Help Slow Covid-19 information poster - request for supporting documentation
Matt Brown made this Official Information request to Ministry of Education
The request was partially successful.
From: Matt Brown
Dear Ministry of Education,
I wish to make an official information act request regarding the "Help Slow Covid-19" poster, located at https://temahau-live-storagestack-pv-ass... and linkd from https://temahau.govt.nz/covid-19/advice-... as of September 2022.
I request:
1) The scientific and/or public health advice received and/or considered by MoE that supports the advice provided on the poster regarding the level and acceptable duration of different CO2 levels in a classroom.
2) Any other documentation (including, but not limited to email, meeting notes, reviews, earlier proposed versions) relating to the creation, review and publication of this poster.
3) Any documentation that involves discussion of the relationship between the acceptable levels of CO2 described in the "How to Slow Covid-19" poster and the "Indoor Air Quality and Thermal Comfort" requirements provided at https://assets.education.govt.nz/public/...
4) In the case that the "How To Slow Covid-19" poster and the "Indoor Air Quality and Thermal Comfort" document are owned by different teams/departments/people/groups within MoE - all communication between these groups that discusses classroom CO2 levels and ventilation between February and Septeber 2022 inclusive.
Yours faithfully,
Matt Brown
From: Enquiries National
Ministry of Education
Kia ora Matt Brown
Thank you for your request for information below. The Ministry will consider and respond to your request in accordance with the Official Information Act 1982 (the Act).
Under section 15(1) of the Act, we are required to make and inform you of our decision on your request as soon as reasonably practicable and in any case not later than 20 working days after the day on which your request is received. You can therefore expect to receive our decision on your request on or before the 25 October 2022. If more than 20 working days are needed due to the potential workload and/or consultations involved in answering your request, we will notify you accordingly.
The Ministry may publicly release on our website the response to your request five days after you have received it. Any personal information will be removed.
In the interim, if you have any questions about your request, please email [email address].
Ngā mihi
Enquiries National Team | Ministry of Education - TW
education.govt.nz | Follow us on Twitter: @educationgovtnz
show quoted sections
From: Enquiries National
Ministry of Education
Kia ora Matt
Please find the attached letter advising you of the extension to your OIA
request.
Ngā mihi
Enquiries National Team | Ministry of Education | IB
33 Bowen Street, Wellington
[1]education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[2]Te TD huhu o te MD tauranga
show quoted sections
From: Enquiries National
Ministry of Education
Tēnā koe Matt
Please find attached a response to your request under the Official
Information Act.
Nāku noa, nā,
Official and Parliamentary Information | Ministry of Education | ED
[1]education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[2]Te Tāhuhu o te Mātauranga
show quoted sections
From: Matt Brown
Morena Emma,
I wish to formally complain about your decision to partially grant my OIA request as communicated via email at 17:28 yesterday, 29 November 2002. The grounds for my complaint are:
With respect to part 4 of my request, MoE has failed to meet OIA:
* s13 duty to provide “reasonable assistance” to the requestor.
* s15(1) by failing to communicate the decision on or prior to Oct 23.
* s15A(2) and s15A(4) as the circumstances are not reasonable.
With respect to parts 1-3 of my request, MoE has failed to meet OIA:
* s15A(4)(a) by failing to specify the period of extension sought on Nov 29th.
* s15A(2) by failing to give reasons for the extension sought on Nov 29th.
* s15(1) with the overall timeframe of the request handling.
I am providing a copy of this complaint to the ombudsman.
Regards
Matt Brown
From: Matt Brown
The full complaint submitted to the ombusman can be viewed at https://docs.google.com/document/d/1HSyw...
From: Enquiries National
Ministry of Education
Tēnā koe mō tō īmēra mai ki te Tāhuhu o Thank you for your email to the
te Mātauranga. Ministry of Education.
He urupare aunoa tēnei hei whakaatu kua This is an auto generated response
tae mai tō īmēra confirming your email has been
ki a mātou. Kaua noa e whakautu i tēnei received. Please do not respond to this
karere. message.
Mea ake nei ka urupare tonu atu mātou ki We will respond to your email as soon
tō īmēra. as possible.
show quoted sections
From: Enquiries National
Ministry of Education
Tēnā koe mō tō īmēra mai ki te Tāhuhu o Thank you for your email to the
te Mātauranga. Ministry of Education.
He urupare aunoa tēnei hei whakaatu kua This is an auto generated response
tae mai tō īmēra confirming your email has been
ki a mātou. Kaua noa e whakautu i tēnei received. Please do not respond to this
karere. message.
Mea ake nei ka urupare tonu atu mātou ki We will respond to your email as soon
tō īmēra. as possible.
show quoted sections
From: Matt Brown
Dear Ministry of Education,
I have no received any response from you to my complaint, I would expect at the very least an acknowledgment (other than your email auto-responder) that you have received it, ideally even a substantive response to my concerns and distress.
Given it's also been a further 10 working days, 2 full weeks, since your last response when you promised information without "undue delay", I would also appreciate an update on your progress providing the information that you have decided to release already.
Please let me hear from you as soon as possible
Yours faithfully,
Matt Brown
From: Enquiries National
Ministry of Education
Tēnā koe mō tō īmēra mai ki te Tāhuhu o Thank you for your email to the
te Mātauranga. Ministry of Education.
He urupare aunoa tēnei hei whakaatu kua This is an auto generated response
tae mai tō īmēra confirming your email has been
ki a mātou. Kaua noa e whakautu i tēnei received. Please do not respond to this
karere. message.
Mea ake nei ka urupare tonu atu mātou ki We will respond to your email as soon
tō īmēra. as possible.
show quoted sections
From: Enquiries National
Ministry of Education
Tēnā koe Matt
Thank you for your email below regarding your complaint of 30 November
2022 in respect of the Ministry’s response to your request under the
Official Information Act 1982. We note your dissatisfaction with our
response, and will address the matters you raise with the Ombudsman,
should his office decide to pursue an investigation.
As regards the remaining information that we have communicated will be
released to you in part, we apologise for the delay in finalising this for
release, which has taken longer than expected due to limited availability
of key staff. The information will be forwarded to you as soon as
possible, and in any case no later than 13 January 2023.
Nāku noa, nā,
Official and Parliamentary Information | Ministry of Education | ED
[1]education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[2]Te Tāhuhu o te Mātauranga
show quoted sections
From: Enquiries National
Ministry of Education
Tēnā koe Matt
Further to our email below regarding the Ministry’s response to your
request under the Official Information Act 1982, unfortunately it has
again taken longer than expected to finalise the information for release
to you, due to some technical difficulties and ongoing limited
availability of key staff over the Christmas break. I can now advise that
this will be with you in the week commencing 23 January. We apologise for
this further delay in completing our response to you.
Nāku noa, nā,
Official and Parliamentary Information | Ministry of Education | ED
[1]education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[2][IMG]
From: Enquiries National <[email address]>
Sent: Tuesday, 20 December 2022 4:32 pm
To: [FOI #20646 email]
Subject: FW: Official Information request - Help Slow Covid-19 information
poster - request for supporting documentation
Tēnā koe Matt
Thank you for your email below regarding your complaint of 30 November
2022 in respect of the Ministry’s response to your request under the
Official Information Act 1982. We note your dissatisfaction with our
response, and will address the matters you raise with the Ombudsman,
should his office decide to pursue an investigation.
As regards the remaining information that we have communicated will be
released to you in part, we apologise for the delay in finalising this for
release, which has taken longer than expected due to limited availability
of key staff. The information will be forwarded to you as soon as
possible, and in any case no later than 13 January 2023.
Nāku noa, nā,
Official and Parliamentary Information | Ministry of Education | ED
[3]education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[4]Te Tāhuhu o te Mātauranga
show quoted sections
From: Enquiries National
Ministry of Education
image001.png
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OIA 1296853 Final response letter.pdf
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OIA 1296853 Appendix 1.pdf
751K
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OIA 1296853 Appendix 2.pdf
1.5M
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View as HTML
Tēnā koe Matt
Please find attached the final response to your request under the Official
Information Act. Please note that Appendix 3 will follow under separate
cover due to file size restrictions, split into three separate emails. If
you are able to, you may find it useful to re-combine the three separate
PDFs upon receipt, as we have included a table of contents at the front
for ease of navigation, and this refers to the page numbering of the
document as a whole.
Nāku noa, nā,
Official and Parliamentary Information | Ministry of Education | ED
[1]education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[2][IMG]
From: Enquiries National
Sent: Friday, 13 January 2023 3:38 pm
To: [FOI #20646 email]
Subject: RE: Official Information request - Help Slow Covid-19 information
poster - request for supporting documentation
Tēnā koe Matt
Further to our email below regarding the Ministry’s response to your
request under the Official Information Act 1982, unfortunately it has
again taken longer than expected to finalise the information for release
to you, due to some technical difficulties and ongoing limited
availability of key staff over the Christmas break. I can now advise that
this will be with you in the week commencing 23 January. We apologise for
this further delay in completing our response to you.
Nāku noa, nā,
Official and Parliamentary Information | Ministry of Education | ED
[3]education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[4][IMG]
From: Enquiries National <[5][email address]>
Sent: Tuesday, 20 December 2022 4:32 pm
To: [6][FOI #20646 email]
Subject: FW: Official Information request - Help Slow Covid-19 information
poster - request for supporting documentation
Tēnā koe Matt
Thank you for your email below regarding your complaint of 30 November
2022 in respect of the Ministry’s response to your request under the
Official Information Act 1982. We note your dissatisfaction with our
response, and will address the matters you raise with the Ombudsman,
should his office decide to pursue an investigation.
As regards the remaining information that we have communicated will be
released to you in part, we apologise for the delay in finalising this for
release, which has taken longer than expected due to limited availability
of key staff. The information will be forwarded to you as soon as
possible, and in any case no later than 13 January 2023.
Nāku noa, nā,
Official and Parliamentary Information | Ministry of Education | ED
[7]education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[8]Te Tāhuhu o te Mātauranga
show quoted sections
From: Enquiries National
Ministry of Education
image001.png
9K
Download
image002.png
3K
Download
OIA 1296853 Appendix 3 Part1.pdf
8.4M
Download
View as HTML
Appendix 3 Part 1.
Official and Parliamentary Information | Ministry of Education | ED
[1]education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[2][IMG]
From: Enquiries National
Sent: Friday, 27 January 2023 9:52 am
To: [FOI #20646 email]
Subject: RE: OIA 1296853 - Help Slow Covid-19
Tēnā koe Matt
Please find attached the final response to your request under the Official
Information Act. Please note that Appendix 3 will follow under separate
cover due to file size restrictions, split into three separate emails. If
you are able to, you may find it useful to re-combine the three separate
PDFs upon receipt, as we have included a table of contents at the front
for ease of navigation, and this refers to the page numbering of the
document as a whole.
Nāku noa, nā,
Official and Parliamentary Information | Ministry of Education | ED
[3]education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[4][IMG]
From: Enquiries National
Sent: Friday, 13 January 2023 3:38 pm
To: [5][FOI #20646 email]
Subject: RE: Official Information request - Help Slow Covid-19 information
poster - request for supporting documentation
Tēnā koe Matt
Further to our email below regarding the Ministry’s response to your
request under the Official Information Act 1982, unfortunately it has
again taken longer than expected to finalise the information for release
to you, due to some technical difficulties and ongoing limited
availability of key staff over the Christmas break. I can now advise that
this will be with you in the week commencing 23 January. We apologise for
this further delay in completing our response to you.
Nāku noa, nā,
Official and Parliamentary Information | Ministry of Education | ED
[6]education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[7][IMG]
From: Enquiries National <[8][email address]>
Sent: Tuesday, 20 December 2022 4:32 pm
To: [9][FOI #20646 email]
Subject: FW: Official Information request - Help Slow Covid-19 information
poster - request for supporting documentation
Tēnā koe Matt
Thank you for your email below regarding your complaint of 30 November
2022 in respect of the Ministry’s response to your request under the
Official Information Act 1982. We note your dissatisfaction with our
response, and will address the matters you raise with the Ombudsman,
should his office decide to pursue an investigation.
As regards the remaining information that we have communicated will be
released to you in part, we apologise for the delay in finalising this for
release, which has taken longer than expected due to limited availability
of key staff. The information will be forwarded to you as soon as
possible, and in any case no later than 13 January 2023.
Nāku noa, nā,
Official and Parliamentary Information | Ministry of Education | ED
[10]education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[11]Te Tāhuhu o te Mātauranga
show quoted sections
From: Enquiries National
Ministry of Education
image001.png
9K
Download
image002.png
3K
Download
OIA 1296853 Appendix 3 Part2.pdf
8.9M
Download
View as HTML
Appendix 3 Part 2.
Official and Parliamentary Information | Ministry of Education | ED
[1]education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[2][IMG]
From: Enquiries National
Sent: Friday, 27 January 2023 9:53 am
To: '[FOI #20646 email]'
<[FOI #20646 email]>
Subject: RE: OIA 1296853 - Help Slow Covid-19
Appendix 3 Part 1.
Official and Parliamentary Information | Ministry of Education | ED
[3]education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[4][IMG]
From: Enquiries National
Sent: Friday, 27 January 2023 9:52 am
To: [5][FOI #20646 email]
Subject: RE: OIA 1296853 - Help Slow Covid-19
Tēnā koe Matt
Please find attached the final response to your request under the Official
Information Act. Please note that Appendix 3 will follow under separate
cover due to file size restrictions, split into three separate emails. If
you are able to, you may find it useful to re-combine the three separate
PDFs upon receipt, as we have included a table of contents at the front
for ease of navigation, and this refers to the page numbering of the
document as a whole.
Nāku noa, nā,
Official and Parliamentary Information | Ministry of Education | ED
[6]education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[7][IMG]
From: Enquiries National
Sent: Friday, 13 January 2023 3:38 pm
To: [8][FOI #20646 email]
Subject: RE: Official Information request - Help Slow Covid-19 information
poster - request for supporting documentation
Tēnā koe Matt
Further to our email below regarding the Ministry’s response to your
request under the Official Information Act 1982, unfortunately it has
again taken longer than expected to finalise the information for release
to you, due to some technical difficulties and ongoing limited
availability of key staff over the Christmas break. I can now advise that
this will be with you in the week commencing 23 January. We apologise for
this further delay in completing our response to you.
Nāku noa, nā,
Official and Parliamentary Information | Ministry of Education | ED
[9]education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[10][IMG]
From: Enquiries National <[11][email address]>
Sent: Tuesday, 20 December 2022 4:32 pm
To: [12][FOI #20646 email]
Subject: FW: Official Information request - Help Slow Covid-19 information
poster - request for supporting documentation
Tēnā koe Matt
Thank you for your email below regarding your complaint of 30 November
2022 in respect of the Ministry’s response to your request under the
Official Information Act 1982. We note your dissatisfaction with our
response, and will address the matters you raise with the Ombudsman,
should his office decide to pursue an investigation.
As regards the remaining information that we have communicated will be
released to you in part, we apologise for the delay in finalising this for
release, which has taken longer than expected due to limited availability
of key staff. The information will be forwarded to you as soon as
possible, and in any case no later than 13 January 2023.
Nāku noa, nā,
Official and Parliamentary Information | Ministry of Education | ED
[13]education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[14]Te Tāhuhu o te Mātauranga
show quoted sections
From: Enquiries National
Ministry of Education
image001.png
9K
Download
image002.png
3K
Download
OIA 1296853 Appendix 3 Part3.pdf
8.9M
Download
View as HTML
Appendix 3 Part 3 (of 3).
Official and Parliamentary Information | Ministry of Education | ED
[1]education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[2][IMG]
From: Enquiries National
Sent: Friday, 27 January 2023 9:54 am
To: '[FOI #20646 email]'
<[FOI #20646 email]>
Subject: RE: OIA 1296853 - Help Slow Covid-19
Appendix 3 Part 2.
Official and Parliamentary Information | Ministry of Education | ED
[3]education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[4][IMG]
From: Enquiries National
Sent: Friday, 27 January 2023 9:53 am
To: '[FOI #20646 email]'
<[5][FOI #20646 email]>
Subject: RE: OIA 1296853 - Help Slow Covid-19
Appendix 3 Part 1.
Official and Parliamentary Information | Ministry of Education | ED
[6]education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[7][IMG]
From: Enquiries National
Sent: Friday, 27 January 2023 9:52 am
To: [8][FOI #20646 email]
Subject: RE: OIA 1296853 - Help Slow Covid-19
Tēnā koe Matt
Please find attached the final response to your request under the Official
Information Act. Please note that Appendix 3 will follow under separate
cover due to file size restrictions, split into three separate emails. If
you are able to, you may find it useful to re-combine the three separate
PDFs upon receipt, as we have included a table of contents at the front
for ease of navigation, and this refers to the page numbering of the
document as a whole.
Nāku noa, nā,
Official and Parliamentary Information | Ministry of Education | ED
[9]education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[10][IMG]
From: Enquiries National
Sent: Friday, 13 January 2023 3:38 pm
To: [11][FOI #20646 email]
Subject: RE: Official Information request - Help Slow Covid-19 information
poster - request for supporting documentation
Tēnā koe Matt
Further to our email below regarding the Ministry’s response to your
request under the Official Information Act 1982, unfortunately it has
again taken longer than expected to finalise the information for release
to you, due to some technical difficulties and ongoing limited
availability of key staff over the Christmas break. I can now advise that
this will be with you in the week commencing 23 January. We apologise for
this further delay in completing our response to you.
Nāku noa, nā,
Official and Parliamentary Information | Ministry of Education | ED
[12]education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[13][IMG]
From: Enquiries National <[14][email address]>
Sent: Tuesday, 20 December 2022 4:32 pm
To: [15][FOI #20646 email]
Subject: FW: Official Information request - Help Slow Covid-19 information
poster - request for supporting documentation
Tēnā koe Matt
Thank you for your email below regarding your complaint of 30 November
2022 in respect of the Ministry’s response to your request under the
Official Information Act 1982. We note your dissatisfaction with our
response, and will address the matters you raise with the Ombudsman,
should his office decide to pursue an investigation.
As regards the remaining information that we have communicated will be
released to you in part, we apologise for the delay in finalising this for
release, which has taken longer than expected due to limited availability
of key staff. The information will be forwarded to you as soon as
possible, and in any case no later than 13 January 2023.
Nāku noa, nā,
Official and Parliamentary Information | Ministry of Education | ED
[16]education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[17]Te Tāhuhu o te Mātauranga
show quoted sections
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Matt Brown left an annotation ()
2 years later, after a much delayed ombusman complaint, I received an pro-forma apology from MoE for their handling of this request.
Unfortunately I do not seem to be able to upload the PDF of the apology but the key text from it is:
"
After engaging with the Office of the Ombudsman (the Office), we acknowledge we estimated the
timeframe incorrectly and apologise for the inconvenience. On reflection, we consider it would have
been appropriate and helpful to provide you with a more realistic timeframe in the first instance, taking
into account the complexity of the information requested and the consultations required. The extension
was provided in good faith at the time; however, I acknowledge that there was an undue delay in providing
you the information.
The Office asked us to provide you with assistance to re-scope part four of your request. When making
the decision to refuse part 4 of your request it was determined that it was not possible to provide what
was requested without substantial collation and research. When considering an 18(f) refusal, the team
considers if a refinement to the request would allow us to provide a substantive response. At the time of
making the decision, those involved were unable to identify suggestions for refinement that would still
deliver on the intent of the request, but we remain open to working with you on a refined request, if you
wish to pursue this.
The information that your original request was seeking is held in individual email accounts across the
Ministry rather than centrally collated in one team’s storage location, due to the involvement of teams
across National Office and the Regional Offices on a daily basis supporting schools nationwide with
issues relating to COVID-19, which led to the refusal of that part of your request, so please be
conscious of this in the framing of any future or refined request.
I apologise again for the undue delay in providing you with information, and we look forward to working
with you on any future requests
"
Link to this