New Zealand Ministry of
Foreign Affairs and Trade
20 August 2020
195 Lambton Quay
Private Bag 18−901
T +64 4 439 8000
[FYI request #13308 email]
F +64 4 472 9596
Dear Shane Gibson
I refer to your email of 14 July 2020 in which you request the following under the Official
Information Act 1982 (OIA):
“Please provide an extract of data from the system you currently use to track
information requests submitted under the Official Information Act 1982.
The extract should be in a machine readable form. This means either via a publicly
accessible API or file in csv or JSON format.
The extract should have the following details in a single row for each request that was
- The title of the request.
- The date your organisation received the request
- The date of the final response from your organisation to that request, or the date
you closed the request
To reduce the effort required by your organisation I am requesting records for the
date range that the data is available in your OIA tracking system. For example if your
OIA tracking system only holds two years of records then I am requesting data for
those two years.”
On 23 July 2020, you agreed to re-scope your request to a subset of the Ministry’s data set
of OIA requests responded to in the year 30 July 2019-30 June 2020, including the date the
request was received, the date the request was sent, reference number, and the topic/title
The information you requested is attached in a .csv file as requested. Please note, that our
records do not show a title field. The topic field shows a brief description of the main topic
of an OIA request, however requests can be broader than that description.
Some information is withheld under the following section of the OIA:
9(2)(a): to protect individuals’ privacy.
Where the information has been withheld under section 9 of the OIA, no public interest in
releasing the information has been identified that would be sufficient to override the reasons
for withholding it.
e [MFAT request email]
Page 2 of 2
Please note that this letter (with your personal details redacted) and the enclosed document
may be published on the Ministry’s website.
You have the right under section 28(3) of the OIA to seek a review of this response by the
for Secretary of Foreign Affairs and Trade