Tēnā koe Ashley,

Thank you for your OIA request to the Department of Internal Affairs (included with this email)

The Department will provide its response to your request as soon as practicable and within twenty working days. The 20th working day is 28 September 2023

Please note that in cases where the Department’s response provides information that is identified to be of general public interest, the response may also be published on the Department of Internal Affairs website. If the Department publishes its response to your OIA request, all personal information, including your name and contact details, will be removed.

Nāku, nā

Michelle Reed (she/her)
Lead Advisor Official Correspondence | Information Management and Privacy
He Ringa Manaaki | Workplace Services Group
He Pou Aronui | Organisational Capability and Services
Te Tari Taiwhenua | Department of Internal Affairs
Level 3, 45 Pipitea St | PO Box 805, Wellington 6140, New Zealand | http://www.dia.govt.nz/

-----Original Message-----
From: Ashley <[FOI #24006 email]>
Sent: 31 August 2023 14:36
To: OIA <[DIA request email]>
Subject: Official Information request - Requests for staff members' teams records

[You don't often get email from [FOI #24006 email]. Learn why this is important at https://aka.ms/LearnAboutSenderIdentific... ]

Dear Department of Internal Affairs,

Please supply the following information under the [Official Information Act (OIA)

Copies of the Ministry's policies, procedures, and processes regarding the use of teams by staff members, including requests to access teams chats by managers.

How many requests for access to staff members' teams chats have been made by managers and/or people leaders in the past 12 months? What justifications or reasons are required when lodging a request to access staff members' teams records? Are the staff members advised when these requests are lodged as part of the process? Is privacy a factor considered when deciding whether to grant access?

I understand that a decision on a request for information under the OIA should be made within 20 working days of receiving that request.

If you do not normally deal with official information requests, or you need advice on dealing with this request, guidance is available from the Ombudsman at
http://www.ombudsman.parliament.nz/

Yours faithfully,
Ashley

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #24006 email]

Is [DIA request email] the wrong address for Official Information requests to Department of Internal Affairs? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

hide quoted sections

Apologies Ashley,

Correction - your OIA request is 2324-0145

Thanks,

Michelle Reed (she/her)
Lead Advisor Official Correspondence | Information Management and Privacy
He Ringa Manaaki | Workplace Services Group
He Pou Aronui | Organisational Capability and Services
Te Tari Taiwhenua | Department of Internal Affairs
Level 3, 45 Pipitea St | PO Box 805, Wellington 6140, New Zealand | http://www.dia.govt.nz/

-----Original Message-----
From: OIA
Sent: 04 September 2023 10:45
To: Ashley <[FYI request #24006 email]>
Subject: Your Official Information Act request OIA2324-0144

Tēnā koe Ashley,

Thank you for your OIA request to the Department of Internal Affairs (included with this email)

The Department will provide its response to your request as soon as practicable and within twenty working days. The 20th working day is 28 September 2023

Please note that in cases where the Department’s response provides information that is identified to be of general public interest, the response may also be published on the Department of Internal Affairs website. If the Department publishes its response to your OIA request, all personal information, including your name and contact details, will be removed.

Nāku, nā

Michelle Reed (she/her)
Lead Advisor Official Correspondence | Information Management and Privacy He Ringa Manaaki | Workplace Services Group He Pou Aronui | Organisational Capability and Services Te Tari Taiwhenua | Department of Internal Affairs Level 3, 45 Pipitea St | PO Box 805, Wellington 6140, New Zealand | http://www.dia.govt.nz/

-----Original Message-----
From: Ashley <[FYI request #24006 email]>
Sent: 31 August 2023 14:36
To: OIA <[DIA request email]>
Subject: Official Information request - Requests for staff members' teams records

[You don't often get email from [FYI request #24006 email]. Learn why this is important at https://aka.ms/LearnAboutSenderIdentific... ]

Dear Department of Internal Affairs,

Please supply the following information under the [Official Information Act (OIA)

Copies of the Ministry's policies, procedures, and processes regarding the use of teams by staff members, including requests to access teams chats by managers.

How many requests for access to staff members' teams chats have been made by managers and/or people leaders in the past 12 months? What justifications or reasons are required when lodging a request to access staff members' teams records? Are the staff members advised when these requests are lodged as part of the process? Is privacy a factor considered when deciding whether to grant access?

I understand that a decision on a request for information under the OIA should be made within 20 working days of receiving that request.

If you do not normally deal with official information requests, or you need advice on dealing with this request, guidance is available from the Ombudsman at
http://www.ombudsman.parliament.nz/

Yours faithfully,
Ashley

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FYI request #24006 email]

Is [DIA request email] the wrong address for Official Information requests to Department of Internal Affairs? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

hide quoted sections

Kia ora Ashley,

 

Please see attached the Department’s response to your OIA request.

 

 

Ngâ mihi,

 

Charlotte Sullivan | Principal Advisor

Human Resources | Pûmanawa Tangata

Organisational Capability and Services | He Pou Aronui
Te Tari Taiwhenua | Department of Internal Affairs
[mobile number] Pipitea Street | PO Box 805, Wellington 6140, New Zealand |
 [1]www.dia.govt.nz  

 

[2]DIA Logo - Black

 

 

References

Visible links
1. http://www.dia.govt.nz/

Kia ora Ashley,

 

With regards to your OIA, we have realised we didn’t fully respond the
below questions in your request:

 

o What justifications or reasons are required when lodging a request to
access staff members' teams records?
o Are the staff members advised when these requests are lodged as part
of the process?
o Is privacy a factor considered when deciding whether to grant access?

 

 

The Department’s response to these questions is that there are no specific
established processes or policies for requesting access to staff member’s
teams records at present.  However, if a staff members teams records is
requested, the Department would take into account the reasons for request,
and the privacy of the employee would be considered before a decision is
made about whether the information is provided. 

 

 

Ngâ mihi,

 

Charlotte Sullivan | Principal Advisor

Human Resources | Pûmanawa Tangata

Organisational Capability and Services | He Pou Aronui
Te Tari Taiwhenua | Department of Internal Affairs
[mobile number] Pipitea Street | PO Box 805, Wellington 6140, New Zealand |
 [1]www.dia.govt.nz  

 

[2]DIA Logo - Black

 

 

References

Visible links
1. http://www.dia.govt.nz/