Best Practice: Archiving, Storage, Biobanking of Human Tissue for Diagnostic Purposes

Amy S Van Wey Lovatt made this Official Information request to Counties Manukau District Health Board

The request was successful.

From: Amy S Van Wey Lovatt

Dear Counties Manukau District Health Board,

Request 1:
I am writing to request a copy of the CMDHB best practice protocol for the archiving, storage, or biobanking of human tissue for diagnostic purposes, whether they are formalin fixed, paraffin embedded or pathology slides, and the standards, legislation or scientific evidence which provides the basis for the CMDHB protocol.

Request 2:
Is the CMDHB best practice protocol for the archiving, storage, or biobanking of human tissue for diagnostic purposes, whether they are formalin fixed, paraffin embedded or pathology slides, is a standard which is universally adopted by all NZ DHB's and medical laboratories, or does each DHB or medical laboratory determine their own best practice?

Request 3:
Please explain the potential hazards of leaving formalin fixed, paraffin embedded or pathology slides in an unsecure, non-temperature regulated environment (say a on an employee's desk outside of the laboratory) for 2 months.

Request 4:
Please provide me with the name of the independent agency or agencies which provides oversight for medical laboratories in NZ.

Thank you for your assistance in this matter. Please note, this request is for my information and is not a reflection upon the practices at CMDHB but to ascertain if there is a universal standard within NZ. I will be making this same request to every DHB in NZ.

Kindest regards,
Amy S Van Wey Lovatt
(A NZ Citizen)

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From: Communications (CMDHB)
Counties Manukau District Health Board



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Link to this

From: Dinah Nicholas (CMDHB)
Counties Manukau District Health Board


Attachment image001.png
18K Download


Dear Amy

Thank you for your Official Information Act request, received today.

 

We are working on a response for you, which will be sent as soon as
practical and within the 20 working day timeframe as per the Ombudsman's
Guidance, by 8 April 2020.  We will contact you if we have any queries
with the request or need to extend the timeframe for your response. In
those cases, we will advise why the extension is necessary, and indicate
when the response will be ready.

 

Please note that, like all DHBs across New Zealand, Counties Manukau DHB
has begun a process of proactive disclosure, which means OIA responses
will be publicly available via our website around 10 days after they have
been released.  Our response will advise if we intend to publish the
response, (with personal information removed) and related documents on the
CMDHB website. If you advise us of special reasons why proactive
disclosure should not apply to your response, we will consider this. 

 

Kind regards

Dinah

 

 

Dinah Nicholas

Executive Assistant to Margie Apa - Chief Executive

Board Secretary

___________________________________________

T: +64 9 277 3401 I Ext: 53401 I M: 021 682 923 

[1][email address]

Room 13, Poutasi Corridor, Middlemore Hospital, Otahuhu

Middlemore Hospital, Private Bag 93311, Otahuhu, Auckland 1640

www: [2][email address]

[3]cid:image001.png@01D1964E.44331930

 

 

show quoted sections

Link to this

From: Karen Dady (CMDHB)


Attachment image001.png
18K Download

Attachment OIA 11032020 VAN WEY LOVATT Laboratory Procedures final.pdf
259K Download View as HTML

Attachment Requirements for the Retention of Laboratory Records and Diagnostic Material Seventh Edition 2018.pdf
221K Download View as HTML


Dear Amy,

Please find attached our final response to your request for Information.

Kia pai tō rā

 

Kind regards,

 

Karen Dady

Official Information Act Specialist I Communications Team

Strategy & Infrastructure

Counties Manukau Health

____________________________________________________________________

Middlemore Hospital I level 1 Esme Green Building

[1]countiesmanukau.health.nz

 

Please consider the environment before printing this email.

 

--------------------------------------------------------------------------

From: Dinah Nicholas (CMDHB)
Sent: Wednesday, 11 March 2020 1:09 p.m.
To: [2][FOI #12431 email]
Subject: FW: OIA 11032020 - Van Wey Lovatt - Best Practice: Archiving,
Storage, Biobanking of Human Tissue for Diagnostic Purposes

Dear Amy

Thank you for your Official Information Act request, received today.

 

We are working on a response for you, which will be sent as soon as
practical and within the 20 working day timeframe as per the Ombudsman's
Guidance, by 8 April 2020.  We will contact you if we have any queries
with the request or need to extend the timeframe for your response. In
those cases, we will advise why the extension is necessary, and indicate
when the response will be ready.

 

Please note that, like all DHBs across New Zealand, Counties Manukau DHB
has begun a process of proactive disclosure, which means OIA responses
will be publicly available via our website around 10 days after they have
been released.  Our response will advise if we intend to publish the
response, (with personal information removed) and related documents on the
CMDHB website. If you advise us of special reasons why proactive
disclosure should not apply to your response, we will consider this. 

 

Kind regards

Dinah

 

 

Dinah Nicholas

Executive Assistant to Margie Apa - Chief Executive

Board Secretary

___________________________________________

T: +64 9 277 3401 I Ext: 53401 I M: 021 682 923 

[3][email address]

Room 13, Poutasi Corridor, Middlemore Hospital, Otahuhu

Middlemore Hospital, Private Bag 93311, Otahuhu, Auckland 1640

www: [4][email address]

[5]cid:image001.png@01D1964E.44331930

 

 

show quoted sections

Link to this

From: Amy S Van Wey Lovatt

Dear Karen Dady (CMDHB),

I would like to thank you for your very quick, considered and thorough response to my OIA request. I am pleased to see that not only is your DHB compliant with the professional standards, but willingly adheres to the princples of transparency envisioned by the OIA. Other DHB's ought to follow your lead!

Awesome!

Yours sincerely,

Amy S Van Wey Lovatt

Link to this

Things to do with this request

Anyone:
Counties Manukau District Health Board only: