generation.

o High quality material with longest service life to maximise life-span
thus minimising future waste.
o Preferred and selected contractor had previous recent experience with
other similar artificial turfs in the region that informed how to
re-use the existing shock pad thus saving replacement of this layer
and preventing this material from becoming waste material.
o Both above noted considerations also achieve no extra carbon emissions
to be generated by shorter life-cycle replacement and prevention of
extra waste generation.
o Old infill material was repurposed to another user giving it a second
useful life and preventing unusable waste.
o Waste minimisation was a prominent strong point of the contractor’s
way of working.

 

7.1 (b) and (d):

o Both suppliers proposed an organic turf infill material. This allowed
the project to remove microplastic SBR rubber infill from the old turf
and replace with environmentally friendly material. It has been noted
prior to this project that small amounts of the infill material had
spread to surrounding hedges and walkways. The new organic material
makes addresses this issue and protects the environment.
o Environmental protection during the project is achieved by storm drain
filtration that prevents infill material from entering the storm drain
system.

 

7.1 (e): Reduction of resource consumption was achieved as part of the
selection of the successful contractor:

The contractor has extensive recent experience with this work in the
Wellington Region. Their estimation of required quantities of materials is
very accurate preventing waste. The contractor has customised equipment
increasing their efficiency with installation and they are locally based
minimising travel of personnel and equipment. High quality materials and
installation technique will minimise re-work and ensure governing body
accreditation.

 

With regard to your request regarding an extension to your request, under
the OIA you are entitled to request information held by the University.
There is no provision in the Act the allows someone to request information
that may come into existence in the future and there are no provisions
that allow the University to extend a timeframe until such time as the
information may come into existence.

 

Ngā mihi,

 

Blair Doherty

Senior Advisor, Official Information and Privacy

Legal Services

Te Herenga Waka - Victoria University of Wellington

[1]www.wgtn.ac.nz 

 

 

 

 

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