COVID-19 weekly situation updates, DHB PPE stock review

Scott made this Official Information request to Ministry of Health

The request was partially successful.

From: Scott

Dear Ministry of Health,

I would like to make a request for copies of the following documents:

1) All COVID-19 weekly situation updates, dated since the beginning of August

2) All COVID-19 disease indicator summary reports, dated since the beginning of August

3) A “COVID-19 message from the Director-General of Health” posted to the Ministry of Health website on 30 August stated that “The Ministry's National PPE and Critical Medical Supply Chain team is reviewing DHB stock on hand for other items where there may be at risk supply.” I request copies of all reports generated as a result of this review.

Yours faithfully,

Scott

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Kia ora Scott,

 

Thank you for your request for official information received on 3
September 2021 for:

 

“1) All COVID-19 weekly situation updates, dated since the beginning of
August

 

2) All COVID-19 disease indicator summary reports, dated since the
beginning of August

 

3) A “COVID-19 message from the Director-General of Health” posted to the
Ministry of Health website on 30 August stated that “The Ministry's
National PPE and Critical Medical Supply Chain team is reviewing DHB stock
on hand for other items where there may be at risk supply.” I request
copies of all reports generated as a result of this review.”

 

The Ministry's reference number for your request is: H202111692.

 

As required under the Official Information Act 1982, the Ministry will
endeavour to respond to your request no later than 1 October 2021, being
20 working days after the day your request was received.

 

Due to the COVID-19 global pandemic response, the Ministry is experiencing
significantly higher volumes of queries and requests for information. If
we are unable to respond to your request within this time frame, we will
notify you of an extension of that time frame.

 

If you have any queries related to this request, please do not hesitate to
get in touch.

 

Ngâ mihi

 

OIA Services

Government Services

Office of the Director-General

Ministry of Health

E: [1][email address]

 

 

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Kia ora Scott

 

Please find attached a letter regarding your request for information.

 

Ngā mihi

 

OIA Services Team

 

[1]Ministry of Health information releases

[2]Unite against COVID-19

 

 

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2. https://covid19.govt.nz/

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From: Scott

Dear Ministry of Health,

Thank you for your response last week. I would like to make a follow-up request.

I would like to request copies of:

1) All COVID-19 Weekly Situation Updates, dated since 29 August
2) The latest COVID-19 disease indicator national quarterly summary report
3) The post-exercise report and action plan for the scenario planning exercise undertaken with the National COVID-19 Laboratory Testing Network (referred to in your initial response)
4) A copy of the “Delta variant work programme” referred to in your initial response

Finally, I would like to request, for every weekly or fortnightly reporting period since the beginning of August, the values for each of the 13 COVID-19 disease summary indicators. I note that a document recently published on the Ministry website:

https://www.health.govt.nz/system/files/...

states that summary reports since the beginning of August will only report on a subset of these indicators, and I take it that the report you told me would be published “within the next four weeks” of your initial response would only contain this partial data. I would like to highlight that my follow-up request is for the values of ‘all’ disease summary indicators.

Yours sincerely,

Scott

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Kia ora Scott,

 

Thank you for your follow up request for official information received on
4 October 2021 for:

 

"I would like to request copies of:

 

1) All COVID-19 Weekly Situation Updates, dated since 29 August

2) The latest COVID-19 disease indicator national quarterly summary report

3) The post-exercise report and action plan for the scenario planning
exercise undertaken with the National COVID-19 Laboratory Testing Network
(referred to in your initial response)

4) A copy of the  “Delta variant work programme” referred to in your
initial response

 

Finally, I would like to request, for every weekly or fortnightly
reporting period since the beginning of August, the values for each of the
13 COVID-19 disease summary indicators. I note that a document recently
published on the Ministry website:

 

[1]https://www.health.govt.nz/system/files/...

 

states that summary reports since the beginning of August will only report
on a subset of these indicators, and I take it that the report you told me
would be published “within the next four weeks” of your initial response
would only contain this partial data. I would like to highlight that my
follow-up request is for the values of ‘all’ disease summary indicators.”

 

The Ministry's reference number for your request is: H202113567.

 

As required under the Official Information Act 1982, the Ministry will
endeavour to respond to your request no later than 2 November 2021, being
20 working days after the day your request was received.

 

Due to the COVID-19 global pandemic response, the Ministry is experiencing
significantly higher volumes of queries and requests for information. If
we are unable to respond to your request within this time frame, we will
notify you of an extension of that time frame.

 

If you have any queries related to this request, please do not hesitate to
get in touch.

 

Ngâ mihi

 

OIA Services

Government Services

Office of the Director-General

Ministry of Health

E: [2][email address]

 

 

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2. mailto:[email address]

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From: Scott

Dear Ministry of Health,

On 30 September, you informed me that part 2 of my 3 September request for "copies of all COVID-19 disease indicator summary reports, dated since the beginning of August" was refused on the grounds that "the Ministry will publish a report containing this data within the next four weeks."

This data still hasn't been made public. Could you please let me know when it will be?

Yours sincerely,

Scott

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From: OIA Requests

Kia ora,

 

Thank you for your Official Information Act (the Act) request. This is
an automatic reply to let you know we received it.

 

Due to the COVID-19 global pandemic response, the Ministry is experiencing
significantly higher volumes of queries and requests for information. We
will endeavour to acknowledge your request as soon as possible. Further
information about COVID-19 can be found on our
website: [1]https://www.health.govt.nz/our-work/dise...

 

In accordance with the Act, we'll let you know our decision within no more
than 20 working days. If you'd like to calculate the timeframe, you can
use the Ombudsman's online calculator
here: [2]http://www.ombudsman.parliament.nz/

If you have any questions while we're processing your request, please let
us know via [3][email address]

 

Ngā mihi  

OIA Services Team  

   

[4]Ministry of Health information releases  

[5]Unite against COVID-19 

 

 

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2. http://scanmail.trustwave.com/?c=15517&a...
3. mailto:[email address]
4. https://www.health.govt.nz/about-ministr...
5. https://covid19.govt.nz/

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Kia ora Scott,

 

Thank you for your email.

 

The Ministry apologies for the delay in the release of the information.
This information should be released within the next two weeks. 

 

The Ministry apologises for any inconvenience this may cause. 

 

Under section 28(3) of the Act you have the right to ask the Ombudsman to
review any decisions made under this request. The Ombudsman may be
contacted by email at: [1][email address] or by calling 0800
802 602.     

 

Ngā mihi  

OIA Services Team  

   

[2]Ministry of Health information releases  

[3]Unite against COVID-19 

 

 

 

------------------------------------------------------------------------

From: Scott <[FYI request #16609 email]>
Sent: Monday, 1 November 2021 07:50
To: OIA Requests <[email address]>
Subject: Re: Acknowledgement of your request for official information
(ref: H202113567)

 

Dear Ministry of Health,

On 30 September, you informed me that part 2 of my 3 September request for
"copies of all COVID-19 disease indicator summary reports, dated since the
beginning of August" was refused on the grounds that "the Ministry will
publish a report containing this data within the next four weeks."

This data still hasn't been made public. Could you please let me know when
it will be?

Yours sincerely,

Scott

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Kia ora Scott,

 

Thank you for your request for official information, received on 4
October 2021 requesting:

 

“1) All COVID-19 Weekly Situation Updates, dated since 29 August
2) The latest COVID-19 disease indicator national quarterly summary report
3) The post-exercise report and action plan for the scenario planning
exercise undertaken with the National COVID-19 Laboratory Testing Network
(referred to in your initial response)
4) A copy of the “Delta variant work programme” referred to in your
initial response”

 

The Ministry of Health has decided to extend the period of time available
to respond to your request under section 15A of the Official Information
Act 1982 (the Act) for substantial collation and research.

 

You can now expect a response to your request on, or before, 7 December
2021.

 

You have the right, under section 28 of the Act, to ask the Ombudsman to
review my decision to extend the time available to respond to your
request.

 

Ngâ mihi 

 

OIA Services

Government Services

Office of the Director-General

Ministry of Health

E: [1][email address]

 

 

 

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From: Scott

Dear Ministry of Health,

That you for updating me on the status of my request. I was surprised to hear that your response requires such a long extension though, as most of my request is for specific named documents that I wouldn't have thought would have been much trouble to locate.

Could you let me know what part of my request in particular requires the "substantial collation and research"? I can then consider rewording my request if it will make it any easier.

Yours sincerely,

Scott

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From: Scott

Dear Ministry of Health,

I'm emailing to follow up on part two of my 3 September request for copies of "all COVID-19 disease indicator summary reports, dated since the beginning of August."

In your response of 29 September I was told that this part of my request was refused under 18(d) as "the Ministry will publish a report containing this data within the next four weeks" and provided a link to the page on the Ministry website where it would be published.

When I followed up on 1 November you let me know that this proactive release was being delayed: "This information should be released within the next two weeks."

More than two weeks later, I would like to follow up on this again, as the information still hasn't been published on the Minsitry website. Can you provide me with a new release date?

I'd also like to let you know that the Ministry is close to the outer limit of what is considered "soon" for OIA refusals under 18(d). According to Ombudsman's guidance, as a general rule releases that occur more than 8 weeks after notification of the refusal cannot be considered "soon" for the purposes of 18(d). 8 weeks after your refusal is next Wednesday.

Yours sincerely,

Scott

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From: OIA Requests

Kia ora,

 

Thank you for your Official Information Act (the Act) request. This is
an automatic reply to let you know we received it.

 

Due to the COVID-19 global pandemic response, the Ministry is experiencing
significantly higher volumes of queries and requests for information. We
will endeavour to acknowledge your request as soon as possible. Further
information about COVID-19 can be found on our
website: [1]https://www.health.govt.nz/our-work/dise...

 

In accordance with the Act, we'll let you know our decision within no more
than 20 working days. If you'd like to calculate the timeframe, you can
use the Ombudsman's online calculator
here: [2]http://www.ombudsman.parliament.nz/

If you have any questions while we're processing your request, please let
us know via [3][email address]

 

Ngā mihi  

OIA Services Team  

   

[4]Ministry of Health information releases  

[5]Unite against COVID-19 

 

 

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1. https://www.health.govt.nz/our-work/dise...
2. http://scanmail.trustwave.com/?c=15517&a...
3. mailto:[email address]
4. https://www.health.govt.nz/about-ministr...
5. https://covid19.govt.nz/

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Kia ora Scott,

 

Please find attached a response to your official information act request.

 

Ngā mihi 

 

OIA Services

Government Services

Office of the Director-General

Ministry of Health

E: [1][email address]

 

 

 

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From: Scott

Dear Minsitry of Health,

Your reply does not include any response to the final part of my request. On 4 October I asked for:

"Finally, I would like to request, for every weekly or fortnightly reporting period since the beginning of August, the values for each of the 13 COVID-19 disease summary indicators."

Can you please let me know what happened to this part of your response?

Secondly, I'm not sure what you mean by saying that the information relevant to my request for a copy of the "latest COVID-19 disease indicator national quarterly summary report" is already publically available on the Ministry website. There are no quarterly reports published at the link you provided. In fact, nothing has been published here in more than 2 months.

The document "COVID-19 disease indicators specifications – effective 1 October 2021" available at that link states that:

"Changes to reporting frequency and report from August 2021 onwards include... National quarterly summary reports that provide a view of the impacts on the system of concurrent outbreaks, frequency of outbreaks, cases not confirmed as outbreaks, and Border Managed Isolation/Quarantine cases."

This is the sort of document I was referring to. By the time you received my request, there should have been a Q3 report completed. Can you please confirm whether or not any of these reports have actually been issued? If none exist, your response should have been 18(e).

Finally, as you may already be aware, I have referred your failure to provide any response to my 3 September request for "all COVID-19 disease indicator summary reports, dated since the beginning of August" to the Ombudsman for review. More than 3 months later, are you able to explain what has happened to these and when they will be released, either to me or on the Ministry website?

I'm suspicious that your very long delay providing any response to this request, and your failure to provide a response to the last part of my more recent request, are related: The Ministry is badly failing to meet it's contract tracing targets in the current outbreak, and wants to keep this fact from the public.

Yours sincerely,

Scott

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From: OIA Requests

Kia ora,

 

Thank you for your Official Information Act (the Act) request. This is
an automatic reply to let you know we received it.

 

Due to the COVID-19 global pandemic response, the Ministry is experiencing
significantly higher volumes of queries and requests for information. We
will endeavour to acknowledge your request as soon as possible. Further
information about COVID-19 can be found on our
website: [1]https://www.health.govt.nz/our-work/dise...

 

Please be advised that due dates for requests received from 29 November
2021 onwards take into account the following periods:

 

Christmas (25 December 2021)

Summer Holidays (25 December to 15 January)

New Year's Day (1 January 2022)

Day after News Year's Day (2 January 2022)

 

If you'd like to calculate the due date for your request, you can use the
Ombudsman's online calculator here: [2]http://www.ombudsman.parliament.nz/

If you have any questions while we're processing your request, please let
us know via [3][email address]

 

Ngā mihi  

OIA Services Team  

   

[4]Ministry of Health information releases  

[5]Unite against COVID-19 

 

 

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1. https://www.health.govt.nz/our-work/dise...
2. http://scanmail.trustwave.com/?c=15517&a...
3. mailto:[email address]
4. https://www.health.govt.nz/about-ministr...
5. https://covid19.govt.nz/

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Scott left an annotation ()

A report covering some of the data I requested has been published on the Ministry of Health website:

https://www.health.govt.nz/system/files/...

Reported here:

https://www.nzherald.co.nz/nz/contact-tr...

The Herald reports that they've also had to go to the Ombudsman for a request they made for contract tracing data. What else are you supposed to draw from this besides the Ministry have been trying to hide their underperformance from the public?

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From: OIA Requests

Kia ora Scott,  

  

Thank you for taking the time to share your feedback, which will be passed
onto the relevant workstreams with the Ministry. 

  

Response H202113567: 

  

In regards to ““Finally, I would like to request, for every weekly or
fortnightly reporting period since the beginning of August, the values for
each of the 13 COVID-19 disease summary indicators.", due to an
administrative error, this request was missed in your original request. We
apologise for any inconvenience this has caused. However, I have been
informed that this information is publicly available at the following
link:
[1]www.health.govt.nz/system/files/documents/pages/interim_covid-19_disease_indicator_report_for_the_august_2021_outbreak_17_aug_-_17_oct.pdf 

  

The "latest COVID-19 disease indicator national quarterly summary report"
is already publicly available on the Ministry website. This link should be
further updated in due course.   

Response H20111692:

 

The Ministry is aware of an Ombudsman review (568964 refers) of the
response you received on 3 September 2021 for “all COVID-19 disease
indicator summary reports, dated since the beginning of August". The OIA
team was informed by the relevant directorate that these documents would
be uploaded to the Ministry website within four weeks.

 

The Ministry accepts and acknowledges there has been a failure to meet the
deadline to upload these documents on this occasion. The delay to upload
has been a result of significant capacity issues and we apologise for the
inconvenience or frustration caused to you as a result.

Ngâ mihi 

 

OIA Services 

Government Services 

Office of the Director-General 

Ministry of Health 

E: [2][email address

 

 

 

--------------------------------------------------------------------------

From: Scott <[FOI #16609 email]>
Sent: Tuesday, 7 December 2021 19:15
To: OIA Requests <[email address]>
Subject: Re: Your request for official information (ref:H202113567)
 
Dear Minsitry of Health,

Your reply does not include any response to the final part of my request.
On 4 October I asked for:

"Finally, I would like to request, for every weekly or fortnightly
reporting period since the beginning of August, the values for each of the
13 COVID-19 disease summary indicators."

Can you please let me know what happened to this part of your response?

Secondly, I'm not sure what you mean by saying that the information
relevant to my request for a copy of the "latest COVID-19 disease
indicator national quarterly summary report" is already publically
available on the Ministry website. There are no quarterly reports
published at the link you provided. In fact, nothing has been published
here in more than 2 months.

The document "COVID-19 disease indicators specifications – effective 1
October 2021" available at that link states that:

"Changes to reporting frequency and report from August 2021 onwards
include... National quarterly summary reports that provide a view of the
impacts on the system of concurrent outbreaks, frequency of outbreaks,
cases not confirmed as outbreaks, and Border Managed Isolation/Quarantine
cases."

This is the sort of document I was referring to. By the time you received
my request, there should have been a Q3 report completed. Can you please
confirm whether or not any of these reports have actually been issued? If
none exist, your response should have been 18(e).

Finally, as you may already be aware, I have referred your failure to
provide any response to my 3 September request for "all COVID-19 disease
indicator summary reports, dated since the beginning of August" to the
Ombudsman for review. More than 3 months later, are you able to explain
what has happened to these and when they will be released, either to me or
on the Ministry website?

I'm suspicious that your very long delay providing any response to this
request, and your failure to provide a response to the last part of my
more recent request, are related: The Ministry is badly failing to meet
it's contract tracing targets in the current outbreak, and wants to keep
this fact from the public.

Yours sincerely,

Scott

show quoted sections

Link to this

From: Scott

Dear Ministry of Health,

Thank you for your responses to date. I would like to make a follow up request for copies of the following documents:

ONE: Copies of all COVID-19 Weekly Situation Updates, dated since 1 October 2021

TWO: A DPMC All-of-Government COVID-19 Daily Situation Report dated 6 October 2021 refers to “a full rapid review of COVID-19 medical devices and consumables within domestic supply… with a view to centralization under urgency” as being underway by the Ministry of Health at the time. This DPMC report can be viewed here (quote on p.21):

https://fyi.org.nz/request/16610/respons...

I would like to request a copy of the review referred to here, and any action plan, implementation plan or work programme produced for implementing the recommendations of the review.

THREE: A letter dated 23 September 2021 between government advisor Sir Brian Roche and COVID-19 minister Chris Hipkins refers to a “full readiness assessment of the health system”:

“The current outbreak has revealed the very poor level of preparedness of hospitals for Delta. The system’s ability to deal with Delta and other business as usual functions of the health system has been found wanting. A full readiness assessment of the health system against agreed metrics for key preconditions should be part of the decision-making framework for phased reopening with a particular focus on workforce, diagnostic tools and infrastructure.”

The quoted passage can be read here:

https://covid19.govt.nz/assets/Proactive...

If a “full readiness assessment of the health system” of the type recommended here has been completed, I request a copy.

Yours sincerely,

Scott

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From: OIA Requests

Thank you for your Official Information Act request. This is
an automatic reply to let you know we received it.

Please be advised that Monday 24 January 2022 is Wellington Anniversary
Day and the Ministry of Health Office will be closed and not responding to
any requests. The Ministry of Health will reopen on Tuesday 25 January
2022.

In accordance with the Act, we'll let you know our decision within no more
than 20 working days. If you'd like to calculate the timeframe, you can
use the Ombudsman's online calculator
here: [1]http://www.ombudsman.parliament.nz/

Due to the COVID-19 global pandemic response, the Ministry is experiencing
significantly higher volumes of queries and requests for information. This
means we may take some time in responding to your request. The Ministry
regularly updates information about the COVID-19 situation and publishes
OIA responses considered to be of public interest:
[2]https://www.health.govt.nz/about-ministr...

Please also refer to the Unite Against Covid-19 website for copies of
papers, minutes, and key advice for the decisions the Government has made
relating to COVID-19.

Sometimes we may need to clarify aspects of a request. You can expect to
hear from us soon if that is the case here.

Ngā mihi,

OIA Services

Government Services

Office of the Director-General

Ministry of Health

E: [3][email address]

 

 

 

 

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Kia ora Scott,

 

Thank you for your request for official information. The Ministry's
reference number for your request is: H202200512.

 

As required under the Official Information Act 1982, the Ministry will
endeavour to respond to your request no later than 20 working days after
the day your request was received. If you'd like to calculate the
timeframe, you can use the Ombudsman's online calculator
here: [1]http://www.ombudsman.parliament.nz/

 

Due to the COVID-19 global pandemic response, the Ministry is experiencing
significantly higher volumes of queries and requests for information. If
we are unable to respond to your request within this time frame, we will
notify you of an extension of that time frame.

 

If you have any queries related to this request, please do not hesitate to
get in touch.

 

Ngā mihi

 

OIA Services

Government Services

Office of the Director-General

Ministry of Health

E: [2][email address]

 

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Kia ora Scott

 

Please find attached a letter regarding your request for information.

 

Ngā mihi

 

OIA Services Team

 

[1]Ministry of Health information releases

[2]Unite against COVID-19

 

 

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From: Scott

Dear Ministry of Health,

Thank you for your responses to date. I would like to make a follow up request for copies of the following documents, dated since 22 January 2022:

ONE: All COVID-19 Weekly Situation Updates

TWO: All COVID-19 Critical Medical Supplies Monitoring Group (CMSMG) dashboards

Yours sincerely,

Scott

Link to this

From: OIA Requests

Thank you for your Official Information Act request. This is
an automatic reply to let you know we received it.

In accordance with the Act, we'll let you know our decision within no more
than 20 working days. If you'd like to calculate the timeframe, you can
use the Ombudsman's online calculator
here: [1]http://www.ombudsman.parliament.nz/

Due to the COVID-19 global pandemic response, the Ministry is experiencing
significantly higher volumes of queries and requests for information. This
means we may take some time in responding to your request. The Ministry
regularly updates information about the COVID-19 situation and publishes
OIA responses considered to be of public interest:
[2]https://www.health.govt.nz/about-ministr...

Please also refer to the Unite Against Covid-19 website for copies of
papers, minutes, and key advice for the decisions the Government has made
relating to COVID-19.

Sometimes we may need to clarify aspects of a request. You can expect to
hear from us soon if that is the case here.

Ngā mihi,

OIA Services

Government Services

Office of the Director-General

Ministry of Health

E: [3][email address]

 

 

 

 

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Kia ora Scott,

 

Thank you for your follow up request for official information. The
Ministry's reference number for your request is: H202204771.

 

As required under the Official Information Act 1982, the Ministry will
endeavour to respond to your request no later than 20 working days after
the day your request was received. If you'd like to calculate the
timeframe, you can use the Ombudsman's online calculator
here: [1]http://www.ombudsman.parliament.nz/

 

Due to the COVID-19 global pandemic response, the Ministry is experiencing
significantly higher volumes of queries and requests for information. If
we are unable to respond to your request within this time frame, we will
notify you of an extension of that time frame.

 

If you have any queries related to this request, please do not hesitate to
get in touch.

 

Ngā mihi

 

OIA Services

Government Services

Office of the Director-General

Ministry of Health

E: [2][email address]

 

show quoted sections

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From: Scott

Dear Ministry of Health,

I would like to follow up on my request of 29 March (H202204771), which by my calculation was due back 29 April. Could you please let me know when I can expect your response?

Yours sincerely,

Scott

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Kia ora Scott, 

  

Thank you for your request under the Official Information Act 1982 (the
Act) to the Ministry of Health (the Ministry) on 29 March 2022 for:  

  

“copies of the following documents, dated since 22 January 2022:

ONE: All COVID-19 Weekly Situation Updates

TWO: All COVID-19 Critical Medical Supplies Monitoring Group (CMSMG)
dashboards”  

 

The Ministry accepts there has been a failure to meet the timeliness
requirements imposed by the Act on this occasion. Due to the COVID-19
global pandemic response, the Ministry is experiencing significantly
higher volumes of queries and requests for information. We apologise for
the inconvenience and any frustration this may have caused to you as a
result. The Ministry is working hard to complete your request and you can
expect a response in due course. 

 

Under section 28(3) of the Act you have the right to ask the Ombudsman to
review any decisions made under this request. The Ombudsman may be
contacted by email at: [email address] or by calling 0800 802
602.    

Ngā mihi

 

OIA Services Team

 

[1]Ministry of Health information releases

[2]Unite against COVID-19

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From: Scott <[FOI #16609 email]>
Sent: Monday, 9 May 2022 11:49
To: OIA Requests <[email address]>
Subject: Re: Acknowledgement of your request for official information
(ref: H202204771)
 
Dear Ministry of Health,

I would like to follow up on my request of 29 March (H202204771), which by
my calculation was due back 29 April. Could you please let me know when I
can expect your response?

Yours sincerely,

Scott

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