Good morning John,

 

On behalf of Maritime NZ I would like to apologise for the delay in
responding to you. We have checked both our inbox and our junk/spam
folder, but unfortunately we have been unable to locate your original OIA
request. Please be assured that had we received it, we would have actioned
it.

 

Please accept this email as acknowledgement of your OIA request, which we
have now found on the FYI site.

 

Can you please confirm that in regards to the part of your request about
meeting minutes, you are requesting the minutes of meetings of the
Maritime NZ Board?

 

“May I kindly request the full meeting minutes of Maritime New Zealand
Authority from 1st Jan 2021 to now. Also the updated register of each
board member's conflict of interest.”

Kind regards

 

Anna Dwen | Senior Advisor, Ministerial Services

Maritime New Zealand
Nô te rere moana Aotearoa

W [1]www.maritimenz.govt.nz

 

 

This email message and any accompanying attachments do not necessarily
reflect the views of Maritime New Zealand and may contain information that
is confidential and subject to legal privilege. If you are not the
intended recipient, you must not use, disseminate, distribute or copy this
email message or its attachments. If you have received this message in
error, please notify the sender by email immediately, and erase all copies
of this message and attachments. Thank you. Address: Maritime New Zealand,
Level 11, 1 Grey Street, Wellington 6011, PO Box 25620, Wellington 6140,
Tel: 0508 22 55 22 (04 473 0111) Fax: 04 494 1263. www.maritimenz.govt.nz
For official information requests, please email
[email address].

References

Visible links
1. http://www.maritimenz.govt.nz/

Thank you John, for your reply.

We will endeavour to respond to your request as soon as possible, and in any event no later than 7 February 2024 being 20 working days after the day your request was received (18 December). If we are unable to respond to your request by then, we will notify you of an extension of that timeframe.

If you have any queries regarding your request, please don’t hesitate to contact us.

Kind regards

Anna Dwen | Senior Advisor, Ministerial Services
Maritime New Zealand
Nō te rere moana Aotearoa
W www.maritimenz.govt.nz

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Good afternoon John,

At the moment, it appears likely that the meeting minutes aspect of your original request will need to be clarified or amended to enable us to respond due to the potentially large amount of information in scope.

We have determined that there will be approximately 30 documents in scope (plus any additional papers that were taken to the board meetings) as there are approximately ten board meetings per year. This may amount to hundreds of pages. Is there information that interests you in particular, so that we can target our search accordingly?

Please note, any clarification or amendment of a request is considered to be a new request for the purpose of calculating the maximum statutory timeframe for response—see section 15(1AA) of the Official Information Act.

Anna Dwen | Senior Advisor, Ministerial Services
Maritime New Zealand
Nō te rere moana Aotearoa
W www.maritimenz.govt.nz

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Good afternoon John,

Thank you for your reply - I appreciate your willingness to work with us on the scope of your request, it's very helpful.

To confirm, we will consider the Board meeting minutes only (without any supplementary documents) from January 2022 to December 2023 (as well as the conflict of interest information you have requested).

Also confirming that the new date that our response is due to you is 13 February 2024.

Kind regards

Anna

Anna Dwen | Senior Advisor, Ministerial Services
Maritime New Zealand
Nō te rere moana Aotearoa
W www.maritimenz.govt.nz

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Good morning John,

It is taking longer than anticipated to process your request due to the amount of information we need to review, and the need for consultations. As a result, we are notifying an extension of the time limit to 8 March 2024.

Please be assured that every effort is being made to provide you with the information as soon as possible.

You have the right to seek an investigation and review by the Ombudsman of this decision. Information about how to make a complaint is available at www.ombudsman.parliament.nz or freephone 0800 802 602.

Thank you for your patience. Please let us know if you have any questions.

Anna Dwen | Senior Advisor, Ministerial Services
Maritime New Zealand
Nō te rere moana Aotearoa
W www.maritimenz.govt.nz

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Good afternoon John,

Please find attached our decision on your request.

Kind regards

Anna Dwen | Senior Advisor, Ministerial Services
Maritime New Zealand
Nō te rere moana Aotearoa
W www.maritimenz.govt.nz

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