Good morning

Thank you for your email which has been received by this office.

Kind regards

Michelle

Michelle Sievwright
Personal Assistant to the Chief Executive
Invercargill City Council
[email address]
P: 032111777 D: 032111672 M: 021606061
101 Esk Street, Invercargill, 9810 Private Bag 90104

-----Original Message-----
From: G Hill [mailto:[FOI #11570 email]]
Sent: Thursday, 31 October 2019 8:23 p.m.
To: Customer Services
Subject: Official Information request - Maximum Expected Cost of Procurement Before An Open Tender Is Required

Dear Invercargill City Council,

Hi. Does Invercargill City Council have a financial limit on the maximum expected cost of procurement (for goods, construction, software, consultancy etc.) before an open tendering process is triggered?

If so, what is that dollar amount?

If so, when was that dollar amount set?

If this is specified in a procurement policy or suchlike, could you please provide a copy.

Yours faithfully,

G Hill

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Please find in the following message a response to the information you
have requested.
 
Council’s Delegation Register 2018 (Section 1.2 Competitive Tendering)
states:
1.2 Competitive Tendering
The overall approach adopted by Council is to balance the cost of
tendering versus the compatible pricing.
Expenditure (including capital expenditure) over $50,000 should generally
be tendered, unless conditions prevail which make tendering impractical.
Items less than $50,000 may be tendered if it is deemed worthwhile.
Tendering may take the form of a formal, advertised tender process for
significant programmed work. For less significant or more urgent cases,
obtaining quotes is acceptable (normally at least three). The other option
which is available is to use a list of approved suppliers, which has been
established and maintained. To be included on an approved list, the
supplier must be able to demonstrate relevant competence and quality of
work, and be price competitive. Where possible standard rates should be
established (e.g. hourly rates), to enable the assessment of price
competitiveness.
 
 
Additionally Roading area has an NZTA endorsed ( 2019) and Council
approved Procurement Strategy for Financially Assisted Land Transport
Activities and in Section 5.2 Table 4
I have not attached the whole strategy but happy to provide if required.
 
Russell Pearson
 
 
 
Russell Pearson
Manager - Roading
Invercargill City Council
[email address]
P: 032111777 D: 032111645 M: 0274357493
101 Esk Street, Invercargill, 9810 Private Bag 90104

 
 
-----Original Message-----
From: G Hill [[1]mailto:[FOI #11570 email]]
Sent: Thursday, 31 October 2019 8:23 p.m.
To: Customer Services
Subject: Official Information request - Maximum Expected Cost of
Procurement Before An Open Tender Is Required
 
Dear Invercargill City Council,
 
Hi. Does Invercargill City Council have a financial limit on the maximum
expected cost of procurement (for goods, construction, software,
consultancy etc.) before an open tendering process is triggered?
 
If so, what is that dollar amount?
 
If so, when was that dollar amount set?
 
If this is specified in a procurement policy or suchlike, could you please
provide a copy.
 
Yours faithfully,
 
G Hill
 
 
 
 

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by MailMarshal at Invercargill City Council

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Please find attached the strategy.

Russell Pearson
Manager - Roading
Invercargill City Council
[email address]
P: 032111777 D: 032111645 M: 0274357493
101 Esk Street, Invercargill, 9810 Private Bag 90104

-----Original Message-----
From: G Hill [mailto:[FOI #11570 email]]
Sent: Wednesday, 11 December 2019 9:00 p.m.
To: Russell Pearson
Subject: Re: FW: Official Information request - Maximum Expected Cost of Procurement Before An Open Tender Is Required

Dear Russell Pearson,

As in my previous email, could you please respond with the strategy document so I can close off this request.

Yours sincerely,

G Hill

-----Original Message-----

Please find in the following message a response to the information you
have requested.

Council’s Delegation Register 2018 (Section 1.2 Competitive Tendering)
states:
1.2 Competitive Tendering
The overall approach adopted by Council is to balance the cost of
tendering versus the compatible pricing.
Expenditure (including capital expenditure) over $50,000 should generally
be tendered, unless conditions prevail which make tendering impractical.
Items less than $50,000 may be tendered if it is deemed worthwhile.
Tendering may take the form of a formal, advertised tender process for
significant programmed work. For less significant or more urgent cases,
obtaining quotes is acceptable (normally at least three). The other option
which is available is to use a list of approved suppliers, which has been
established and maintained. To be included on an approved list, the
supplier must be able to demonstrate relevant competence and quality of
work, and be price competitive. Where possible standard rates should be
established (e.g. hourly rates), to enable the assessment of price
competitiveness.

Additionally Roading area has an NZTA endorsed ( 2019) and Council
approved Procurement Strategy for Financially Assisted Land Transport
Activities and in Section 5.2 Table 4
I have not attached the whole strategy but happy to provide if required.

Russell Pearson

Russell Pearson
Manager - Roading
Invercargill City Council
[email address]
P: 032111777 D: 032111645 M: 0274357493
101 Esk Street, Invercargill, 9810 Private Bag 90104

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #11570 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

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This e-mail message has been scanned for Viruses and Content, and cleared
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hide quoted sections