Handling of sensitive information
Rose Calix made this Official Information request to Oranga Tamariki—Ministry for Children
The request was successful.
From: Rose Calix
Dear Oranga Tamariki—Ministry for Children,
I would like to know how many of your staff who are managing and assessing requests made under the Privacy and Official Information Acts for information held on Oranga Tamariki client files, are working from home at the moment and how many days in a week are they working from home.
Since the information that they are accessing are sensitive and subject to the Privacy Act, how do you ensure that these information are being handled well. What are the measures you have put in place to ensure that those who are working from home, especially from the privacy assessor team, are upholding your clients' privacy.
Do you think it is a good practice to have these information accessible outside the office?
Yours faithfully,
RCalx
From: OIA_Requests (OT)
In-Confidence
Tēnā koe Rose,
Thank you for your email.
I am writing to acknowledge receipt of your request under the Official
Information Act 1982.
We will endeavour to respond to you as soon as possible, and in any case,
no later than 24 September 2020, being 20 working days from our receipt of
your request on 27 August 2020, as provided for under the Act.
If we are unable to respond to your request with those 20 working days, we
will notify you of an extension to that timeframe.
Nāku noa, nā
Ministerial Support
PO Box 546, Wellington 6140
* E: [1][email address]
-----Original Message-----
From: Rose Calix <[FOI #13608 email]>
Sent: Thursday, 27 August 2020 9:18 pm
To: OIA_Requests (OT) <[email address]>
Subject: Official Information request - Handling of sensitive information
Dear Oranga Tamariki—Ministry for Children,
I would like to know how many of your staff who are managing and assessing
requests made under the Privacy and Official Information Acts for
information held on Oranga Tamariki client files, are working from home at
the moment and how many days in a week are they working from home.
Since the information that they are accessing are sensitive and subject to
the Privacy Act, how do you ensure that these information are being
handled well. What are the measures you have put in place to ensure that
those who are working from home, especially from the privacy assessor
team, are upholding your clients' privacy.
Do you think it is a good practice to have these information accessible
outside the office?
Yours faithfully,
RCalx
-------------------------------------------------------------------
This is an Official Information request made via the FYI website.
Please use this email address for all replies to this request:
[2][FOI #13608 email]
Is [3][Oranga Tamariki request email] the wrong address for Official
Information requests to Oranga Tamariki—Ministry for Children? If so,
please contact us using this form:
[4]https://fyi.org.nz/change_request/new?bo...
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[5]https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.
-------------------------------------------------------------------
------------------------------- This email message is intended solely for
the person or entity to which it is addressed. The information it contains
is confidential and may be legally privileged. Any review, retransmission,
dissemination or other use of this email may be unlawful. If you are not
the intended recipient, please notify us immediately and destroy the email
from all sources. Thank you. Oranga Tamariki-Ministry for Children accepts
no responsibility for changes made to this email or to any attachments
after transmission from the Office. ------------------------------
References
Visible links
1. mailto:[email address]
2. mailto:[FOI #13608 email]
3. mailto:[Oranga Tamariki request email]
4. https://fyi.org.nz/change_request/new?bo...
5. https://fyi.org.nz/help/officers
hide quoted sections
From: OIA_Requests (OT)
IN-CONFIDENCE
Tēnā koe Rose,
Please find attached our response to your information request under the
Official Information Act 1982.
Nāku noa, nā
Ministerial Support
PO Box 546, Wellington 6140
* E: [1][email address]
-----Original Message-----
From: Rose Calix <[FOI #13608 email]>
Sent: Thursday, 27 August 2020 9:18 pm
To: OIA_Requests (OT) <[email address]>
Subject: Official Information request - Handling of sensitive information
Dear Oranga Tamariki—Ministry for Children,
I would like to know how many of your staff who are managing and assessing
requests made under the Privacy and Official Information Acts for
information held on Oranga Tamariki client files, are working from home at
the moment and how many days in a week are they working from home.
Since the information that they are accessing are sensitive and subject to
the Privacy Act, how do you ensure that these information are being
handled well. What are the measures you have put in place to ensure that
those who are working from home, especially from the privacy assessor
team, are upholding your clients' privacy.
Do you think it is a good practice to have these information accessible
outside the office?
Yours faithfully,
RCalx
-------------------------------------------------------------------
This is an Official Information request made via the FYI website.
Please use this email address for all replies to this request:
[2][FOI #13608 email]
Is [3][Oranga Tamariki request email] the wrong address for Official
Information requests to Oranga Tamariki—Ministry for Children? If so,
please contact us using this form:
[4]https://fyi.org.nz/change_request/new?bo...
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[5]https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.
-------------------------------------------------------------------
------------------------------- This email message is intended solely for
the person or entity to which it is addressed. The information it contains
is confidential and may be legally privileged. Any review, retransmission,
dissemination or other use of this email may be unlawful. If you are not
the intended recipient, please notify us immediately and destroy the email
from all sources. Thank you. Oranga Tamariki-Ministry for Children accepts
no responsibility for changes made to this email or to any attachments
after transmission from the Office. ------------------------------
References
Visible links
1. mailto:[email address]
2. mailto:[FOI #13608 email]
3. mailto:[Oranga Tamariki request email]
4. https://fyi.org.nz/change_request/new?bo...
5. https://fyi.org.nz/help/officers
hide quoted sections
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