Tēnā koe John,

Thank you for your OIA request to the Ministry for Ethnic Communities (included with this email).

The Ministry will provide its response to your request as soon as practicable and within twenty working days. The 20th working day is 13 February 2024.

Please note that in cases where the Ministry’s response provides information that is identified to be of general public interest, the response may also be made publicly available online. If the Ministry publishes its response to your OIA request, all identifiable personal information, including your name and contact details, will be removed from the response prior to publication.

Nāku noa, nā

Niko
Kaitohutohu Minita | Ministerial Advisor
Te Tari Mātāwaka | The Ministry for Ethnic Communities

-----Original Message-----
From: john luke <[FOI #25355 email]>
Sent: Tuesday, January 9, 2024 10:28 AM
To: Ministry for Ethnic Communities <[Ministry for Ethnic Communities request email]>
Subject: Official Information request - New minster OIA

[You don't often get email from [FOI #25355 email]. Learn why this is important at https://aka.ms/LearnAboutSenderIdentific... ]

Dear Ministry for Ethnic Communities,

• I would like to request the following information:
o The date, time and location of your initial meeting with the new Minister for your department; o A list of attendees at this meeting o The cost of any flights and accommodation for staff who reside outside of wellington to attend this meeting o Any documentation provided at the meeting o All notes (including handwritten notes) taken at the meeting by department staff; o A copy of any emails sent by department attendees or all staff communications regarding the meeting with the new Minister.
o your initial briefing document sent to the new Minister.

Yours faithfully,

john luke

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #25355 email]

Is [Ministry for Ethnic Communities request email] the wrong address for Official Information requests to Ministry for Ethnic Communities? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

hide quoted sections

Tena Koe John,

 

I note that your request references “board appointment positions” sent by
the Nominations service.

 

As an initial point of clarification, can you please confirm whether you
are requesting all emails sent from the Nominations service regarding
board appointments or, regarding board vacancies.

 

Further to this, you later request “all emails” sent to the nominations
service database from 1st Jan 2023 to 12 Jan 2024. Can you please confirm
whether you are referring to the database as a collective or, if you mean
all emails to any individual part of this database.

 

Please note, that if you are referring to all emails to any individual
part of this database, this is likely to include substantial collation. In
which case, the Ministry may consider either extending the request, fixing
a charge for the request, or refusing the request under section 18(f) of
the Official Information Act.

 

Given that this request can be interpreted in different ways, we would
appreciate your clarification.

 

Kind regards.

 

Ministerial Services

Te Tari Mâtâwaka | Ministry for Ethnic Communities

215 Lambton Quay | PO Box 805, Wellington 6140, New Zealand

[1]www.ethniccommunities.govt.nz | [2]Facebook | [3]LinkedIn

[4]Ministry for Ethnic Communities - Te Tari Mâtâwaka Logo

 

-----Original Message-----

From: john luke <[5][FOI #25355 email]>

Sent: Tuesday, January 9, 2024 10:28 AM

To: Ministry for Ethnic Communities <[6][Ministry for Ethnic Communities request email]>

Subject: Official Information request - New minster OIA

 

[You don't often get email from
[7][FOI #25355 email]. Learn why this is
important at [8]https://aka.ms/LearnAboutSenderIdentific... ]

 

Dear Ministry for Ethnic Communities,

 

• I would like to request the following information:

o The date, time and location of your initial meeting with the new
Minister for your department; o A list of attendees at this meeting o The
cost of any flights and accommodation for staff who reside outside of
wellington to attend this meeting o Any documentation provided at the
meeting o All notes (including handwritten notes) taken at the meeting by
department staff; o A copy of any emails sent by department attendees or
all staff communications regarding the meeting with the new Minister.

o your initial briefing document sent to the new Minister.

 

Yours faithfully,

 

john luke

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[9][FOI #25355 email]

 

Is [10][Ministry for Ethnic Communities request email] the wrong address for Official
Information requests to Ministry for Ethnic Communities? If so, please
contact us using this form:

[11]https://aus01.safelinks.protection.outlo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[12]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

References

Visible links
1. https://www.ethniccommunities.govt.nz/
2. https://www.facebook.com/ethniccommuniti...
3. https://www.linkedin.com/company/ethnicc...
5. mailto:[FOI #25355 email]
6. mailto:[Ministry for Ethnic Communities request email]
7. mailto:[FOI #25355 email]
8. https://aka.ms/LearnAboutSenderIdentific...
9. mailto:[FOI #25355 email]
10. mailto:[Ministry for Ethnic Communities request email]
11. https://fyi.org.nz/change_request/new?bo...
12. https://fyi.org.nz/help/officers

hide quoted sections

Tena Koe John,

 

Please disregard our last email, you will notice that this clarification
is for your other OIA request (OIA2324-0497).

 

Ngâ mihi

 

Ministerial Services

Te Tari Mâtâwaka | Ministry for Ethnic Communities

215 Lambton Quay | PO Box 805, Wellington 6140, New Zealand

[1]www.ethniccommunities.govt.nz | [2]Facebook | [3]LinkedIn

[4]Ministry for Ethnic Communities - Te Tari Mâtâwaka Logo

 

From: Ministry for Ethnic Communities <[Ministry for Ethnic Communities request email]>
Sent: Tuesday, January 23, 2024 1:21 PM
To: [FOI #25355 email]
Subject: Point of Clarification - OIA2324-0497

 

Tena Koe John,

 

I note that your request references “board appointment positions” sent by
the Nominations service.

 

As an initial point of clarification, can you please confirm whether you
are requesting all emails sent from the Nominations service regarding
board appointments or, regarding board vacancies.

 

Further to this, you later request “all emails” sent to the nominations
service database from 1st Jan 2023 to 12 Jan 2024. Can you please confirm
whether you are referring to the database as a collective or, if you mean
all emails to any individual part of this database.

 

Please note, that if you are referring to all emails to any individual
part of this database, this is likely to include substantial collation. In
which case, the Ministry may consider either extending the request, fixing
a charge for the request, or refusing the request under section 18(f) of
the Official Information Act.

 

Given that this request can be interpreted in different ways, we would
appreciate your clarification.

 

Kind regards.

 

Ministerial Services

Te Tari Mâtâwaka | Ministry for Ethnic Communities

215 Lambton Quay | PO Box 805, Wellington 6140, New Zealand

[5]www.ethniccommunities.govt.nz | [6]Facebook | [7]LinkedIn

[8]Ministry for Ethnic Communities - Te Tari Mâtâwaka Logo

 

-----Original Message-----

From: john luke <[9][FOI #25355 email]>

Sent: Tuesday, January 9, 2024 10:28 AM

To: Ministry for Ethnic Communities <[10][Ministry for Ethnic Communities request email]>

Subject: Official Information request - New minster OIA

 

[You don't often get email from
[11][FOI #25355 email]. Learn why this is
important at [12]https://aka.ms/LearnAboutSenderIdentific... ]

 

Dear Ministry for Ethnic Communities,

 

• I would like to request the following information:

o The date, time and location of your initial meeting with the new
Minister for your department; o A list of attendees at this meeting o The
cost of any flights and accommodation for staff who reside outside of
wellington to attend this meeting o Any documentation provided at the
meeting o All notes (including handwritten notes) taken at the meeting by
department staff; o A copy of any emails sent by department attendees or
all staff communications regarding the meeting with the new Minister.

o your initial briefing document sent to the new Minister.

 

Yours faithfully,

 

john luke

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[13][FOI #25355 email]

 

Is [14][Ministry for Ethnic Communities request email] the wrong address for Official
Information requests to Ministry for Ethnic Communities? If so, please
contact us using this form:

[15]https://aus01.safelinks.protection.outlo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[16]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

References

Visible links
1. https://www.ethniccommunities.govt.nz/
2. https://www.facebook.com/ethniccommuniti...
3. https://www.linkedin.com/company/ethnicc...
5. https://www.ethniccommunities.govt.nz/
6. https://www.facebook.com/ethniccommuniti...
7. https://www.linkedin.com/company/ethnicc...
9. mailto:[FOI #25355 email]
10. mailto:[Ministry for Ethnic Communities request email]
11. mailto:[FOI #25355 email]
12. https://aka.ms/LearnAboutSenderIdentific...
13. mailto:[FOI #25355 email]
14. mailto:[Ministry for Ethnic Communities request email]
15. https://fyi.org.nz/change_request/new?bo...
16. https://fyi.org.nz/help/officers

hide quoted sections

Dear Mr Luke,

Please see attached response to your Official Information Act request.

Ngâ mihi,
Niko

Te Tari Mâtâwaka | Ministry for Ethnic Communities
215 Lambton Quay | PO Box 805, Wellington 6140, New Zealand
http://www.ethniccommunities.govt.nz/ | Facebook | LinkedIn

-----Original Message-----
From: john luke <[FOI #25355 email]>
Sent: Tuesday, January 9, 2024 10:28 AM
To: Ministry for Ethnic Communities <[Ministry for Ethnic Communities request email]>
Subject: Official Information request - New minster OIA

[You don't often get email from [FOI #25355 email]. Learn why this is important at https://aka.ms/LearnAboutSenderIdentific... ]

Dear Ministry for Ethnic Communities,

• I would like to request the following information:
o The date, time and location of your initial meeting with the new Minister for your department; o A list of attendees at this meeting o The cost of any flights and accommodation for staff who reside outside of wellington to attend this meeting o Any documentation provided at the meeting o All notes (including handwritten notes) taken at the meeting by department staff; o A copy of any emails sent by department attendees or all staff communications regarding the meeting with the new Minister.
o your initial briefing document sent to the new Minister.

Yours faithfully,

john luke

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #25355 email]

Is [Ministry for Ethnic Communities request email] the wrong address for Official Information requests to Ministry for Ethnic Communities? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

hide quoted sections