List of subjects of OIA requests complied with in under 20 working days from receipt

Mr Drummond made this Official Information request to Department of the Prime Minister and Cabinet

The request was partially successful.

From: Mr Drummond

Dear Department of the Prime Minister and Cabinet,

I am writing seeking a list of the subjects of requests to the Department of the Prime Minister and Cabinet, made under the Official Information Act within the last 5 years, that were complied with within twenty working days of receipt.

Specifically, where information was given out within twenty working days.

In response, I would like a list comprising the date of receipt, the date of compliance, and the subject the OIA request.

Yours faithfully,

Mr Drummond

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From: Information [DPMC]
Department of the Prime Minister and Cabinet

[UNCLASSIFIED]

Your request has been forwarded to our Official Information Act Coordinator for action
Regards
Trish

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From: Information [DPMC]
Department of the Prime Minister and Cabinet


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Attachment Reply Mr Drummond.pdf
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Please find attached a scanned copy of the reply to your recent Official
Information Act request to the Department of the Prime Minister and
Cabinet (DPMC).

 

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Luke left an annotation ()

Anne says that she took into account s18B of the Act, but did not consider taking the step in 18B would allow the request to be answered. That step was to "consider whether consulting with the person who made the request would assist that person to make the request in a form that would remove the reason for the refusal".

It is difficult for me to say conclusively that Anne should have made contact with you to discuss possible alternatives, but I am left wondering if that was a possiblity that was not taken by her. She does not say whether the register records the date of reciept of request and the date of completion. However if the register does, then it may be that she could simply provide you an Excel spreadsheet of requests for the time period covered that lists the date the request was received, the date it was completed, and the subject. You may then be able to use a formula to determine how many requests were completed within or outside of the 20 working day limit. One would think that the DPMC (which is one of the central agencies) would be diligent about recording the date the request was received and the date it was completed. But because Anne didn't go into detail as to what metadata is captured by DPMC then I (and maybe others reading the request) are left wondering.

In my view:
1. the DPMC should be capturing detailed metadata about OIA requests they are receiving for internal management purposes, and for being accountable if a request such as yours arises, and
2. could have perhaps taken a more proactive attitude or at least outline what metadata is and is not captured so you can make an informed decision as to an alternative request for what information you can obtain.

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Luke left an annotation ()

Furthermore, here is an example of the what Office of the Prime Minister provided to another requester, which exemplifies what I was outlining:

https://fyi.org.nz/request/1982/response...

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Liam Stoneley left an annotation ()

I fully agree with Luke above. I would be complaining to the Ombudsman about this response on the same reasoning outlined by Luke.

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Mr Drummond left an annotation ()

So, how do I go about taking the action described above? Is there an easy way to raise this with the Ombudsman - e.g. would a link to this discussion suffice? Or do I need to collate the the response, and the discussion for their benefit?

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From: Mr Drummond

Dear Anne,

Thank you for your response to my request and the consideration required in determining your response.

In your letter it would you do not not say whether the register records the date of receipt of request and the date of completion. If the register does, then please could you provide an Excel spreadsheet of requests for the time period that lists the date the request was received, the date of the last communication, and the subject.

That would be sufficient for the purposes of my request.

Yours sincerely,

Mr Drummond

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From: Information [DPMC]
Department of the Prime Minister and Cabinet


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Attachment 3060167 Reply DPMC 082 2014 FOLLOW UP Drummond Mr subjects of OIA requests to DPMC over last 5 years SIGNED.PDF.pdf
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Attachment 3060236 Information DPMC 082 2014 FOLLOW UP Drummond Mr For release.PDF.pdf
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[UNCLASSIFIED]

 

Good morning

 

Please find the attached response to your request.

 

Kind regards

 

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Things to do with this request

Anyone:
Department of the Prime Minister and Cabinet only: