LGOIMA Record Search Capabilities
Wellington RatePayer made this Official Information request to Wellington City Council
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From: Wellington RatePayer
Dear Wellington City Council,
You have previously denied providing responses to LGOIMAs requests on the basis that it would be too difficult to find relevant documents.
To better understand what capabilities and constraints you must work within. could you please answer the following questions?
- what software system does WCC use to manage your documents - specifically planning consent submissions and consents? SharePoint? O365 online, Other?
- What fields can and do you search regularly use to search for relevant content?
For example:
Date created/uploaded?
Date last modified?
Author(s)?
Department/Group? (e.g.: Planning versus Abatements versus etc.)
Purpose?
District Plan Zone?
Voting District?
Property/Account id?
Document Id?
Document Title?
Document Content?
Can you please specify if it is possible to specify whether search criteria/tokens/words have to match:
- Some terms (OR), or
- All terms (AND)
Do the search terms have to match:
- Exact Case?
- Exact Word? ("Container" would not match "Containers")
- Exact Spelling (i.e., letter for letter, or phonetic matching)?
Your response will inform us how to formulate more precise requests.
Beyond your record management systems, what other systems can you search through?
For example, can and do you search through your inter office chat system (e.g.: Teams, Slack, etc.) for fragments or full conversations that are related?
What about written notes taken during meetings or phone calls?
Are they scanned and recorded and categorised?
Are there any other system we should be considering to name when asking for content?
Thank you.
Wellington RatePayer
From: BUS: Official Information
Wellington City Council
Kia ora
Thank you for contacting the Wellington City Council Official Information
Team.
Your email has been received and we will respond within 3 business days.
If your request is more a general enquiry, or for anything urgent, please
contact our Contact Centre on 04 499 4444 or email [1][email address]
For Police CCTV requests, please send through to [2][email address]
Many thanks
Official Information Team
References
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1. mailto:[email address]
2. mailto:[email address]
From: BUS: Official Information
Wellington City Council
Kia ora Wellington Ratepayer
Thank you for your email dated 8 August requesting information.
Our team will manage your request under the Local Government Official Information and Meetings Act 1987 which requires us to provide a decision as soon as possible, but no later than 5 September, being 20 working days of receipt.
The reference number for your request is IRC-6887
Please contact us if you have any further questions.
Kind regards
Official Information Team
Email: [email address]
Wellington City Council | W Wellington.govt.nz | |
The information contained in this email is privileged and confidential and intended for the addressee only.
If you are not the intended recipient, you are asked to respect that confidentiality and not disclose, copy or make use of its contents.
If received in error you are asked to destroy this email and contact the sender immediately. Your assistance is appreciated.
show quoted sections
From: Wellington RatePayer
Dear BUS: Official Information,
This query is now long overdue. Would you be able to answer it - helpfully - soon?
Yours sincerely,
Wellington RatePayer
From: BUS: Official Information
Wellington City Council
Kia ora
Thank you for contacting the Wellington City Council Official Information
& Privacy Team. This is an automated acknowledgement of your email.
If you have submitted a new request, you will hear from us as soon as
practicable.
If your request is more a general enquiry, or for anything urgent, please
contact our Contact Centre on 04 499 4444 or email [1][email address]
For CCTV requests, please send directly to [2][email address]
Many thanks
Official Information & Privacy Team
References
Visible links
1. mailto:[email address]
2. mailto:[email address]
From: BUS: Official Information
Wellington City Council
Tçnâ koe Wellington RatePayer
This response was answered on 30 August 2024. Last year we received one
request from you on 22 July 2024, three requests on 4 August 2024 and
another three on 8 August 2024.
The requests were logged as individual requests as follows:
o IRC-6800 – Planning Department: Consideration of Neighbours on consent
submittals
o IRC-6857 – Clarification of method of applying District Plan Rules and
Standards
o IRC-6858 – District Plan – Rural Zone and Rules Standards
o IRC-6859 – WCC District Plan: Clarification as to Permitted
Cultivation
o IRC-6884 – WCC District Plan: Definition of Tree
o IRC-6886 – WCC Planning – Error correction process
o IRC-6887 – LGOIMA Record Search Capabilities
The Senior Advisor (SA) who was responsible for responding to the above
requests ‘bundled’ the responses together, noting this decision in both
the letter and her email of response. Unfortunately, the SA was unaware
that requests from FYI.org.nz generated individual emails per request, and
therefore six of the seven requests ‘appear’ unanswered.
Our apologies for the confusion.
Nga mihi
Danika Morris-Brown
Senior Advisor Official Information
Ara Whaimana | Strategy and Governance
Te Kaunihera o Pôneke | Wellington City Council
E [1][Wellington City Council request email] | W [2]wellington.govt.nz
References
Visible links
1. mailto:[Wellington City Council request email]
2. http://wellington.govt.nz/
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- Add an annotation (to help the requester or others)
- Download a zip file of all correspondence
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