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Job advertisements asking for whakapapa

Ethan Martin made this Official Information request to Ministry of Education

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From: Ethan Martin

Dear Ministry of Education,

You have recently published a series of job advertisements which request "In your cover letter we'd like to know about you, your values, your whakapapa." I would like to request the following information, under the Official Information Act 1982.

1. Does the request for candidates to disclose their whakapapa relate to the selection criteria for the role?

2. If the answer to (1) is yes:
a. What is the selection criteria it relates to?
b. Which of the following aspects, which would be revealed by a disclosure of the candidates' whakapapa, will form part of the considerations for selecting the successful candidate?
i. Ethnicity
ii. National origins
iii. Iwi
iv. Please advise if there is another aspect of whakapapa which has not been mentioned, which will form part of the considerations for selection
c. What is the Department's view on how selection of candidates based on whakapapa is in accordance with sections 22 and 23 of the Human Rights Act 1993?

3. If the answer to (1) is no:
a. In relation to section 22 of the Privacy Act 2020, what is the lawful purpose for which
this personal information is being collected?
b. In relation to section 22 of the Privacy Act 2020, what steps has the Department
taken to ensure that the individuals providing the information are aware of the
purpose for which it is being collected?

4. Has the Department's privacy officer been consulted to ensure compliance with the Privacy Act 2020 in the collection of this personal information from candidates? I also request copies of all correspondence and documents related to this consultation, or any decision not to consult.

5. Has the Department's Head of Human Resources and/or other other members of the HR team been consulted on the decision to include the request for whakapapa and any related selection criteria? I also request copies of all correspondence and documents related to this consultation, or any decision not to consult.

6. Has the Department's internal or external legal counsel been consulted on the decision to include the request for whakapapa and any related selection criteria? I also request copies of all correspondence and documents related to this consultation, or any decision not to consult. I understand some of these documents may qualify as legally privileged, however I trust you will also take into account the considerable public interest that exists in providing assurance that the Department is complying with the law.

I anticipate that some of the information requested above may not already be contained in documents held by the Department. As you will be aware, official information that can be requested under the OIA includes information which is known to an agency but has not yet been written down. If the answers to any of the questions above are not known, please provide detailed information about why the information is not known.

Yours faithfully,

Ethan Martin

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From: Enquiries National


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Tēnā koe mō tō īmēra mai ki te Tāhuhu o Thank you for your email to the
te Mātauranga. Ministry of Education.

   

He urupare aunoa tēnei hei whakaatu kua This is an auto generated response
tae mai tō īmēra confirming your email has been
ki a mātou. Kaua noa e whakautu i tēnei received. Please do not respond to this
karere. message.

   

Mea ake nei ka urupare tonu atu mātou ki We will respond to your email as soon
tō īmēra. as possible.

 

 

Ngā mihi, nā

Tīma Whakaui ā-Motu / Enquiries National Team

Tāhuhu o te Mātauranga / Ministry of Education

Mātauranga House
33 Bowen St, Wellington

 

[1]education.govt.nz    |  Follow us on Twitter: @EducationGovtNZ
[2]https://twitter.com/mineducationnz

He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna
huanga

We shape an education system that delivers equitable and excellent outcomes
[3]cid:image001.png@01D5EBBB.56CA2E00

 

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From: Ethan Martin

Tena koe,

Thank you for the acknowlegement. While I understand you have until 15 September to respond to this request, please consider responding more urgently given this is relevant to a current recruitment process.

Nga mihi,

Ethan

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From: Enquiries National


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Dear Ethan Martin

 

Thank you for your request for information below.  The Ministry will
consider and respond to your request in accordance with the Official
Information Act 1982 (the Act).

 

Under section 15(1) of the Act, we are required to make and inform you of
our decision on your request as soon as reasonably practicable and in any
case not later than 20 working days after the day on which your request is
received.  You can therefore expect to receive our decision on your
request on or before 15 September 2021.  If more than 20 working days are
needed due to the potential workload and/or consultations involved in
answering your request, we will notify you accordingly.

 

Please note, the Ministry may publicly release on our website the response
to your request five days after you have received it. Any personal
information will be removed.

 

In the interim, if you have any questions about your request, please email
[1][email address].

 

Kind regards

 

Enquiries National Team | Ministry of Education | TW
33 Bowen St, Wellington

[2]education.govt.nz  |  [3]Follow us on Twitter: @EducationGovtNZ
We get the job done  Ka oti i a mātou ngā mahi
We are respectful, we listen, we learn  He rōpū manaaki, he rōpū
whakarongo, he rōpū ako mātou
We back ourselves and others to win  Ka manawanui ki a mātou, me ētahi ake
kia wikitoria
We work together for maximum impact  Ka mahi ngātahi mō te tukinga nui
tonu

Great results are our bottom line  Ko ngā huanga tino pai ā mātou whāinga
mutunga

[4]Ministry of Education logo

 

 

 

 

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From: OIA Mailbox


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Attachment Extension letter 1269452.pdf
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Tēnā koe Ethan

 

Please find attached our extension letter.

 

Ngā mihi

Enquiries National Team | Ministry of Education | CM
33 Bowen St, Wellington

[1]education.govt.nz  |  [2]Follow us on Twitter: @EducationGovtNZ
We get the job done  Ka oti i a mātou ngā mahi
We are respectful, we listen, we learn  He rōpū manaaki, he rōpū
whakarongo, he rōpū ako mātou
We back ourselves and others to win  Ka manawanui ki a mātou, me ētahi ake
kia wikitoria
We work together for maximum impact  Ka mahi ngātahi mō te tukinga nui
tonu

Great results are our bottom line  Ko ngā huanga tino pai ā mātou whāinga
mutunga

[3]Ministry of Education logo

 

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