https://vuw.sharepoint.com/:w:/r/sites/COL MoEIAQTechAdvisoryPanel/Shared%20Documents/Winter%20ventilat
ion%20advice/Brief%20points%20of%20advice%20for%20starting%20Term%203.docx?d=wde9b869b977142739e2
a53ea5b83c5df&csf=1&web=1&e=40s7X0
Kind regards,
Mark
Prof. Mark Jermy
1982
Dept. Mechanical Engineering
University of Canterbury, New Zealand
Act
9(2)(a)
From: Renelle Gronert <[email address]>
Sent: Friday, July 15, 2022 8:39 AM
To: Ian Longley <[email address]>; Mark Jermy <[email address]>; Boulic, Mikael
<[email address]>; Scott MacKenzie <[email address]>; Robyn Phipps
<[email address]>; Jeremy.Tuohy <[email address]>; Manfred Plagmann
<[email address]>; Perry Davy <[email address]> Information
Cc: [email address] <[email address]>; Jason Chen
<[email address]>; Euan Russell <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Official
Thanks all.
Its great to get instruction out there, BUT there is a reactance in some areas-
the
Outdoor noise
Not reaching 18 degC (maybe more union focused around work condition) so why do that.
We don’t want to be wordy as too many words don’t get read. But I did wonder if there was a smaller box of colour
with writing that advised the reasons why we take the actions – keeping it simple - better brain function/ better
under
health / etc? Also maybe with a picture clipped form the Nanaogirl ventilation piece (a fun one) and link address to
find it.
Many thanks - Kia ora rawa atu
Renelle Gronert | Senior Manager - School Design
Te Puna Hanganga, Matihiko | Infrastructure & Digital
DDI +6444637061 | Mobile 9(2)(a)
Auckland Mt Eden Office
education.govt.nz
Released
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna huanga
We shape an education system that delivers equitable and excellent outcomes
From: Ian Longley <[email address]>
Sent: Friday, 15 July 2022 8:32 am
2
To: Mark Jermy <[email address]>; Boulic, Mikael <[email address]>; Scott MacKenzie
<[email address]>; Robyn Phipps <[email address]>; Jeremy.Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy
<[email address]>
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Renelle Gronert <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Seconded!
Get Outlook for Android
1982
From: Mark Jermy <[email address]>
Sent: Friday, July 15, 2022 8:21:14 AM
Act
To: Boulic, Mikael <[email address]>; Ian Longley <[email address]>; Scott MacKenzie
<[email address]>; Robyn Phipps <[email address]>; Jeremy Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy
<[email address]>
Cc: [email address] <[email address]>; Jason Chen
<[email address]>; Euan Russell <[email address]>; Renelle Gronert
<Renel [email address]>; Guy Coulson <[email address]>; Ackley Aniebietabasi
<[email address]>; Michelle Patience <[email address]>
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Information
Hello all, it seems we are broadly in agreement that a 3 point poster for classrooms covering Heat, Sneak/Crack
Open and Reboot/Flush is a good idea for getting the essential message direct to those who can implement it in
classrooms. I move that VTAG strongly recommends this message is disseminated as soon as possible and no later
than the beginning of Term 3 and that, if MoE agrees with our recommendation, we make a subgroup available to
work with MoE communications specialists to finalise the wording and graphics.
Kind regards,
Official
Mark
Get Outlook for Android
the
From: Mikael Boulic <[email address]>
Sent: Thursday, July 14, 2022 2:56:33 PM
To: Mark Jermy <[email address]>; Ian Longley <[email address]>; Scott MacKenzie
<[email address]>; Robyn Phipps <[email address]>; Jeremy Tuohy
under
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy
<[email address]>
Cc: [email address] <[email address]>; Jason Chen
<[email address]>; Euan Russell <[email address]>; Renelle Gronert
<Renel [email address]>; Guy Coulson <[email address]>; Ackley Aniebietabasi
<[email address]>; Michelle Patience <[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Hi Mark, Ian and colleagues,
Released
We need it as simple as possible. We learnt that people are busy, so less text as possible.
1. Pre heat before class start and keep it at 18 C during class
2. Open windows as much as you feel ok. Even a 2 cm opening will help. (we should have the sticker “open
me” on the picture of the window)
3. Flush the classroom during breaks to start the next class with fresh air
3
Mik
From: Mark Jermy <[email address]>
Sent: Thursday, 14 July 2022 2:38 PM
To: Ian Longley <[email address]>; Scott MacKenzie <[email address]>; Robyn Phipps
<[email address]>; Jeremy Tuohy <[email address]>; Manfred Plagmann
1982
<[email address]>; Mikael Boulic <[email address]>; Perry Davy <[email address]>
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Renelle Gronert <[email address]>; Guy Coulson
Act
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Yes agreed heat, sneak, reboot covers all the main points in a simple way. I (very roughly) drafted a poster
at
https://vuw.sharepoint.com/:w:/r/sites/COL MoEIAQTechAdvisoryPanel/Shared%20Documents/Winter%
20ventilation%20advice/Brief%20points%20of%20advice%20for%20starting%20Term%203.docx?d=wde9b
869b977142739e2a53ea5b83c5df&csf=1&web=1&e=BwnShY Information
Kind regards,
Mark
Official
Prof. Mark Jermy
Dept. Mechanical Engineering
University of Canterbury, New Zealand the
9(2)(a)
From: Ian Longley <[email address]>
Sent: Thursday, July 14, 2022 1:20 PM
To: Scott MacKenzie <[email address]>; Robyn Phipps <[email address]>; Jeremy
under
Tuohy <[email address]>; Manfred Plagmann <[email address]>; Mark Jermy
<[email address]>; Boulic, Mikael <[email address]>; Perry Davy <[email address]>
Cc: [email address] <[email address]>; Jason Chen
<[email address]>; Euan Russell <[email address]>; Renelle Gronert
<Renel [email address]>; Guy Coulson <[email address]>; Ackley Aniebietabasi
<[email address]>; Michelle Patience <[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
HEAT, SNEAK and REBOOT – in that order!
Released
From: Scott MacKenzie <[email address]>
Sent: Wednesday, 13 July 2022 6:34 PM
To: Robyn Phipps <[email address]>; Ian Longley <[email address]>; Jeremy Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Mark Jermy
<[email address]>; Boulic, Mikael <[email address]>; Perry Davy <[email address]>
4
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Renelle Gronert <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Importance: High
Thanks all for the discussion today.
Late today we had it confirmed that we will be providing some direct information into classrooms to help remind
teachers on the pertinent use of masking and ventilation, for the start of Term 3. Form TBC but think graphical, not
many words, maybe an A4 poster that can go on the door as you head in. Half masking, half ventilation but up to
wider team if other measures go on it too. I was hoping to defer this into next week’s VTAG but round-robin 1982
feedback ASAP appreciated (sorry).
Our challenge is to pull our advice down to what we believe are the three more pertinent ventilation points for a
Act
TEACHER (and other occupants of the room) to be mindful of. Attached are some current material, and we need to
focus on what the room occupants can control or moderate – for example, often teachers cannot control pre-
heat. We will still cover the full set of advice through other mediums. We want this poster to be assertive i.e. ‘just
tell us what to do’ advice that anyone can get – including young students.
My starter for ten (sticking with the sneak, heat and reboot theme yesterday with some tweaks), and these are the
CONCEPTS not the final wording:
1. Windows: Open it by a little when you can’t open it a lot, and close it when you have to. Sneak them open
whenever you can. Don’t default to full closed just because. If you can, fully open.
Information
2. Heating: Keep warm, and don’t make it cold just to make it fresh. If it’s cold, get it to 18 degrees before you
start sneaking windows open. Preheating, warm clothing, ongoing heating al fit within this. Nothing we do
should result in cold classrooms or students.
3. Refresh breaks: Reboot the room at least 4 times a day. A few minutes with everything wide open will blast
Official
out the bugs but won’t blast out the heat. Airing out the room during breaks also fits into this. ‘4 times’ is
invented to keep it simple (i.e. our data suggests a 930am break would do the most good – but easier just to
have this happen regularly; once an hour to impactful on learning).
the
Trying to be very direct and nuanced in this – i.e. ‘three ventilation tips for classrooms that will help reduce COVID-
19 transmission this winter season’. Hence aiming for an easy catch-phrase that can be graphically represented like
sneak, heat and reboot; or keep it fresh, keep it warm and REBOOT.
under
But the key questions – do VTAG members agree these are the three themes we should be emphasising with the
occupants in direct control of the classroom through the school day? Are we overlooking other parts of our
ventilation guidance that are MORE beneficial to highlight than these?
Note I’ve left CO2 and air cleaners out as these are not a tool in all spaces. We might following this have a response-
style poster – i.e. one you stick on the door of a room we believe has higher risk due to activities or property factors
that point to other more specific mitigations (i.e. This room has an air cleaner in it for a reason – turn it on FULL all
day!).
Released
All ideas and feedback welcomed!
Thanks again,
Scott MacKenzie
Programme Director – Ventilation (COVID-19)
5
DISCLAIMER:
This email and any attachments may contain information that is confidential and subject to legal privilege. If you are not the intended recipient, any use,
dissemination, distribution or duplication of this email and attachments is prohibited. If you have received this email in error please notify the author immediately and
erase all copies of the email and attachments. The Ministry of Education accepts no responsibility for changes made to this message or attachments after transmission
from the Ministry.
Dr Ian Longley
Principal Scientist - Air Quality
Programme Leader - Atmospheric Environment, Health and Society
9(2)(a)
1982
National Institute of Water & Atmospheric Research Ltd (NIWA)
41 Market Place Viaduct Harbour Auckland New Zealand
Connect with NIWA: niwa.co.nz Facebook LinkedIn Twitter Instagram
Act
monitoring and auditing service may be provided by third parties. Such third parties can access information transmitted to,
processed by and stored on NIWA's IT systems
DISCLAIMER:
This email and any attachments may contain information that is confidential and subject to legal privilege. If you are not the intended recipient, any use,
dissemination, distribution or duplication of this email and attachments is prohibited. If you have received this email in error please notify the author immediately and
erase all copies of the email and attachments. The Ministry of Education accepts no responsibility for changes made to this message or attachments after transmission
from the Ministry.
Information
Official
the
under
Released
6
Sofia Craig
From:
Robyn Phipps <[email address]>
Sent:
Friday, 15 July 2022 11:04 am
To:
Mark Jermy; Renelle Gronert; Ian Longley; Mikael Boulic; Scott MacKenzie;
Jeremy.Tuohy; Manfred Plagmann; Perry Davy
Cc:
[email address]; Jason Chen; Euan Russell; Guy Coulson; Ackley
Aniebietabasi; Michelle Patience
Subject:
Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Categories:
Read
1982
I recommend that for the heater image we replace the radiator heater with a heat pump. There is still the false
notion that a heat pump is a ventilator and most classrooms have a heat pump so show what they will be using.
Act
R
From: Mark Jermy <[email address]>
Date: Friday, 15 July 2022 at 9:25 AM
To: Renelle Gronert <[email address]>, Ian Longley <[email address]>, Mikael
Boulic <[email address]>, Scott MacKenzie <[email address]>, Robyn Phipps
<[email address]>, Jeremy Tuohy <[email address]>, Manfred Plagmann
Information
<[email address]>, Perry Davy <[email address]>
Cc: [email address] <[email address]>, Jason Chen
<[email address]>, Euan Russell <[email address]>, Guy Coulson
<[email address]>, Ackley Aniebietabasi <[email address]>, Michelle
Patience <[email address]>
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Official
Great ideas- I added a few things to the document on Teams to capture this.
the
https://vuw.sharepoint.com/:w:/r/sites/COL MoEIAQTechAdvisoryPanel/Shared%20Documents/Winter%20ventilat
ion%20advice/Brief%20points%20of%20advice%20for%20starting%20Term%203.docx?d=wde9b869b977142739e2
a53ea5b83c5df&csf=1&web=1&e=40s7X0
under
Kind regards,
Mark
Prof. Mark Jermy
Released
Dept. Mechanical Engineering
University of Canterbury, New Zealand
9(2)(a)
1
From: Renelle Gronert <Renel [email address]>
Sent: Friday, July 15, 2022 8:39 AM
To: Ian Longley <[email address]>; Mark Jermy <[email address]>; Boulic, Mikael
<[email address]>; Scott MacKenzie <[email address]>; Robyn Phipps
<[email address]>; Jeremy.Tuohy <[email address]>; Manfred Plagmann
<[email address]>; Perry Davy <[email address]>
Cc: [email address] <[email address]>; Jason Chen
<[email address]>; Euan Russell <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Thanks all.
1982
Its great to get instruction out there, BUT there is a reactance in some areas-
Act
Outdoor noise
Not reaching 18 degC (maybe more union focused around work condition) so why do that.
We don’t want to be wordy as too many words don’t get read. But I did wonder if there was a smaller box of colour
with writing that advised the reasons why we take the actions – keeping it simple - better brain function/ better
health / etc? Also maybe with a picture clipped form the Nanaogirl ventilation piece (a fun one) and link address to
find it.
Many thanks - Kia ora rawa atu
Renelle Gronert | Senior Manager - School Design
Information
Te Puna Hanganga, Matihiko | Infrastructure & Digital
DDI +6444637061 | Mobile 9(2)(a)
Auckland Mt Eden Office
education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna huanga
We shape an education system that delivers equitable and excellent outcomes
Official
From: Ian Longley <[email address]>
the
Sent: Friday, 15 July 2022 8:32 am
To: Mark Jermy <[email address]>; Boulic, Mikael <[email address]>; Scott MacKenzie
<[email address]>; Robyn Phipps <[email address]>; Jeremy.Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy
<[email address]>
under
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Renelle Gronert <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Seconded!
Get Outlook for Android
Released
From: Mark Jermy <[email address]>
Sent: Friday, July 15, 2022 8:21:14 AM
To: Boulic, Mikael <[email address]>; Ian Longley <[email address]>; Scott MacKenzie
<[email address]>; Robyn Phipps <[email address]>; Jeremy Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy
<[email address]>
2
Cc: [email address] <[email address]>; Jason Chen
<[email address]>; Euan Russell <[email address]>; Renelle Gronert
<Renel [email address]>; Guy Coulson <[email address]>; Ackley Aniebietabasi
<[email address]>; Michelle Patience <[email address]>
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Hello all, it seems we are broadly in agreement that a 3 point poster for classrooms covering Heat, Sneak/Crack
Open and Reboot/Flush is a good idea for getting the essential message direct to those who can implement it in
classrooms. I move that VTAG strongly recommends this message is disseminated as soon as possible and no later
than the beginning of Term 3 and that, if MoE agrees with our recommendation, we make a subgroup available to
work with MoE communications specialists to finalise the wording and graphics.
Kind regards,
Mark
1982
Get Outlook for Android
Act
From: Mikael Boulic <[email address]>
Sent: Thursday, July 14, 2022 2:56:33 PM
To: Mark Jermy <[email address]>; Ian Longley <[email address]>; Scott MacKenzie
<[email address]>; Robyn Phipps <[email address]>; Jeremy Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy
<[email address]>
Cc: [email address] <[email address]>; Jason Chen
<[email address]>; Euan Russell <[email address]>; Renelle Gronert
<Renel [email address]>; Guy Coulson <[email address]>; Ackley Aniebietabasi
<[email address]>; Michelle Patience <[email address]>
Information
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Hi Mark, Ian and colleagues,
We need it as simple as possible. We learnt that people are busy, so less text as possible.
Official
1. Pre heat before class start and keep it at 18 C during class
2. Open windows as much as you feel ok. Even a 2 cm opening will help. (we should have the sticker “open
me” on the picture of the window)
the
3. Flush the classroom during breaks to start the next class with fresh air
Mik
under
From: Mark Jermy <[email address]>
Sent: Thursday, 14 July 2022 2:38 PM
To: Ian Longley <[email address]>; Scott MacKenzie <[email address]>; Robyn Phipps
<[email address]>; Jeremy Tuohy <[email address]>; Manfred Plagmann
Released
<[email address]>; Mikael Boulic <[email address]>; Perry Davy <[email address]>
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Renelle Gronert <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
3
Yes agreed heat, sneak, reboot covers all the main points in a simple way. I (very roughly) drafted a poster
at
https://vuw.sharepoint.com/:w:/r/sites/COL MoEIAQTechAdvisoryPanel/Shared%20Documents/Winter%
20ventilation%20advice/Brief%20points%20of%20advice%20for%20starting%20Term%203.docx?d=wde9b
869b977142739e2a53ea5b83c5df&csf=1&web=1&e=BwnShY
Kind regards,
Mark
Prof. Mark Jermy
1982
Dept. Mechanical Engineering
University of Canterbury, New Zealand
tel:+6433692276
Act
From: Ian Longley <[email address]>
Sent: Thursday, July 14, 2022 1:20 PM
To: Scott MacKenzie <[email address]>; Robyn Phipps <[email address]>; Jeremy
Tuohy <[email address]>; Manfred Plagmann <[email address]>; Mark Jermy
<[email address]>; Boulic, Mikael <[email address]>; Perry Davy <[email address]>
Cc: [email address] <[email address]>; Jason Chen
<[email address]>; Euan Russell <[email address]>; Renelle Gronert
<Renel [email address]>; Guy Coulson <[email address]>; Ackley Aniebietabasi
<[email address]>; Michelle Patience <[email address]>
Information
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
HEAT, SNEAK and REBOOT – in that order!
From: Scott MacKenzie <[email address]>
Sent: Wednesday, 13 July 2022 6:34 PM
Official
To: Robyn Phipps <[email address]>; Ian Longley <[email address]>; Jeremy Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Mark Jermy
<[email address]>; Boulic, Mikael <[email address]>; Perry Davy <[email address]>
the
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Renelle Gronert <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
under
Importance: High
Thanks all for the discussion today.
Late today we had it confirmed that we will be providing some direct information into classrooms to help remind
teachers on the pertinent use of masking and ventilation, for the start of Term 3. Form TBC but think graphical, not
many words, maybe an A4 poster that can go on the door as you head in. Half masking, half ventilation but up to
wider team if other measures go on it too. I was hoping to defer this into next week’s VTAG but round-robin
feedback ASAP appreciated (sorry).
Released
Our challenge is to pull our advice down to what we believe are the three more pertinent ventilation points for a
TEACHER (and other occupants of the room) to be mindful of. Attached are some current material, and we need to
focus on what the room occupants can control or moderate – for example, often teachers cannot control pre-
heat. We will still cover the full set of advice through other mediums. We want this poster to be assertive i.e. ‘just
tell us what to do’ advice that anyone can get – including young students.
4
My starter for ten (sticking with the sneak, heat and reboot theme yesterday with some tweaks), and these are the
CONCEPTS not the final wording:
1. Windows: Open it by a little when you can’t open it a lot, and close it when you have to. Sneak them open
whenever you can. Don’t default to full closed just because. If you can, fully open.
2. Heating: Keep warm, and don’t make it cold just to make it fresh. If it’s cold, get it to 18 degrees before you
start sneaking windows open. Preheating, warm clothing, ongoing heating al fit within this. Nothing we do
should result in cold classrooms or students.
3. Refresh breaks: Reboot the room at least 4 times a day. A few minutes with everything wide open will blast
out the bugs but won’t blast out the heat. Airing out the room during breaks also fits into this. ‘4 times’ is
invented to keep it simple (i.e. our data suggests a 930am break would do the most good – but easier just to
1982
have this happen regularly; once an hour to impactful on learning).
Trying to be very direct and nuanced in this – i.e. ‘three ventilation tips for classrooms that will help reduce COVID-
Act
19 transmission this winter season’. Hence aiming for an easy catch-phrase that can be graphically represented like
sneak, heat and reboot; or keep it fresh, keep it warm and REBOOT.
But the key questions – do VTAG members agree these are the three themes we should be emphasising with the
occupants in direct control of the classroom through the school day? Are we overlooking other parts of our
ventilation guidance that are MORE beneficial to highlight than these?
Note I’ve left CO2 and air cleaners out as these are not a tool in all spaces. We might following this have a response-
style poster – i.e. one you stick on the door of a room we believe has higher risk due to activities or property factors
that point to other more specific mitigations (i.e. This room has an air cleaner in it for a reason – turn it on FULL all
Information
day!).
All ideas and feedback welcomed!
Thanks again,
Official
Scott MacKenzie
Programme Director – Ventilation (COVID-19) the
DISCLAIMER:
This email and any attachments may contain information that is confidential and subject to legal privilege. If you are not the intended recipient, any use,
dissemination, distribution or duplication of this email and attachments is prohibited. If you have received this email in error please notify the author immediately and
erase all copies of the email and attachments. The Ministry of Education accepts no responsibility for changes made to this message or attachments after transmission
from the Ministry.
under
Dr Ian Longley
Principal Scientist - Air Quality
Programme Leader - Atmospheric Environment, Health and Society
9(2)(a)
National Institute of Water & Atmospheric Research Ltd (NIWA)
Released 41 Market Place Viaduct Harbour Auckland New Zealand
Connect with NIWA: niwa.co.nz Facebook LinkedIn Twitter Instagram
monitoring and auditing service may be provided by third parties. Such third parties can access information transmitted to,
processed by and stored on NIWA's IT systems
5
Sofia Craig
From:
Robyn Phipps <[email address]>
Sent:
Friday, 15 July 2022 11:25 am
To:
Renelle Gronert; Ian Longley; Mark Jermy; Mikael Boulic; Scott MacKenzie;
Jeremy.Tuohy; Manfred Plagmann; Perry Davy
Cc:
[email address]; Jason Chen; Euan Russell; Guy Coulson; Ackley
Aniebietabasi; Michelle Patience
Subject:
Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Categories:
Read
1982
Agree these will be the barriers esp down south. I also recommend we progress with the triage of problem
classrooms (windows that don’t open/or can’t open due to noise/ambient pollution) and work on cheap
Act
ventilation/heat and heat recovery solutions.
R
From: Renelle Gronert <[email address]>
Date: Friday, 15 July 2022 at 8:39 AM
To: Ian Longley <[email address]>, Mark Jermy <[email address]>, Mikael Boulic
<[email address]>, Scott MacKenzie <[email address]>, Robyn Phipps
<[email address]>, Jeremy Tuohy <[email address]>, Manfred Plagmann
Information
<[email address]>, Perry Davy <[email address]>
Cc: [email address] <[email address]>, Jason Chen
<[email address]>, Euan Russell <[email address]>, Guy Coulson
<[email address]>, Ackley Aniebietabasi <[email address]>, Michelle
Patience <[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Official
Thanks all.
the
Its great to get instruction out there, BUT there is a reactance in some areas-
Outdoor noise
Not reaching 18 degC (maybe more union focused around work condition) so why do that.
under
We don’t want to be wordy as too many words don’t get read. But I did wonder if there was a smaller box of colour
with writing that advised the reasons why we take the actions – keeping it simple - better brain function/ better
health / etc? Also maybe with a picture clipped form the Nanaogirl ventilation piece (a fun one) and link address to
find it.
Many thanks - Kia ora rawa atu
Renelle Gronert | Senior Manager - School Design
Te Puna Hanganga, Matihiko | Infrastructure & Digital
Released
DDI +6444637061 | Mobile 9(2)(a)
Auckland Mt Eden Office
education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna huanga
We shape an education system that delivers equitable and excellent outcomes
1
From: Ian Longley <[email address]>
Sent: Friday, 15 July 2022 8:32 am
To: Mark Jermy <[email address]>; Boulic, Mikael <[email address]>; Scott MacKenzie
<[email address]>; Robyn Phipps <[email address]>; Jeremy.Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy
<[email address]>
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Renelle Gronert <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
1982
Seconded!
Get Outlook for Android
Act
From: Mark Jermy <[email address]>
Sent: Friday, July 15, 2022 8:21:14 AM
To: Boulic, Mikael <[email address]>; Ian Longley <[email address]>; Scott MacKenzie
<[email address]>; Robyn Phipps <[email address]>; Jeremy Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy
<[email address]>
Cc: [email address] <[email address]>; Jason Chen
<[email address]>; Euan Russell <[email address]>; Renelle Gronert
<Renel [email address]>; Guy Coulson <[email address]>; Ackley Aniebietabasi
Information
<[email address]>; Michelle Patience <[email address]>
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Hello all, it seems we are broadly in agreement that a 3 point poster for classrooms covering Heat, Sneak/Crack
Open and Reboot/Flush is a good idea for getting the essential message direct to those who can implement it in
classrooms. I move that VTAG strongly recommends this message is disseminated as soon as possible and no later
Official
than the beginning of Term 3 and that, if MoE agrees with our recommendation, we make a subgroup available to
work with MoE communications specialists to finalise the wording and graphics.
Kind regards,
the
Mark
Get Outlook for Android
From: Mikael Boulic <[email address]>
under
Sent: Thursday, July 14, 2022 2:56:33 PM
To: Mark Jermy <[email address]>; Ian Longley <[email address]>; Scott MacKenzie
<[email address]>; Robyn Phipps <[email address]>; Jeremy Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy
<[email address]>
Cc: [email address] <[email address]>; Jason Chen
<[email address]>; Euan Russell <[email address]>; Renelle Gronert
<Renel [email address]>; Guy Coulson <[email address]>; Ackley Aniebietabasi
<[email address]>; Michelle Patience <[email address]>
Released
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Hi Mark, Ian and colleagues,
We need it as simple as possible. We learnt that people are busy, so less text as possible.
1. Pre heat before class start and keep it at 18 C during class
2
2. Open windows as much as you feel ok. Even a 2 cm opening will help. (we should have the sticker “open
me” on the picture of the window)
3. Flush the classroom during breaks to start the next class with fresh air
Mik
From: Mark Jermy <[email address]>
1982
Sent: Thursday, 14 July 2022 2:38 PM
To: Ian Longley <[email address]>; Scott MacKenzie <[email address]>; Robyn Phipps
<[email address]>; Jeremy Tuohy <[email address]>; Manfred Plagmann Act
<[email address]>; Mikael Boulic <[email address]>; Perry Davy <[email address]>
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Renelle Gronert <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Yes agreed heat, sneak, reboot covers all the main points in a simple way. I (very roughly) drafted a poster
at
Information
https://vuw.sharepoint.com/:w:/r/sites/COL MoEIAQTechAdvisoryPanel/Shared%20Documents/Winter%
20ventilation%20advice/Brief%20points%20of%20advice%20for%20starting%20Term%203.docx?d=wde9b
869b977142739e2a53ea5b83c5df&csf=1&web=1&e=BwnShY
Kind regards,
Official
Mark
the
Prof. Mark Jermy
Dept. Mechanical Engineering
University of Canterbury, New Zealand
9(2)(a)
under
From: Ian Longley <[email address]>
Sent: Thursday, July 14, 2022 1:20 PM
To: Scott MacKenzie <[email address]>; Robyn Phipps <[email address]>; Jeremy
Tuohy <[email address]>; Manfred Plagmann <[email address]>; Mark Jermy
<[email address]>; Boulic, Mikael <[email address]>; Perry Davy <[email address]>
Cc: [email address] <[email address]>; Jason Chen
<[email address]>; Euan Russell <[email address]>; Renelle Gronert
<Renel [email address]>; Guy Coulson <[email address]>; Ackley Aniebietabasi
<[email address]>; Michelle Patience <[email address]>
Released
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
HEAT, SNEAK and REBOOT – in that order!
From: Scott MacKenzie <[email address]>
Sent: Wednesday, 13 July 2022 6:34 PM
3
To: Robyn Phipps <[email address]>; Ian Longley <[email address]>; Jeremy Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Mark Jermy
<[email address]>; Boulic, Mikael <[email address]>; Perry Davy <[email address]>
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Renelle Gronert <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Importance: High
Thanks all for the discussion today.
Late today we had it confirmed that we will be providing some direct information into classrooms to help remind
1982
teachers on the pertinent use of masking and ventilation, for the start of Term 3. Form TBC but think graphical, not
many words, maybe an A4 poster that can go on the door as you head in. Half masking, half ventilation but up to
wider team if other measures go on it too. I was hoping to defer this into next week’s VTAG but round-robin
Act
feedback ASAP appreciated (sorry).
Our challenge is to pull our advice down to what we believe are the three more pertinent ventilation points for a
TEACHER (and other occupants of the room) to be mindful of. Attached are some current material, and we need to
focus on what the room occupants can control or moderate – for example, often teachers cannot control pre-
heat. We will still cover the full set of advice through other mediums. We want this poster to be assertive i.e. ‘just
tell us what to do’ advice that anyone can get – including young students.
My starter for ten (sticking with the sneak, heat and reboot theme yesterday with some tweaks), and these are the
CONCEPTS not the final wording:
Information
1. Windows: Open it by a little when you can’t open it a lot, and close it when you have to. Sneak them open
whenever you can. Don’t default to full closed just because. If you can, fully open.
2. Heating: Keep warm, and don’t make it cold just to make it fresh. If it’s cold, get it to 18 degrees before you
start sneaking windows open. Preheating, warm clothing, ongoing heating al fit within this. Nothing we do
Official
should result in cold classrooms or students.
3. Refresh breaks: Reboot the room at least 4 times a day. A few minutes with everything wide open will blast
the
out the bugs but won’t blast out the heat. Airing out the room during breaks also fits into this. ‘4 times’ is
invented to keep it simple (i.e. our data suggests a 930am break would do the most good – but easier just to
have this happen regularly; once an hour to impactful on learning).
Trying to be very direct and nuanced in this – i.e. ‘three ventilation tips for classrooms that will help reduce COVID-
under
19 transmission this winter season’. Hence aiming for an easy catch-phrase that can be graphically represented like
sneak, heat and reboot; or keep it fresh, keep it warm and REBOOT.
But the key questions – do VTAG members agree these are the three themes we should be emphasising with the
occupants in direct control of the classroom through the school day? Are we overlooking other parts of our
ventilation guidance that are MORE beneficial to highlight than these?
Note I’ve left CO2 and air cleaners out as these are not a tool in all spaces. We might following this have a response-
style poster – i.e. one you stick on the door of a room we believe has higher risk due to activities or property factors
Released
that point to other more specific mitigations (i.e. This room has an air cleaner in it for a reason – turn it on FULL all
day!).
All ideas and feedback welcomed!
Thanks again,
4
Sofia Craig
From:
Jeremy Tuohy <[email address]>
Sent:
Friday, 15 July 2022 9:23 am
To:
Ian Longley; Mark Jermy; Boulic, Mikael; Scott MacKenzie; Robyn Phipps; Manfred
Plagmann; Perry Davy
Cc:
[email address]; Jason Chen; Euan Russell; Renelle Gronert; Guy
Coulson; Ackley Aniebietabasi; Michelle Patience
Subject:
RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Categories:
Read
1982
Thirded…(is that a real word?)
Act
From: Ian Longley <[email address]>
Sent: Friday, 15 July 2022 8:32 am
To: Mark Jermy <[email address]>; Boulic, Mikael <[email address]>; Scott MacKenzie
<[email address]>; Robyn Phipps <[email address]>; Jeremy Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy
<[email address]>
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Renelle Gronert <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>
Information
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Seconded!
Get Outlook for Android
Official
From: Mark Jermy <[email address]>
Sent: Friday, July 15, 2022 8:21:14 AM
To: Boulic, Mikael <[email address]>; Ian Longley <[email address]>; Scott MacKenzie
the
<[email address]>; Robyn Phipps <[email address]>; Jeremy Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy
<[email address]>
Cc: [email address] <[email address]>; Jason Chen
<[email address]>; Euan Russell <[email address]>; Renelle Gronert
under
<Renel [email address]>; Guy Coulson <[email address]>; Ackley Aniebietabasi
<[email address]>; Michelle Patience <[email address]>
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Hello all, it seems we are broadly in agreement that a 3 point poster for classrooms covering Heat, Sneak/Crack
Open and Reboot/Flush is a good idea for getting the essential message direct to those who can implement it in
classrooms. I move that VTAG strongly recommends this message is disseminated as soon as possible and no later
than the beginning of Term 3 and that, if MoE agrees with our recommendation, we make a subgroup available to
work with MoE communications specialists to finalise the wording and graphics.
Released
Kind regards,
Mark
Get Outlook for Android
From: Mikael Boulic <[email address]>
Sent: Thursday, July 14, 2022 2:56:33 PM
1
To: Mark Jermy <[email address]>; Ian Longley <[email address]>; Scott MacKenzie
<[email address]>; Robyn Phipps <[email address]>; Jeremy Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy
<[email address]>
Cc: [email address] <[email address]>; Jason Chen
<[email address]>; Euan Russell <[email address]>; Renelle Gronert
<Renel [email address]>; Guy Coulson <[email address]>; Ackley Aniebietabasi
<[email address]>; Michelle Patience <[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Hi Mark, Ian and colleagues,
We need it as simple as possible. We learnt that people are busy, so less text as possible.
1982
1. Pre heat before class start and keep it at 18 C during class
2. Open windows as much as you feel ok. Even a 2 cm opening will help. (we should have the sticker “open
Act
me” on the picture of the window)
3. Flush the classroom during breaks to start the next class with fresh air
Mik
Information
From: Mark Jermy <[email address]>
Sent: Thursday, 14 July 2022 2:38 PM
To: Ian Longley <[email address]>; Scott MacKenzie <[email address]>; Robyn Phipps
<[email address]>; Jeremy Tuohy <[email address]>; Manfred Plagmann
<[email address]>; Mikael Boulic <[email address]>; Perry Davy <[email address]>
Official
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Renelle Gronert <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
the
<[email address]>
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Yes agreed heat, sneak, reboot covers all the main points in a simple way. I (very roughly) drafted a poster
at
under
https://vuw.sharepoint.com/:w:/r/sites/COL MoEIAQTechAdvisoryPanel/Shared%20Documents/Winter%
20ventilation%20advice/Brief%20points%20of%20advice%20for%20starting%20Term%203.docx?d=wde9b
869b977142739e2a53ea5b83c5df&csf=1&web=1&e=BwnShY
Kind regards,
Mark
Released
Prof. Mark Jermy
Dept. Mechanical Engineering
University of Canterbury, New Zealand
9(2)(a)
2
From: Ian Longley <[email address]>
Sent: Thursday, July 14, 2022 1:20 PM
To: Scott MacKenzie <[email address]>; Robyn Phipps <[email address]>; Jeremy
Tuohy <[email address]>; Manfred Plagmann <[email address]>; Mark Jermy
<[email address]>; Boulic, Mikael <[email address]>; Perry Davy <[email address]>
Cc: [email address] <[email address]>; Jason Chen
<[email address]>; Euan Russell <[email address]>; Renelle Gronert
<Renel [email address]>; Guy Coulson <[email address]>; Ackley Aniebietabasi
<[email address]>; Michelle Patience <[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
HEAT, SNEAK and REBOOT – in that order!
1982
From: Scott MacKenzie <[email address]>
Sent: Wednesday, 13 July 2022 6:34 PM
To: Robyn Phipps <[email address]>; Ian Longley <[email address]>; Jeremy Tuohy
Act
<[email address]>; Manfred Plagmann <[email address]>; Mark Jermy
<[email address]>; Boulic, Mikael <[email address]>; Perry Davy <[email address]>
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Renelle Gronert <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Importance: High
Thanks all for the discussion today.
Information
Late today we had it confirmed that we will be providing some direct information into classrooms to help remind
teachers on the pertinent use of masking and ventilation, for the start of Term 3. Form TBC but think graphical, not
many words, maybe an A4 poster that can go on the door as you head in. Half masking, half ventilation but up to
wider team if other measures go on it too. I was hoping to defer this into next week’s VTAG but round-robin
feedback ASAP appreciated (sorry).
Official
Our challenge is to pull our advice down to what we believe are the three more pertinent ventilation points for a
TEACHER (and other occupants of the room) to be mindful of. Attached are some current material, and we need to
the
focus on what the room occupants can control or moderate – for example, often teachers cannot control pre-
heat. We will still cover the full set of advice through other mediums. We want this poster to be assertive i.e. ‘just
tell us what to do’ advice that anyone can get – including young students.
My starter for ten (sticking with the sneak, heat and reboot theme yesterday with some tweaks), and these are the
under
CONCEPTS not the final wording:
1. Windows: Open it by a little when you can’t open it a lot, and close it when you have to. Sneak them open
whenever you can. Don’t default to full closed just because. If you can, fully open.
2. Heating: Keep warm, and don’t make it cold just to make it fresh. If it’s cold, get it to 18 degrees before you
start sneaking windows open. Preheating, warm clothing, ongoing heating al fit within this. Nothing we do
should result in cold classrooms or students.
Released
3. Refresh breaks: Reboot the room at least 4 times a day. A few minutes with everything wide open will blast
out the bugs but won’t blast out the heat. Airing out the room during breaks also fits into this. ‘4 times’ is
invented to keep it simple (i.e. our data suggests a 930am break would do the most good – but easier just to
have this happen regularly; once an hour to impactful on learning).
3
Trying to be very direct and nuanced in this – i.e. ‘three ventilation tips for classrooms that will help reduce COVID-
19 transmission this winter season’. Hence aiming for an easy catch-phrase that can be graphically represented like
sneak, heat and reboot; or keep it fresh, keep it warm and REBOOT.
But the key questions – do VTAG members agree these are the three themes we should be emphasising with the
occupants in direct control of the classroom through the school day? Are we overlooking other parts of our
ventilation guidance that are MORE beneficial to highlight than these?
Note I’ve left CO2 and air cleaners out as these are not a tool in all spaces. We might following this have a response-
style poster – i.e. one you stick on the door of a room we believe has higher risk due to activities or property factors
that point to other more specific mitigations (i.e. This room has an air cleaner in it for a reason – turn it on FULL all
day!).
1982
All ideas and feedback welcomed!
Thanks again,
Act
Scott MacKenzie
Programme Director – Ventilation (COVID-19)
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Information
Dr Ian Longley
Principal Scientist - Air Quality
M
m
m
Programme Leader - Atmospheric Environment, Health and Society
9(2)(a)
Official
National Institute of Water & Atmospheric Research Ltd (NIWA)
41 Market Place Viaduct Harbour Auckland New Zealand
Connect with NIWA: niwa.co.nz Facebook LinkedIn Twitter Instagram
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4
1982
Act
Information
Official
the
under
Released
1982
Act
Information
Official
the
under
Released
1982
Act
Information
Official
the
under
Released
1982
Act
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Official
the
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Act
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Official
the
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Released
This is a massive and urgent undertaking that I’m in the middle of logistically organising now, and there are other
strands to it (for example, accelerating the Te Haratau fixed IEM device initiative as well).
I will summarise the below for our comms team, and thanks for giving us some confidence that we’re on track,
expect more to come out ‘shortly’.
Have a great weekend,
Scott MacKenzie
Programme Director – Ventilation (COVID-19)
1982
From: Renelle Gronert <[email address]>
Sent: Friday, 15 July 2022 11:55 am
To: Ian Longley <[email address]>; Robyn Phipps <[email address]>; Mark Jermy Act
<[email address]>; Boulic, Mikael <[email address]>; Scott MacKenzie
<[email address]>; Jeremy.Tuohy <[email address]>; Manfred Plagmann
<[email address]>; Perry Davy <[email address]>
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Guy Coulson <[email address]>; Ackley Aniebietabasi
<[email address]>; Michelle Patience <[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
‘Resupply of fresh air’ is often mentioned, Reboot was trying to appeal to the school lingo, flush will have comment
for sure…school kids context here
Information
Many thanks - Kia ora rawa atu
Renelle Gronert | Senior Manager - School Design
Te Puna Hanganga, Matihiko | Infrastructure & Digital
DDI +6444637061 | Mobile 9(2)(a)
Official
Auckland Mt Eden Office
education.govt.nz
the
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna huanga
We shape an education system that delivers equitable and excellent outcomes
under
From: Ian Longley <[email address]>
Sent: Friday, 15 July 2022 11:30 am
To: Robyn Phipps <[email address]>; Mark Jermy <[email address]>; Boulic, Mikael
<[email address]>; Scott MacKenzie <[email address]>; Jeremy.Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy
<[email address]>
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Renelle Gronert <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
Released
<[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
FLUSH might not be taken seriously!
I prefer REFRESH
2
From: Robyn Phipps <[email address]>
Sent: Friday, 15 July 2022 11:27 AM
To: Mark Jermy <[email address]>; Boulic, Mikael <[email address]>; Ian Longley
<[email address]>; Scott MacKenzie <[email address]>; Jeremy Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy
<[email address]>
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Renelle Gronert <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
I like FLUSH better than REBOOT – again more direct.
1982
Apologies for multiple emails – working through the email chain backwards.
Act
R
From: Mark Jermy <[email address]>
Date: Friday, 15 July 2022 at 8:21 AM
To: Mikael Boulic <[email address]>, Ian Longley <[email address]>, Scott MacKenzie
<[email address]>, Robyn Phipps <[email address]>, Jeremy Tuohy
<[email address]>, Manfred Plagmann <[email address]>, Perry Davy
<[email address]>
Cc: [email address] <[email address]>, Jason Chen
Information
<[email address]>, Euan Russell <[email address]>, Renel e Gronert
<[email address]>, Guy Coulson <[email address]>, Ackley Aniebietabasi
<[email address]>, Michelle Patience <[email address]>
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Hello all, it seems we are broadly in agreement that a 3 point poster for classrooms covering Heat, Sneak/Crack
Official
Open and Reboot/Flush is a good idea for getting the essential message direct to those who can implement it in
classrooms. I move that VTAG strongly recommends this message is disseminated as soon as possible and no later
than the beginning of Term 3 and that, if MoE agrees with our recommendation, we make a subgroup available to
the
work with MoE communications specialists to finalise the wording and graphics.
Kind regards,
Mark
Get Outlook for Android under
From: Mikael Boulic <[email address]>
Sent: Thursday, July 14, 2022 2:56:33 PM
To: Mark Jermy <[email address]>; Ian Longley <[email address]>; Scott MacKenzie
<[email address]>; Robyn Phipps <[email address]>; Jeremy Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy
<[email address]>
Cc: [email address] <[email address]>; Jason Chen
Released
<[email address]>; Euan Russell <[email address]>; Renelle Gronert
<Renel [email address]>; Guy Coulson <[email address]>; Ackley Aniebietabasi
<[email address]>; Michelle Patience <[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Hi Mark, Ian and colleagues,
3
We need it as simple as possible. We learnt that people are busy, so less text as possible.
1. Pre heat before class start and keep it at 18 C during class
2. Open windows as much as you feel ok. Even a 2 cm opening will help. (we should have the sticker “open
me” on the picture of the window)
3. Flush the classroom during breaks to start the next class with fresh air
Mik
1982
From: Mark Jermy <[email address]>
Act
Sent: Thursday, 14 July 2022 2:38 PM
To: Ian Longley <[email address]>; Scott MacKenzie <[email address]>; Robyn Phipps
<[email address]>; Jeremy Tuohy <[email address]>; Manfred Plagmann
<[email address]>; Mikael Boulic <[email address]>; Perry Davy <[email address]>
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Renelle Gronert <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Information
Yes agreed heat, sneak, reboot covers all the main points in a simple way. I (very roughly) drafted a poster
at
https://vuw.sharepoint.com/:w:/r/sites/COL MoEIAQTechAdvisoryPanel/Shared%20Documents/Winter%
20ventilation%20advice/Brief%20points%20of%20advice%20for%20starting%20Term%203.docx?d=wde9b
869b977142739e2a53ea5b83c5df&csf=1&web=1&e=BwnShY
Official
Kind regards,
the
Mark
Prof. Mark Jermy
Dept. Mechanical Engineering
under
University of Canterbury, New Zealand
9(2)(a)
From: Ian Longley <[email address]>
Sent: Thursday, July 14, 2022 1:20 PM
To: Scott MacKenzie <[email address]>; Robyn Phipps <[email address]>; Jeremy
Tuohy <[email address]>; Manfred Plagmann <[email address]>; Mark Jermy
<[email address]>; Boulic, Mikael <[email address]>; Perry Davy <[email address]>
Cc: [email address] <[email address]>; Jason Chen
Released
<[email address]>; Euan Russell <[email address]>; Renelle Gronert
<Renel [email address]>; Guy Coulson <[email address]>; Ackley Aniebietabasi
<[email address]>; Michelle Patience <[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
HEAT, SNEAK and REBOOT – in that order!
4
From: Scott MacKenzie <[email address]>
Sent: Wednesday, 13 July 2022 6:34 PM
To: Robyn Phipps <[email address]>; Ian Longley <[email address]>; Jeremy Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Mark Jermy
<[email address]>; Boulic, Mikael <[email address]>; Perry Davy <[email address]>
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Renelle Gronert <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Importance: High
Thanks all for the discussion today.
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Late today we had it confirmed that we will be providing some direct information into classrooms to help remind
teachers on the pertinent use of masking and ventilation, for the start of Term 3. Form TBC but think graphical, not
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many words, maybe an A4 poster that can go on the door as you head in. Half masking, half ventilation but up to
wider team if other measures go on it too. I was hoping to defer this into next week’s VTAG but round-robin
feedback ASAP appreciated (sorry).
Our challenge is to pull our advice down to what we believe are the three more pertinent ventilation points for a
TEACHER (and other occupants of the room) to be mindful of. Attached are some current material, and we need to
focus on what the room occupants can control or moderate – for example, often teachers cannot control pre-
heat. We will still cover the full set of advice through other mediums. We want this poster to be assertive i.e. ‘just
tell us what to do’ advice that anyone can get – including young students.
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My starter for ten (sticking with the sneak, heat and reboot theme yesterday with some tweaks), and these are the
CONCEPTS not the final wording:
1. Windows: Open it by a little when you can’t open it a lot, and close it when you have to. Sneak them open
whenever you can. Don’t default to full closed just because. If you can, fully open.
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2. Heating: Keep warm, and don’t make it cold just to make it fresh. If it’s cold, get it to 18 degrees before you
start sneaking windows open. Preheating, warm clothing, ongoing heating al fit within this. Nothing we do
should result in cold classrooms or students.
the
3. Refresh breaks: Reboot the room at least 4 times a day. A few minutes with everything wide open will blast
out the bugs but won’t blast out the heat. Airing out the room during breaks also fits into this. ‘4 times’ is
invented to keep it simple (i.e. our data suggests a 930am break would do the most good – but easier just to
have this happen regularly; once an hour to impactful on learning).
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Trying to be very direct and nuanced in this – i.e. ‘three ventilation tips for classrooms that will help reduce COVID-
19 transmission this winter season’. Hence aiming for an easy catch-phrase that can be graphically represented like
sneak, heat and reboot; or keep it fresh, keep it warm and REBOOT.
But the key questions – do VTAG members agree these are the three themes we should be emphasising with the
occupants in direct control of the classroom through the school day? Are we overlooking other parts of our
ventilation guidance that are MORE beneficial to highlight than these?
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Note I’ve left CO2 and air cleaners out as these are not a tool in all spaces. We might following this have a response-
style poster – i.e. one you stick on the door of a room we believe has higher risk due to activities or property factors
that point to other more specific mitigations (i.e. This room has an air cleaner in it for a reason – turn it on FULL all
day!).
All ideas and feedback welcomed!
5
1982
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From: Mark Jermy <[email address]>
Sent: Sunday, 17 July 2022 9:32 AM
To: Scott MacKenzie <[email address]>; Jeremy.Tuohy <[email address]>; Robyn
Phipps <[email address]>; Ian Longley <[email address]>; Tracey Jury
<[email address]>; Renelle Gronert <Renel [email address]>; Mikael Boulic
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy <[email address]>
Cc: Jason Chen <[email address]>; Euan Russell <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>; Tracey Jury <[email address]>
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
1982
Agree with all your points Scott.
I prefer version 2 (the version with the white background).
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I suggest:
"HEAT The room..." becomes "HEAT the room..."
"SNEAK Open windows..." becomes "SNEAK open windows..."
"REBOOT The room..." becomes "REBOOT the room..."
(i.e. the second word starts with a lowercase letter instead of a capital)
(my reason for suggesting this is so that it reads as a single sentence i.e. "Sneak open windows..." instead
of "Sneak. Open windows..."
Delete the first instance of "Every little bit helps" (the same phrase is used in the SNEAK box and it has
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more impact there.)
Change "open windows as much as practical" to "open windows 2-3 cm". I think "As much as practical" will
have some people fearing they have to open the windows wide and make the room cold.
Official
Scott's text under 'missing messaging' looks good. A slightly modified wording might be "CO2 goes up and
down but if it stays high over an hour means there's less fresh air coming in and more bugs hanging
around. Use HEAT, SNEAK, REBOOT to maintain healthy air and better brain function."
the
Perhaps the HEAT, SNEAK, REBOOT bubbles could be arranged on a diagonal, and the 800, 1250, 2000
boxes remain arranged horizontally (to break the false 1:1 association).
under
Kind regards,
Mark
Prof. Mark Jermy
Released
Dept. Mechanical Engineering
University of Canterbury, New Zealand
9(2)(a)
2
From: Scott MacKenzie <[email address]>
Sent: Saturday, July 16, 2022 4:39 PM
To: Jeremy.Tuohy <[email address]>; Robyn Phipps <[email address]>; Ian Longley
<[email address]>; Tracey Jury <[email address]>; Renelle Gronert
<Renel [email address]>; Mark Jermy <[email address]>; Mikael Boulic
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy <[email address]>
Cc: Jason Chen <[email address]>; Euan Russell <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>; Tracey Jury <[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Happy Saturday my 2 cents reflecting on the below comments and original. Also underneath my markup is the full
1982
set of stuff intended to go to schools FYI – you’ll see there’s other opportunities in the pack to cover advice.
Agree we need to loosen the association between heat/sneak/reboot and 800/1250/2000 – it’s not 1:1.
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Agree ‘briefly’ needs a number, suggest ‘a few minutes’ to avoid the ‘seconds’ briefly. 10 mins too long on
coldest day, risk too much heat loss, risk of stringent adoption (“you kid is cold because the Ministry said we
MUST open everything for 10 minutes ….”). If they do not enough mins and CO2 levels don’t drop back to
Green, they fall back into the guidance already on the poster to do it for longer.
Agree was missing call to action at 1250, and also clarified it’s <800 is good air etc.
The big one: Set of notes there that need to be represented somehow – key missing point is PEAK vs
SUSTAINED. Everyone currently uses display for PEAK – you risk pandemonium in classes if we create a call
to action every time, and as soon as CO2 levels rise. So I’m suggesting a 60 minute definition which we’ve
talked about before as the definition of SUSTAINED and also linking to a the impact of DWELL TIME. Need
to be realistic here between what they can reasonably do (e.g. at the end of each period) versus what would
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be too disruptive to implement (e.g. every 20 or 30 mins, 10 min reboot – that would be reality in lots of
schools if they based it on a shorter time).
On other points:
Fox out of room @ 2000 = yes we discussed or if mask in hand, but risk over emphasising this measure and
can’t students encouraged to abscond class (“that poster tells us it’s dangerous and we all need to GET OUT
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NOW!”). Remember I’ve had schools shut down operations at 700ppm, freeze rooms because it’s 1000ppm,
put on masks at 1100ppm and others ignore 4000ppm. Lift importance of the simple actions being taken
rather than drastic action. “ASAP” was as strong as I thought we could be and communicates ‘consider
the
alternatives, take action’ as per our calculator etc.
Don’t think we need picture of CO2 monitor with the added words – stay device agnostic. Three colours
along the bottom match the 3 colours on the bottom of the Aranet exactly.
I have no evidence to back that ‘most classrooms will automatically be heated in term 3’ – so many factors
and designs at play (central boiler vs heat pumps without scheduling controls etc). We have lots of evidence
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of heating starting when rooms are occupied followed by high CO2, and remembering those in the room
don’t always have full control over their heating. Didn’t want to say pre-heat as it needs to continue. How
much and how much more depends on LOTS of factors. Felt key point was to link it to “SO WINDOWS CAN
BE OPENED EARLIER”. A tough one.
Which option was asked – so far on votes in, version 2 as below hence my focus on markup.
Note we’ll be locking this in for print on Monday – so close to perfect enough for a 5 year old (“Teacher, what does
sustained mean?”) is a good standard for us to seek.
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3
Scott MacKenzie
Programme Director – Ventilation (COVID-19)
1982
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the
under
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4
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Information
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the
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From: Jeremy Tuohy <[email address]>
Sent: Friday, 15 July 2022 7:06 pm
To: Robyn Phipps <[email address]>; Ian Longley <[email address]>; Tracey Jury
<[email address]>; Scott MacKenzie <[email address]>; Renelle Gronert
<Renel [email address]>; Mark Jermy <[email address]>; Mikael Boulic
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy <[email address]>
Cc: Jason Chen <[email address]>; Euan Russell <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
5
<[email address]>; Tracey Jury <[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
My take 1.
The action actually needs to come in the green zone, to KEEP the air clean, so can the foxy little critter say, Fresh air,
lets keep it that way !
The fox and the Heat Sneak and Reboot are sort of linked so that it goes
1. Preheat
2. Less than 800, Great air keep it that way by …
3. Sneak the windows open a bit BUT…
4. < 1250, It is getting a bit orange
5. Reboot Get those windows really open
6. >2000, get that fox outa there! (have the fox disappearing out of the picture)
1982
Jeremy
From: Robyn Phipps <[email address]>
Act
Sent: Friday, 15 July 2022 5:47 pm
To: Ian Longley <[email address]>; Tracey Jury <[email address]>; Scott MacKenzie
<[email address]>; Renelle Gronert <[email address]>; Mark Jermy
<[email address]>; Mikael Boulic <[email address]>; Jeremy Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy
<[email address]>
Cc: Jason Chen <[email address]>; Euan Russell <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>; [email address]
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
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My Nit picking take 1:
I’d like to see a call to action on the middle band. I’m still uncomfortable as 1250ppm.
Agree to replace briefly with 10 mins.
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Ideally there is a version of the poster for classrooms without a CO2 monitor.
The message is really … if people are present then open the windows a crack.
the
Robyn
From: Ian Longley <[email address]>
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Date: Friday, 15 July 2022 at 5:16 PM
To: Tracey Jury <[email address]>, Scott MacKenzie
<[email address]>, Renelle Gronert <[email address]>, Robyn
Phipps <[email address]>, Mark Jermy <[email address]>, Mikael Boulic
<[email address]>, Jeremy Tuohy <[email address]>, Manfred Plagmann
<[email address]>, Perry Davy <[email address]>
Cc: Jason Chen <[email address]>, Euan Russell <[email address]>, Guy
Coulson <[email address]>, Ackley Aniebietabasi <[email address]>,
Released
Michelle Patience <[email address]>, [email address]
<[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Hi Tracey
6
Good start!
I know this is tricky and everyone will nitpick, so I’ll start.
Any chance of adding an image of a CO2 monitor to make it abundantly clear that the ppm colour bands
relate to the monitor?
HEAT – I’m assuming most classrooms will automatically be heated in term 3, at least at the start. The
pertinent point is to start heating as early as possible and maybe crank it up a bit more than normal – can’t
offer a concise wording I’m afraid!
SNEAK – again, an important point is to do this as early as possible – ideally on entering the room
REBOOT – I know Scott may push back (
) but I think it’s important to indicate we’re talking around 5 - 10
minutes here, not 10 seconds. “Briefly” feels just a bit too vague to me.
Also having 800 ppm/green and HEAT in the same “column” might be misinterpreted that HEAT is a 1982
response to having 800 ppm. Any way of “disconnecting” them?
Hope that’s helpful!
Act
Ian
From: Tracey Jury <[email address]>
Sent: Friday, 15 July 2022 4:59 PM
To: Scott MacKenzie <[email address]>; Renelle Gronert
<Renel [email address]>; Ian Longley <[email address]>; Robyn Phipps
<[email address]>; Mark Jermy <[email address]>; Boulic, Mikael
<[email address]>; Jeremy Tuohy <[email address]>; Manfred Plagmann
<[email address]>; Perry Davy <[email address]> Information
Cc: Jason Chen <[email address]>; Euan Russell <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>; [email address]
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Hello all,
Official
We have created a first draft of the poster that will be printed and distributed to all schools to sit alongside C02
monitors.
the
The designer has put together two versions (attached) and our comms team is split on their preferred versions. Both
need wording finessed, but would appreciate initial feedback on the concept as wel as any preference on the two
options over the weekend. We’ll then refine on Monday so that it can be finalised early next week.
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Given such short deadlines, we won’t be making any significant changes to the design – instead, we’re looking to
refine wording etc.
Best regards,
Tracey
From: Scott MacKenzie <[email address]>
Released
Sent: Friday, 15 July 2022 12:04 PM
To: Renelle Gronert <[email address]>; Ian Longley <[email address]>; Robyn Phipps
<[email address]>; Mark Jermy <[email address]>; Boulic, Mikael
<[email address]>; Jeremy.Tuohy <[email address]>; Manfred Plagmann
<[email address]>; Perry Davy <[email address]>
Cc: Tracey Jury <[email address]>; Jason Chen <[email address]>; Euan Russell
<[email address]>; Guy Coulson <[email address]>; Ackley Aniebietabasi
7
<[email address]>; Michelle Patience <[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Hi all – round robin certainly working this Friday!
The intent here was to ensure we were on point with regard to the three main points of focus – being heat, partially
open windows (without killing heat) and airing out the room regularly. Looking across all responses I and reading
that we have VTAG support for this. We now hand over to the comms extraordinaries to draw up and word it in a
way that makes sense, is simple and appeals to a 5-95 year old.
On a related front, and in confidence, the Ministry will be distributing +6000 Aranet CO2 monitors to schools at the
start of Term 3 (and another +1500 in reserve). This time, I’ve managed to have it so these are the PRO devices
going out, which can talk to a base station via radio frequency as we are doing in 40 of the 100 schools. Though we
1982
do not have a current intention to then network/capture data from them on mass, having the devices out there
means this becomes a more accessible option be it Ministry-led, school-led or research-led down the track. At the
same time we will be doing revisions to our current posters and providing version to go in the classrooms for six
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winter tips, how and when to use air cleaners, and a new one on how to respond to CO2 levels. All of these will
follow the same narrative for the ‘pamphlet’ being discussed below.
This is a massive and urgent undertaking that I’m in the middle of logistically organising now, and there are other
strands to it (for example, accelerating the Te Haratau fixed IEM device initiative as well).
I will summarise the below for our comms team, and thanks for giving us some confidence that we’re on track,
expect more to come out ‘shortly’.
Have a great weekend,
Information
Scott MacKenzie
Programme Director – Ventilation (COVID-19)
From: Renelle Gronert <[email address]>
Official
Sent: Friday, 15 July 2022 11:55 am
To: Ian Longley <[email address]>; Robyn Phipps <[email address]>; Mark Jermy
<[email address]>; Boulic, Mikael <[email address]>; Scott MacKenzie
the
<[email address]>; Jeremy.Tuohy <[email address]>; Manfred Plagmann
<[email address]>; Perry Davy <[email address]>
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Guy Coulson <[email address]>; Ackley Aniebietabasi
<[email address]>; Michelle Patience <[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
under
‘Resupply of fresh air’ is often mentioned, Reboot was trying to appeal to the school lingo, flush will have comment
for sure…school kids context here
Many thanks - Kia ora rawa atu
Renelle Gronert | Senior Manager - School Design
Te Puna Hanganga, Matihiko | Infrastructure & Digital
DDI +6444637061 | Mobile 9(2)(a)
Released
Auckland Mt Eden Office
education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna huanga
We shape an education system that delivers equitable and excellent outcomes
8
From: Ian Longley <[email address]>
Sent: Friday, 15 July 2022 11:30 am
To: Robyn Phipps <[email address]>; Mark Jermy <[email address]>; Boulic, Mikael
<[email address]>; Scott MacKenzie <[email address]>; Jeremy.Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy
<[email address]>
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Renelle Gronert <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
FLUSH might not be taken seriously!
1982
I prefer REFRESH
Act
From: Robyn Phipps <[email address]>
Sent: Friday, 15 July 2022 11:27 AM
To: Mark Jermy <[email address]>; Boulic, Mikael <[email address]>; Ian Longley
<[email address]>; Scott MacKenzie <[email address]>; Jeremy Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy
<[email address]>
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Renelle Gronert <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
Information
<[email address]>
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
I like FLUSH better than REBOOT – again more direct.
Apologies for multiple emails – working through the email chain backwards.
Official
R
the
From: Mark Jermy <[email address]>
Date: Friday, 15 July 2022 at 8:21 AM
To: Mikael Boulic <[email address]>, Ian Longley <[email address]>, Scott MacKenzie
<[email address]>, Robyn Phipps <[email address]>, Jeremy Tuohy
<[email address]>, Manfred Plagmann <[email address]>, Perry Davy
under
<[email address]>
Cc: [email address] <[email address]>, Jason Chen
<[email address]>, Euan Russell <[email address]>, Renel e Gronert
<[email address]>, Guy Coulson <[email address]>, Ackley Aniebietabasi
<[email address]>, Michelle Patience <[email address]>
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Hello all, it seems we are broadly in agreement that a 3 point poster for classrooms covering Heat, Sneak/Crack
Released
Open and Reboot/Flush is a good idea for getting the essential message direct to those who can implement it in
classrooms. I move that VTAG strongly recommends this message is disseminated as soon as possible and no later
than the beginning of Term 3 and that, if MoE agrees with our recommendation, we make a subgroup available to
work with MoE communications specialists to finalise the wording and graphics.
Kind regards,
Mark
9
Get Outlook for Android
From: Mikael Boulic <[email address]>
Sent: Thursday, July 14, 2022 2:56:33 PM
To: Mark Jermy <[email address]>; Ian Longley <[email address]>; Scott MacKenzie
<[email address]>; Robyn Phipps <[email address]>; Jeremy Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy
<[email address]>
Cc: [email address] <[email address]>; Jason Chen
<[email address]>; Euan Russell <[email address]>; Renelle Gronert
<Renel [email address]>; Guy Coulson <[email address]>; Ackley Aniebietabasi
<[email address]>; Michelle Patience <[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
1982
Hi Mark, Ian and colleagues,
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We need it as simple as possible. We learnt that people are busy, so less text as possible.
1. Pre heat before class start and keep it at 18 C during class
2. Open windows as much as you feel ok. Even a 2 cm opening will help. (we should have the sticker “open
me” on the picture of the window)
3. Flush the classroom during breaks to start the next class with fresh air
Mik
Information
From: Mark Jermy <[email address]>
Official
Sent: Thursday, 14 July 2022 2:38 PM
To: Ian Longley <[email address]>; Scott MacKenzie <[email address]>; Robyn Phipps
<[email address]>; Jeremy Tuohy <[email address]>; Manfred Plagmann
the
<[email address]>; Mikael Boulic <[email address]>; Perry Davy <[email address]>
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Renelle Gronert <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>
under
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Yes agreed heat, sneak, reboot covers all the main points in a simple way. I (very roughly) drafted a poster
at
https://vuw.sharepoint.com/:w:/r/sites/COL MoEIAQTechAdvisoryPanel/Shared%20Documents/Winter%
20ventilation%20advice/Brief%20points%20of%20advice%20for%20starting%20Term%203.docx?d=wde9b
869b977142739e2a53ea5b83c5df&csf=1&web=1&e=BwnShY
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Kind regards,
Mark
Prof. Mark Jermy
10
Dept. Mechanical Engineering
University of Canterbury, New Zealand
9(2)(a)
From: Ian Longley <[email address]>
Sent: Thursday, July 14, 2022 1:20 PM
To: Scott MacKenzie <[email address]>; Robyn Phipps <[email address]>; Jeremy
Tuohy <[email address]>; Manfred Plagmann <[email address]>; Mark Jermy
<[email address]>; Boulic, Mikael <[email address]>; Perry Davy <[email address]>
Cc: [email address] <[email address]>; Jason Chen
<[email address]>; Euan Russell <[email address]>; Renelle Gronert
<Renel [email address]>; Guy Coulson <[email address]>; Ackley Aniebietabasi
<[email address]>; Michelle Patience <[email address]>
1982
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
HEAT, SNEAK and REBOOT – in that order!
Act
From: Scott MacKenzie <[email address]>
Sent: Wednesday, 13 July 2022 6:34 PM
To: Robyn Phipps <[email address]>; Ian Longley <[email address]>; Jeremy Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Mark Jermy
<[email address]>; Boulic, Mikael <[email address]>; Perry Davy <[email address]>
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Renelle Gronert <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>
Information
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Importance: High
Thanks all for the discussion today.
Late today we had it confirmed that we will be providing some direct information into classrooms to help remind
Official
teachers on the pertinent use of masking and ventilation, for the start of Term 3. Form TBC but think graphical, not
many words, maybe an A4 poster that can go on the door as you head in. Half masking, half ventilation but up to
wider team if other measures go on it too. I was hoping to defer this into next week’s VTAG but round-robin
the
feedback ASAP appreciated (sorry).
Our challenge is to pull our advice down to what we believe are the three more pertinent ventilation points for a
TEACHER (and other occupants of the room) to be mindful of. Attached are some current material, and we need to
focus on what the room occupants can control or moderate – for example, often teachers cannot control pre-
under
heat. We will still cover the full set of advice through other mediums. We want this poster to be assertive i.e. ‘just
tell us what to do’ advice that anyone can get – including young students.
My starter for ten (sticking with the sneak, heat and reboot theme yesterday with some tweaks), and these are the
CONCEPTS not the final wording:
1. Windows: Open it by a little when you can’t open it a lot, and close it when you have to. Sneak them open
whenever you can. Don’t default to full closed just because. If you can, fully open.
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2. Heating: Keep warm, and don’t make it cold just to make it fresh. If it’s cold, get it to 18 degrees before you
start sneaking windows open. Preheating, warm clothing, ongoing heating al fit within this. Nothing we do
should result in cold classrooms or students.
3. Refresh breaks: Reboot the room at least 4 times a day. A few minutes with everything wide open will blast
out the bugs but won’t blast out the heat. Airing out the room during breaks also fits into this. ‘4 times’ is
11
