Minutes of Disinformation Interagency Coordination Group

Harold made this Official Information request to Department of the Prime Minister and Cabinet

The request was successful.

From: Harold

Dear Department of the Prime Minister and Cabinet,

In response to an earlier request I made for information relating to DPMC's work to establish a mis/disinformation resilience strategic framework (OIA-2021/22-1234), you advised me that:

"DPMC’s COVID-19 Group chairs an inter-agency disinformation group, which has met fortnightly since 23 September 2021."

I have seen what is apparently the same group referred to as the "Interagency Coordination Group" which has been convened by DPMC "to support efforts to build resilience to false information" as in this document published on the Unite against Covid-19 website (p.9):

https://covid19.govt.nz/assets/Proactive...

I would like to request copies of the agenda and minutes of all meetings of this group, dated from the beginning of September 2021 to the end of March 2022.

Yours faithfully,

Harold

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From: Information [DPMC]
Department of the Prime Minister and Cabinet

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From: Information [DPMC]
Department of the Prime Minister and Cabinet

[IN-CONFIDENCE]

Kia ora

Thank you for your request under the Official Information Act 1982 (OIA) received on Tuesday, 7 June 2022, copied below.

We will respond to your request within the statutory timeframes set out in the Act. If we are unable to met these timeframes we will notify you. Please note, due to the Department of the Prime Minister and Cabinet's (DPMC) involvement in the government’s response to COVID-19, our timeliness to respond to requests may be impacted. If any additional factors come to light which are relevant to your request, please do not hesitate to contact us so that these can be taken into account.

Your request will be managed by the Ministerial Services Team within DPMC. If you have any queries, please feel free to contact us at [DPMC request email].

DPMC may publish the response to your OIA request. If we publish the response your personal information, including your name and contact details, will be removed.

Ngâ mihi,

Ministerial Coordinator
Ministerial and Business Services
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet

E [DPMC request email]

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-----Original Message-----
From: Harold <[FOI #19609 email]>
Sent: Tuesday, 7 June 2022 9:53 am
To: Information [DPMC] <[DPMC request email]>
Subject: Official Information request - Minutes of Disinformation Interagency Coordination Group

[You don't often get email from [FOI #19609 email]. Learn why this is important at https://aka.ms/LearnAboutSenderIdentific... ]

Dear Department of the Prime Minister and Cabinet,

In response to an earlier request I made for information relating to DPMC's work to establish a mis/disinformation resilience strategic framework (OIA-2021/22-1234), you advised me that:

"DPMC’s COVID-19 Group chairs an inter-agency disinformation group, which has met fortnightly since 23 September 2021."

I have seen what is apparently the same group referred to as the "Interagency Coordination Group" which has been convened by DPMC "to support efforts to build resilience to false information" as in this document published on the Unite against Covid-19 website (p.9):

https://aus01.safelinks.protection.outlo...

I would like to request copies of the agenda and minutes of all meetings of this group, dated from the beginning of September 2021 to the end of March 2022.

Yours faithfully,

Harold

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From: Information [DPMC]
Department of the Prime Minister and Cabinet


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Attachment 4573263 DPMCOIA Extension OIA 2021 22 1403 Harold Minutes of Disinformation Interagency Coordination Group Harold Harold.PDF.pdf
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[UNCLASSIFIED]

 

Kia ora koe,

 

Please see the attached letter regarding your recent OIA request.

 

Ngā mihi,

 

Ministerial Coordinator
Ministerial and Business Services
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet
E    [1][DPMC request email]
 
 
The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

 

Link: [2]File-List
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The information contained in this email message is for the attention of
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communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
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in error, please destroy the email and notify the sender immediately.

 

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From: Information [DPMC]
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[UNCLASSIFIED]

 

Kia ora koe,

 

Please see the attached letter regarding your recent OIA request.

 

Ngā mihi,

 

Ministerial Coordinator
Ministerial and Business Services
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet
E    [1][DPMC request email]
 
 
The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

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The information contained in this email message is for the attention of
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communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

Link: [6]File-List
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The information contained in this email message is for the attention of
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communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
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From: Harold

Dear DPMC,

Thank you for your response. I would like to make a follow up request.

I would like to request:

ONE: The minutes, agenda and action points for all meetings of the COVID 19 interagency disinformation and online harms group held since the beginning of April 2022

TWO: If the standing agenda for this group has gone through any updates since the beginning of April 2022 I would like to request all versions of the standing agenda produced during this period

THREE: If DPMC produced any submissions, presentations or other items that were tabled or presented for 14 February 2022 alternate agenda item 3 (“Strategic view of disinformation landscape”) then I would like to request a copies of these documents

FOUR: I would like to request a copy of the “Working Group Terms of Reference” referred to in the 14 February 2022 alternate agenda (item 4)

FIVE: I would like to request a copy of the “Landscape Report” Request for Proposal and any other RFx documentation produced for the procurement of this “Landscape Report” (14 February 2022 alternate agenda item 5)

SIX: If the procurement of this “Landscape Report” has been awarded I would like to request the identity of the organisation it was awarded to

SEVEN: If the “Landscape Report” has been completed I would like to request a copy of it

EIGHT: I would like to request a copy of the “Work Plan (6 month goals)” referred to in the 14 February 2022 alternate agenda (item 8)

NINE: If any other “Work Plans” for the group have been produced since the one referred to in 14 February 2022 alternate agenda item 8, I would like to request copies of all these more recent work plans as well

TEN: I would like to request copies of any submissions, presentations or other items produced by the National Security Group that were tabled or presented for 24 March 2022 alternate agenda item 5c (“Quick fire updates… Disinformation wider landscape (NSG )”)

Yours sincerely,

Harold

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From: Information [DPMC]
Department of the Prime Minister and Cabinet

[IN-CONFIDENCE]

 

Kia ora,

 

Thank you for your request under the Official Information Act 1982 (OIA)
received on 27 July 2022, copied below.

 

We will respond to your request within the statutory timeframes set out in
the Act.  If we are unable to met these timeframes we will notify you.
Please note, due to the Department of the Prime Minister and Cabinet's
(DPMC) involvement in the government’s response to COVID-19, our
timeliness to respond to requests may be impacted.  If any additional
factors come to light which are relevant to your request, please do not
hesitate to contact us so that these can be taken into account.

 

Your request will be managed by the Ministerial Services Team within DPMC.
If you have any queries, please feel free to contact us at
[DPMC request email].

 

DPMC may publish the response to your OIA request. If we publish the
response your personal information, including your name and contact
details, will be removed.

 

Ngâ mihi,

 

+---------------------------------------------+
|Ministerial Coordinator  |
|---------------------------------------------|
|Ministerial Services  |
|---------------------------------------------|
|Strategy, Governance and Engagement  |
|---------------------------------------------|
|Department of the Prime Minister and Cabinet |
|---------------------------------------------|
|   |
|---------------------------------------------|
|E    [1][DPMC request email]  |
|---------------------------------------------|
|  |
| |
|The information contained in this email |
|message is for the attention of the intended |
|recipient only and is not necessarily the |
|official view or communication of the |
|Department of the Prime Minister and Cabinet.|
|If you are not the intended recipient you |
|must not disclose, copy or distribute this |
|message or the information in it. If you have|
|received this message in error, please |
|destroy the email and notify the sender |
|immediately.  |
+---------------------------------------------+

-----Original Message-----
From: Harold <[FOI #19609 email]>
Sent: Wednesday, 27 July 2022 12:56 pm
To: Information [DPMC] <[DPMC request email]>
Subject: Re: Your OIA request - Response

 

Dear DPMC,

 

Thank you for your response. I would like to make a follow up request.

 

I would like to request:

 

ONE: The minutes, agenda and action points for all meetings of the COVID
19 interagency disinformation and online harms group held since the
beginning of April 2022

 

TWO: If the standing agenda for this group has gone through any updates
since the beginning of April 2022 I would like to request all versions of
the standing agenda produced during this period

 

THREE: If DPMC produced any submissions, presentations or other items that
were tabled or presented for 14 February 2022 alternate agenda item 3
(“Strategic view of disinformation landscape”) then I would like to
request a copies of these documents

 

FOUR: I would like to request a copy of the “Working Group Terms of
Reference” referred to in the 14 February 2022 alternate agenda (item 4)

 

FIVE: I would like to request a copy of the “Landscape Report” Request for
Proposal and any other RFx documentation produced for the procurement of
this “Landscape Report” (14 February 2022 alternate agenda item 5)

 

SIX: If the procurement of this “Landscape Report” has been awarded I
would like to request the identity of the organisation it was awarded to

 

SEVEN: If the “Landscape Report” has been completed I would like to
request a copy of it

 

EIGHT: I would like to request a copy of the “Work Plan (6 month goals)”
referred to in the 14 February 2022 alternate agenda (item 8)

 

NINE: If any other “Work Plans” for the group have been produced since the
one referred to in 14 February 2022 alternate agenda item 8, I would like
to request copies of all these more recent work plans as well

 

TEN: I would like to request copies of any submissions, presentations or
other items produced by the National Security Group that were tabled or
presented for 24 March 2022 alternate agenda item 5c (“Quick fire updates…
Disinformation wider landscape (NSG )”)

 

Yours sincerely,

 

Harold

 

-----Original Message-----

 

 

 

 

 

[UNCLASSIFIED]

 

 

 

Kia ora koe,

 

 

 

Please see the attached letter regarding your recent OIA request.

 

 

 

Ngâ mihi,

 

 

 

Ministerial Coordinator

Ministerial and Business Services

Strategy, Governance and Engagement

Department of the Prime Minister and Cabinet  E    [1][DPMC request email]

 

 

The information contained in this email message is for the attention of 
the intended recipient only and is not necessarily the official view or 
communication of the Department of the Prime Minister and Cabinet. If you 
are not the intended recipient you must not disclose, copy or distribute 
this message or the information in it. If you have received this message 
in error, please destroy the email and notify the sender immediately.

 

 

 

Link: [2]File-List

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The information contained in this email message is for the attention of 
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communication of the Department of the Prime Minister and Cabinet. If you 
are not the intended recipient you must not disclose, copy or distribute 
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in error, please destroy the email and notify the sender immediately.

 

 

 

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6. [7]file:///tmp/Signature_files/filelist.xml

7. [8]file:///tmp/Signature_files/editdata.mso

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in error, please destroy the email and notify the sender immediately.

 

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The information contained in this email message is for the attention of
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communication of the Department of the Prime Minister and Cabinet. If you
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From: Information [DPMC]
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[UNCLASSIFIED]

 

Kia ora koe,

 

Please see the attached letter regarding your recent OIA request.

 

Ngā mihi,

 

Ministerial Coordinator
Ministerial Services
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet
E    [1][DPMC request email]
 
 
The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

Link: [2]File-List
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The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

Link: [6]File-List
Link: [7]Edit-Time-Data
Link: [8]themeData
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The information contained in this email message is for the attention of
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communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

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6. file:///tmp/Signature_files/filelist.xml
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Lisa left an annotation ()

So at a time when the PM is being alleged to hide information so OIAs can not discover them we have an OIA that can not be fulfilled because no minutes were taken?????

If this doesn’t raise red flags then I’m not sure what will.

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From: Information [DPMC]
Department of the Prime Minister and Cabinet


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[UNCLASSIFIED]

 

Kia ora,

 

Please find attached a response to your Official Information Act request

 

Kind regards,

 

Ministerial Services

DPMC

 

 

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The information contained in this email message is for the attention of
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communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

Link: [5]File-List
Link: [6]Edit-Time-Data
Link: [7]themeData
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The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

References

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5. file:///tmp/Signature_files/filelist.xml
6. file:///tmp/Signature_files/editdata.mso
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Rimmer left an annotation ()

If you feel strongly about the lack of minutes, complain either to the Chief Archivist, Archives NZ, or to the Chief Ombudsman. It ought to be normal, prudent practice (s17 of the Public Records Act https://www.legislation.govt.nz/act/publ...) to minute such meetings. Under s28(6) of the Official Information Act, the Chief Ombudsman can notify the Chief Archivist of matters that may be a breach of the Public Records Act. In this case, the request for minutes was declined because the information did not exist because the information was never created, even though there is a reasonable expectation that it should have been, ie, there was a failure to create records.

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From: Harold

Dear DPMC,

Thank you for your response. I would like to make a follow up request for the following:

ONE: In response to an OIA requested I submitted to DPMC earlier this year (Ref: OIA-2021/22-1563), I was told:

“In the last month, DPMC contracted The Disinformation Project… for two landscape reports and one deep dive report on a topic of choice.”

Quote from this response letter:

https://fyi.org.nz/request/20099/respons...

If this “deep dive report on a topic of choice” has been completed, I would like to request a copy of it.

TWO: I would like to request copies of the agenda and minutes (if any) for all meetings of the COVID 19 interagency disinformation and online harms group held since 28 July 2022.

THREE: I would like to request a copy of the current COVID 19 interagency disinformation and online harms group action log. For clarity, I mean the action log released to me in your 5 October response, here (pages 1 to 6):

https://fyi.org.nz/request/19609/respons...

But the action log as it currently stands, including closed and completed action points.

FOUR: On page 3 of the above document a “draft paper on the proposal for government response to misinformation” is referred to (action point 16):

“21-October-2021: Circulate to attendees draft paper on the proposal for government response to misinformation”

I would like to request a copy of the “draft paper” referred to here.

FIVE: On page 7 of the above document a “regular update to the system on false information key themes, media updates and tools available” is referred to, scheduled to be implemented by DPMC COVID-19 Group Comms Team beginning mid-March 2022. If these “regular updates” were produced, I would like to request the dates that they were issued.

SIX: On page 8 of the above document, “comms planning on the impacts of Russian disinformation given the Ukraine situation” by DPMC National Security Group is referred to. I would like to request a copy of this Russian disinformation-related “comms planning”.

Yours sincerely,

Harold

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From: Information [DPMC]
Department of the Prime Minister and Cabinet

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From: Information [DPMC]
Department of the Prime Minister and Cabinet


Attachment image001.png
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[IN-CONFIDENCE]

 

Kia ora,

 

Thank you for your request under the Official Information Act 1982 (OIA)
received on 17 October 2022, copied below.

 

We will respond to your request within the statutory timeframes set out in
the Act. If we are unable to meet these timeframes we will notify you.
Please note, due to the Department of the Prime Minister and Cabinet's
(DPMC) involvement in the government’s response to COVID-19, our
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factors come to light which are relevant to your request, please do not
hesitate to contact us so that these can be taken into account.

 

Your request will be managed by the Ministerial Services Team within DPMC.
If you have any queries, please feel free to contact us at
[1][DPMC request email].

 

DPMC may publish the response to your OIA request. If we publish the
response your personal information, including your name and contact
details, will be removed.

 

Ngâ mihi,

 

Ministerial Coordinator
Ministerial and Business Services
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet
E    [2][DPMC request email]
 
 
The information contained in this email message is for the attention of
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-----Original Message-----
From: Harold <[FOI #19609 email]>
Sent: Monday, 17 October 2022 8:18 am
To: Information [DPMC] <[DPMC request email]>
Subject: Re: Official Information Act Response

 

Dear DPMC,

 

Thank you for your response. I would like to make a follow up request for
the following:

 

ONE: In response to an OIA requested I submitted to DPMC earlier this year
(Ref: OIA-2021/22-1563), I was told:

 

“In the last month, DPMC contracted The Disinformation Project… for two
landscape reports and one deep dive report on a topic of choice.”

 

Quote from this response letter:

 

[3]https://aus01.safelinks.protection.outlo...

 

If this “deep dive report on a topic of choice” has been completed, I
would like to request a copy of it.

 

TWO: I would like to request copies of the agenda and minutes (if any) for
all meetings of the COVID 19 interagency disinformation and online harms
group held since 28 July 2022.

 

THREE: I would like to request a copy of the current COVID 19 interagency
disinformation and online harms group action log. For clarity, I mean the
action log released to me in your 5 October response, here (pages 1 to 6):

 

[4]https://aus01.safelinks.protection.outlo...

 

But the action log as it currently stands, including closed and completed
action points.

 

FOUR: On page 3 of the above document a “draft paper on the proposal for
government response to misinformation” is referred to (action point 16):

 

“21-October-2021: Circulate to attendees draft paper on the proposal for
government response to misinformation”

 

I would like to request a copy of the “draft paper” referred to here.

 

FIVE: On page 7 of the above document a “regular update to the system on
false information key themes, media updates and tools available” is
referred to, scheduled to be implemented by DPMC COVID-19 Group Comms Team
beginning mid-March 2022. If these “regular updates” were produced, I
would like to request the dates that they were issued.

 

SIX: On page 8 of the above document, “comms planning on the impacts of
Russian disinformation given the Ukraine situation” by DPMC National
Security Group is referred to. I would like to request a copy of this
Russian disinformation-related “comms planning”.

 

Yours sincerely,

 

Harold

 

-----Original Message-----

 

[UNCLASSIFIED]

 

 

 

Kia ora,

 

 

 

Please find attached a response to your Official Information Act request

 

 

 

Kind regards,

 

 

 

Ministerial Services

 

DPMC

 

 

 

 

 

Link: [1]File-List

Link: [2]Edit-Time-Data

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Link: [4]colorSchemeMapping

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4. [8]file:///tmp/Signature_files/colorschememapping.xml

5. [9]file:///tmp/Signature_files/filelist.xml

6. [10]file:///tmp/Signature_files/editdata.mso

7. [11]file:///tmp/Signature_files/themedata.thmx

8. [12]file:///tmp/Signature_files/colorschememapping.xml

 

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[13][FOI #19609 email]

 

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Link: [15]File-List
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The information contained in this email message is for the attention of
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Link: [19]File-List
Link: [20]Edit-Time-Data
Link: [21]themeData
Link: [22]colorSchemeMapping

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From: Information [DPMC]
Department of the Prime Minister and Cabinet


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[UNCLASSIFIED]

 

Kia ora koe,

 

Please see the attached letter regarding your recent OIA request.

 

Ngā mihi,

 

Ministerial Coordinator
Ministerial Services
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet
E    [1][DPMC request email]
 
 
The information contained in this email message is for the attention of
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are not the intended recipient you must not disclose, copy or distribute
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in error, please destroy the email and notify the sender immediately.

 

Link: [2]File-List
Link: [3]Edit-Time-Data
Link: [4]themeData
Link: [5]colorSchemeMapping

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The information contained in this email message is for the attention of
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communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

Link: [6]File-List
Link: [7]Edit-Time-Data
Link: [8]themeData
Link: [9]colorSchemeMapping

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The information contained in this email message is for the attention of
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5. file:///tmp/Signature_files/colorschememapping.xml
6. file:///tmp/Signature_files/filelist.xml
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From: Information [DPMC]
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[UNCLASSIFIED]

 

Kia ora koe,

 

Please see the attached letter regarding your recent OIA request.

 

Ngā mihi,

 

Ministerial Coordinator
Ministerial Services
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet
E    [1][DPMC request email]
 
 
The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

Link: [2]File-List
Link: [3]Edit-Time-Data
Link: [4]themeData
Link: [5]colorSchemeMapping

--------------------------------------------------------------------------

The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

Link: [6]File-List
Link: [7]Edit-Time-Data
Link: [8]themeData
Link: [9]colorSchemeMapping

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The information contained in this email message is for the attention of
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communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
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5. file:///tmp/Signature_files/colorschememapping.xml
6. file:///tmp/Signature_files/filelist.xml
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