Dear Dave,

Thank you for your request below under the Official Information Act 1982, received by Lincoln University on 26 November 2014.

Lincoln University will respond to your request as soon as possible. We normally provide formal responses to OIA requests, signed by the Vice-Chancellor, so please confirm an emailing or postal address as the message below directs that PDF files not be sent.

Regards,

Adrian

Adrian Carpinter
Director, Governance

Vice-Chancellor's Office
Level 1, George Forbes Building
PO Box 85084
Lincoln University
Lincoln 7647
Christchurch
New Zealand

p +64 3 423 0192
e [email address] | w www.lincoln.ac.nz

Lincoln University, Te Whare Wānaka o Aoraki
New Zealand's specialist land-based university

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Dear Mr Lane,

On behalf of Adrian Carpinter, Director, Governance, I wish to advise that
the University requires additional time to respond to the request because
of the substantial work involved in compiling the response.  As permitted
under section 15A(1)(a) of the Official Information Act, you are therefore
notified of an extension to the period for response to Friday, 23 January
2015.  The information will be released as soon as it is compiled.

 

Please note that you have the right, under section 28(3) of the Official
Information Act, to make a complaint to an Ombudsman about the extension.

 

 

Deb Taylor
Executive Assistant/Planning Coordinator

 

Vice-Chancellor’s Office
Level 1, George Forbes Building
PO Box 85084
Lincoln University
Lincoln 7647
Christchurch
New Zealand

 

p +64 3 423 0174 | f +64 3 325 2965
e [1][email address] | w [2]www.lincoln.ac.nz

 

Lincoln University, Te Whare Wânaka o Aoraki
New Zealand's specialist land-based university

 

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Dear Dave,

 

The University’s response to your two requests under the Official
Information Act 1982 follows.  A pdf of the response is also attached.

 

 

Mr Dave Lane

NZ Open Source Society

c/- [1]http://nzoss.org.nz

 

 

Dear Mr Lane,

 

Thank you for your requests under the Official Information Act 1982 for
information relating to the University’s expenditure on proprietary
software licences and subscription fees.

 

You requested the following information:

 

·         An account of the University's total expenditure for proprietary
software (end user and client access) licenses and subscription fees (e.g.
for cloud services) over the past 5 years, broken down by vendor, for
example: Microsoft, Google, Oracle, Apple, Adobe, etc.

·         An account of total expenditure for proprietary software (end
user and client access) licenses and subscription fees (e.g. for cloud
services) over the past 5 years, broken down by year totals.

 

The table below summarises this expenditure over the past 5 years, broken
down by year totals.  (Note that the categorisation of information in
earlier years, in particular 2009, may well be subject to internal coding
differences.)

 

Account Actual Actual Actual Actual Actual Actual
Description YTD Nov 2013 2012 2011 2010 2009
2014
Computer
Expenses
Bibliographic 95,552 101,782 99,055 99,643 72,513
Software
Computer 11,728 12,951 33,361 33,601 19,887 24,838
Consumable
Hardware 13,477 44,689 56,754 217,029 149,009 74,228
Maintenance
Software 814,816 759,101 586,734 669,567 385,125 704,769
Maintenance
Software 32,921 49,922 45,111 38,514 57,640 19,230
Purchases
Total Expenses 968,494 968,444 821,015 1,058,354 684,174 823,065

 

You also requested a breakdown of the expenditure by vendor.  The
University accepts there is a legitimate public interest in the quantum of
such spending, as provided above.  However, the University is withholding
the expenditure breakdown by vendor under sections 9(2)(i) and 9(2)(j) of
the Official Information Act 1982 as release would prejudice or
disadvantage the University’s commercial activities and negotiations with
suppliers where there is commercial sensitivity around the cost of the
service provided, and public disclosure would impact on future activities
and negotiation of business opportunities.  The University does not accept
that any public interest in the expenditure by vendor may outweigh this
prejudice or disadvantage.  

 

Please note that you are entitled, under section 28 of the Official
Information Act 1982, to have this response reviewed by the Office of the
Ombudsmen.

 

Yours sincerely

 

 

Professor Sheelagh Matear

Acting Vice-Chancellor

 

 

 

Regards,

 

Adrian

 

Adrian Carpinter

Director, Governance

 

Vice-Chancellor's Office

Level 1, George Forbes Building

PO Box 85084

Lincoln University

Lincoln 7647

Christchurch

New Zealand

 

p +64 3 423 0192

e [2][email address] | w [3]www.lincoln.ac.nz

 

Lincoln University, Te Whare Wānaka o Aoraki New Zealand's specialist
land-based university

 

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