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Tēnā koe Michael Ellis

 

REQUEST FOR INFORMATION - LOCAL GOVERNMENT OFFICIAL INFORMATION AND
MEETINGS ACT 1987: ACKNOWLEDGEMENT OF REQUEST

 

I am writing to acknowledge receipt of your official information request
dated 6 August 2021 for information regarding advice on Rubbish and
Recycling Tender by Morrison Law.

 

We received your request on 6 August 2021. We will endeavour to respond to
your request as soon as possible and in any event no later than 20 working
days after the day your request was received. If we are unable to respond
to your request by then, we will notify you of an extension of that
timeframe.

 

If any additional factors come to light which are relevant to your
request, please do not hesitate to contact us so that these can be taken
into account.

 

Nāku noa, nā

Hutt City Council

 

 

From: contact mailbox
Sent: Monday, 9 August 2021 2:17 PM
To: Information Management Team
Subject: FW: Official Information request - Advice on Rubbish and
Recycling Tender by Morrison Law [#61F2BJ]

 

-----Original Message-----
From: "Michael Ellis" <[FOI #16327 email]>
Sent: Friday, 6 August 2021 5:36 PM
To: "OIA/LGOIMA requests at Hutt City Council" <[Hutt City Council request email]>
Subject: Official Information request - Advice on Rubbish and Recycling
Tender by Morrison Law

Dear Hutt City Council,

I request the Procurement governance documents, including tender
recommendations, approvals and contract authorisation documents related to
all services provided by Morrison Law to Hutt City Council in relation to
the Rubbish and Recycling services tender.

These documents will need to show the rationale for the engagement method,
the scope of the services, what market engagement was undertaken to select
Morrison Law, anticipated costs, and any commentary from the approving
executive officer of Hutt City Council.

In addition, please provide the details of the actual costs incurred by
Hutt City Council for these services.

Yours faithfully,
Michael Ellis

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #16327 email]

Is [Hutt City Council request email] the wrong address for Official Information
requests to Hutt City Council? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

hide quoted sections

Tēnā koe Michael Ellis,

 

We refer to your information request dated 6 August.

 

Apologies, we originally sent this information in reply to a separate
request.

 

Please find attached and see below information in scope of this request.

 

Procurement for supplier to carry out waste review:

As provided in our previous response, the plan for this procurement is
included in
[1]http://iportal.huttcity.govt.nz/Record/R...
(page 111).

The document includes the justification for the procurement, the scope of
services, information on market engagement, and anticipated costs. The RFP
is included on page 131, and the signed contract for services is included
on page 150.

Note that this plan relates to the review of waste management for three
areas: kerbside collection, the operation of the resource recovery centre
at Silverstream, and domestic hazardous waste.

The contract cost was for $75,000, albeit actual total costs amounted to
$95,257, as a result of additional work and the provision of advice that
arose during the contract term.

Procurement for waste services tender support following the waste review:

There was no procurement plan developed for procuring a service provider
to support the waste service tender process. However, cost estimates were
sought from three parties, two of which, Tonkin & Taylor and Morrison Low
came back with a proposal. The third party, GHD, declined to provide a
proposal.

 

Morrison Low was selected as the preferred supplier (see attached email
from Wed 6/11/2019 1:03 PM, entitled “Evaluation of Procurement
Strategies”. Their proposal is attached also (see attached email from Tue
29/10/2019 3:02 PM, entitled “Indicative proposal for waste services
procurement”).

 

The signed contract for services with Morrison Low is attached
(“Procurement support contract with ML – signed 10-12-2019).

 

The contract was for $97,000, albeit actual total costs amounted to
$258,751, as a result of the following:

•             Additional work in relation to the extension of the then
existing kerbside contract

•             additional modelling in relation to service options such as
the opt-in green waste service

•             additional modelling on the cost of Council purchasing bins
vs suppliers owning the bins

•             additional advice and financial modelling regarding the then
flagged waste levy increases, and possible Emissions Trading Scheme cost
increases

•             carrying out additional work for which there was lack of
resourcing internally at Hutt City Council, in relation to the
procurement, including the negotiation of the contract with the preferred
supplier

•             additional advice regarding questions arising during the
consultation with the public on the options, including regarding illegal
dumping and its relationship (if any) to a particular service methodology

 

Nāku noa, nā

Hutt City Council

 

 

 

From: Information Management Team
Sent: Monday, 9 August 2021 2:25 PM
To: '[FOI #16327 email]'
Subject: FW: Official Information request - Advice on Rubbish and
Recycling Tender by Morrison Law [#61F2BJ]

 

Tēnā koe Michael Ellis

 

REQUEST FOR INFORMATION - LOCAL GOVERNMENT OFFICIAL INFORMATION AND
MEETINGS ACT 1987: ACKNOWLEDGEMENT OF REQUEST

 

I am writing to acknowledge receipt of your official information request
dated 6 August 2021 for information regarding advice on Rubbish and
Recycling Tender by Morrison Law.

 

We received your request on 6 August 2021. We will endeavour to respond to
your request as soon as possible and in any event no later than 20 working
days after the day your request was received. If we are unable to respond
to your request by then, we will notify you of an extension of that
timeframe.

 

If any additional factors come to light which are relevant to your
request, please do not hesitate to contact us so that these can be taken
into account.

 

Nāku noa, nā

Hutt City Council

 

 

From: contact mailbox
Sent: Monday, 9 August 2021 2:17 PM
To: Information Management Team
Subject: FW: Official Information request - Advice on Rubbish and
Recycling Tender by Morrison Law [#61F2BJ]

 

-----Original Message-----
From: "Michael Ellis" <[FOI #16327 email]>
Sent: Friday, 6 August 2021 5:36 PM
To: "OIA/LGOIMA requests at Hutt City Council" <[Hutt City Council request email]>
Subject: Official Information request - Advice on Rubbish and Recycling
Tender by Morrison Law

Dear Hutt City Council,

I request the Procurement governance documents, including tender
recommendations, approvals and contract authorisation documents related to
all services provided by Morrison Law to Hutt City Council in relation to
the Rubbish and Recycling services tender.

These documents will need to show the rationale for the engagement method,
the scope of the services, what market engagement was undertaken to select
Morrison Law, anticipated costs, and any commentary from the approving
executive officer of Hutt City Council.

In addition, please provide the details of the actual costs incurred by
Hutt City Council for these services.

Yours faithfully,
Michael Ellis

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #16327 email]

Is [Hutt City Council request email] the wrong address for Official Information
requests to Hutt City Council? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

References

Visible links
1. http://iportal.huttcity.govt.nz/Record/R...

hide quoted sections